The Adult Detention Handbook and 69 BIAM replace Section 7 of 68 BIAM Supplement 1, which was last modified significantly nearly 25 years ago. In the intervening period, adult detention programs and facilities have become larger, more sophisticated, and far more complex. As a result, the Adult Detention Handbook addresses adult detention operations in greater detail than previous releases.
The Adult Detention Handbook is based on the policies provided in 69 BIAM. Most of these require written procedures to implement a detention policy or practice. Some procedures also require the development of written plans for significant detention services, such as health care, or significant events, such as escapes.
It is important to clarify at the outset that the Adult Detention Handbook is not, in its present form, a final product. Nor can it be. No handbook is ever truly finished, because it has to be a "living document," which can respond to changing conditions, changes in law, and changes in philosophy. Update and modification of the handbook is to be expected. The structure and numbering system of the handbook allows for a minimum of duplication when changes are made. Sections can be inserted in each chapter, and, if necessary, additional chapters and volumes on topics that are not now part of detention programs can be added in the future.
Although there are a number of topics have been developed for all detention facilities operated by the Bureau of Indian Affairs, there are areas of the Adult Detention Handbook, which will require tailoring to specific local conditions. Nowhere is the need to tailor policies more obvious than in those which depend strongly upon the physical facility. As a result, this handbook is viewed as a tool which will require some additional work, not an end product which can be used without any consideration of local conditions.
It is the Bureau's intent to provide a tool which can be sanctioned by the Office of Law Enforcement Services at the central office level, while providing some ability to modify elements of the Handbook to respond to local conditions. Modifications are required only in the general information and procedure sections.
To make it easier to modify the areas of the Adult Detention Handbook which require local tailoring, complete copies of the handbook are available from the Office of Law Enforcement Services, Indian Police Academy, Artesia, New Mexico on computer discs. Disks are available in Word Perfect 5.1 for DOS and 6.0/6.1 for Windows. This allows each facility to modify the base document by:
Each section is also written in a consistent format to make it easier for users to locate information. Each section includes:
The systematic approach used to separate the parts of the topic is especially appropriate for a situation in which multiple facilities are operated by the same agency, since it will allow each facility to modify the procedures to fit the needs of their facility and preferred method of operations, while retaining a logical and consistent approach for the entire organization. It also has substantial benefits in making it easier for staff to use as procedures are implemented. With minimal training regarding the structure of the Adult Detention Handbook, staff will learn how to find and use specific materials without having to review an entire chapter each time they need to refer to the handbook.
From a computer perspective, the entire Handbook is a master document. You will find the master document in a file named, MASTER.ADF. The subdocuments include entire chapters. The table of contents is part of the master document. You can generate the table of contents if you make changes by expanding the master document. This will automatically pull in all the chapters. By using the master document, it will also be easier to make the global changes, such as changing the term "facility administrator" to "Captain of Police."
The Master Document is a little over 2.3 mb when it is expanded (all the subdocuments have been read into it). The advantage to using master documents is that if you want to edit something you can edit the subdocument (which will take less memory and be faster). You can print from the subdocument (our page numbering commands are in the subdocuments, not just the master document). You really only need to use the Master Document when you want to generate the Table of Contents or you want to print the entire Handbook. For additional information about Master Documents and Subdocuments, consult the Word Perfect Manual.
The files are named to make it easy for users to find the chapter they need to edit. The first two digits of the name identify the volume and volume number. The next two digits of the name identify the chapter and chapter number. The remaining digits provide a clue of the topic. The suffix identifies the type of handbook. ADF means Adult Detention Facility. JDF means Juvenile Detention Facility. So, for example, V3C3RULE.ADF can be translated as Volume 3, Chapter 3, Rules and Discipline. Adult Detention Facility Handbook.
All of the text of the handbook is written using masculine pronouns. That choice in no way implies that only males work in these facilities. The terms, "he" and "his," in this document, include both genders.
Each site may determine which type detention program they wish to operate and select that set of standards. Each facility may elect to operate more than one program type on a single site or within a single structure, provided that the requirements for programs located on the same site are met. This approach provides maximum flexibility to each locality in determining the type of detention program(s) it wishes to operate.
There are two types of standards, mandatory and non-mandatory. Each set of standards includes both standards for operations and standards for physical plants. If appropriate, physical plant standards are divided into two categories: 1.New construction, renovation and expansion, and 2.Existing facilities.
The following table shows the number of mandatory and non-mandatory standards by facility type for new and existing construction.
|Type of Facility||Total Standards||Mandatory||Non- Mandatory|
|Adult Detention (existing)||249||48||201|
|Juvenile Detention (existing)||266||47||219|
|Adult Community Residential||223||45||178|
|Juvenile Community Residential||228||45||183|
|Adult Holding Facilities||207||47||160|
|Adult Holding Facilities (existing)||208||47||161|
Mandatory standards deal with areas in which there is potential danger to the life, health, and safety of inmates, staff, and/or the community and those areas in which there are other statutes, regulations, or directives which mandate compliance. Without exception, facilities must comply with all mandatory standards. Non-Mandatory Standards deal with all other areas of administration, program operation and facilities. Based on a system of progressive compliance, all facilities must comply with a percentage non-mandatory standards that increases over time. The following table lists the mandatory standards.
|Standard Title||Detention||Community Residential||Holding|
|Separation of Adults & Juveniles||ADF-1-1-13|| |
|Prohibited Uses of Detention||N/A||JDF-1-1-14||N/A||N/A||N/A|
|Training Curriculum Approval||ADF-1-4-2||JDF-1-4-2||ACRF-1-4-2||JCRF-1-4-2||AHF-1-4-2|
|Building and Safety Code Compliance||ADF-2-1-1||JDF-2-1-1||ACRF-2-1-1||JCRF-2-1-1||AHF-2-1-1|
|Health and Safety Inspection||ADF-2-1-5||JDF-2-1-5||ACRF-2-1-5||JCRF-2-1-5||AHF-2-1-5|
|Furnishings and Equipment Code Compliance||ADF-2-1-6||JDF-2-1-6||ACRF-2-1-6||JCRF-2-1-6||AHF-2-1-6|
|Separation of Adults & Juveniles||ADF-2-2-2||N/A||N/A||N/A||AHF-2-2-1|
|New Facility Planning Requirement||ADF-2-5-1||JDF-2-5-1||ACRF-2-5-1||JCRF-2-5-1||AHF-2-5-1|
|Safety Management Review||ADF-2-5-2||JDF-2-5-2||ACRF-2-5-2||JCRF-2-5-2||AHF-2-5-2|
|Full Coverage of Posts||ADF-3-1-3||JDF-3-1-4||ACRF-3-1-1||JCRF-3-1-1||AHF-3-1-3|
|Male and Female Staff Requirement||ADF-3-1-6||JDF-3-1-7||ACRF-3-1-3||JCRF-3-1-3||AHF-3-1-6|
|Fire Safety Inspection||ADF-3-1-16||JDF-3-1-17||ACRF-3-1-12||JCRF-3-1-12||AHF-3-1-16|
|Use of Force and Firearms||ADF-3-1-22||JDF-3-1-23||ACRF-3-1-17||JCRF-3-1-17||AHF-3-1-22|
|Medical Treatment (Incident)||ADF-3-2-7||JDF-3-2-7||ACRF-3-2-6||JCRF-3-2-6||AHF-3-2-7|
|Medical Special Diets||ADF-3-9-4||JDF-3-10-4||ACRF-3-8-4||JCRF-3-8-4||AHF-3-9-4|
|Inspection of Food Service Area||ADF-3-9-9||JDF-3-10-9||ACRF-3-8-9||JCRF-3-8-9||AHF-3-9-9|
|Written Health Care Plan||ADF-3-11-1||JDF-3-12-1||ACRF-3-10-1||JCRF-3-10-1||AHF-3-11-1|
|Medical/Mental Health Judgment||ADF-3-11-4||JDF-3-12-4||ACRF-3-10-4||JCRF-3-10-4||AHF-3-11-4|
|Meetings with Provider||ADF-3-11-6||JDF-3-12-6||ACRF-3-10-6||JCRF-3-10-6||AHF-3-11-6|
|Review of Health Care Policies||ADF-3-11-7||JDF-3-12-7||ACRF-3-10-7||JCRF-3-10-7||AHF-3-11-7|
|Health Training Program||ADF-3-11-8||JDF-3-12-8||ACRF-3-10-8||JCRF-3-10-8||AHF-3-11-8|
|24-hour Emergency Care||ADF-3-11-10||JDF-3-12-10||ACRF-3-10-10||JCRF-3-10-10||AHF-3-11-10|
|Health Care Treatment||ADF-3-11-11||JDF-3-12-11||ACRF-3-10-11||JCRF-3-10-11||AHF-3-11-11|
|Management of Medications||ADF-3-11-16||JDF-3-12-16||ACRF-3-10-15||JCRF-3-10-15||AHF-3-11-16|
|Preliminary Health Screening||ADF-3-11-18||JDF-3-12-18||ACRF-3-10-17||JCRF-3-10-17||AHF-3-11-18|
|Serious and Infectious Disease||ADF-3-11-23||JDF-3-12-23||N/A||N/A||AHF-3-11-20|
|Participation in Research||ADF-3-11-27||JDF-3-12-27||ACRF-3-10-25||JCRF-3-10-25||AHF-3-11-23|
|Confidentiality of Health Records||ADF-3-11-28||JDF-3-12-28||ACRF-3-10-26||JCRF-3-10-26||AHF-3-11-24|
|Regulation of Work Programs||ADF-4-4-2||JDF-4-4-2||ACRF-4-5-2||JCRF-4-5-2||N/A|
There are two categories of standards which deal with facilities: standards for existing construction and standards for new construction, additions and renovations. If there are no existing facilities of the type, standards for existing construction are omitted.
Compliance with the Accreditation Process Facilities that comply with the standards are automatically accredited when they have completed the field audit portion of the accreditation process. Accredited facilities will receive certification of the accreditation from the Bureau of Indian Affairs, Office of Law Enforcement Services. For additional information regarding the accreditation process, contact the Office of Law Enforcement Services.
The accreditation process is incremental. It does not require that facilities comply with all standards as soon as they are published. The following schedule is established for compliance:
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