How to Use the Model Inmate Handbook

Download Handbook in Word Perfect Format

     The Model Inmate Handbook is the formal way that you explain rules, procedures, and your expectations to inmates. It becomes the way in which you hold inmates accountable for their behavior while they are in your facility. It also gives inmates information about programs and services which are available while they are in custody. This Inmate Handbook does not replace a Facility Handbook, because that provides direction to your staff. It does not replace the orientation your staff gives newly admitted inmates, because that explains the rules, procedures and expectations and allows inmates to ask questions. It is designed to work with both of these.

     The Inmate Handbook that you develop for your facility needs to be consistent with your Facility Handbook. We have written the Model Inmate Handbook so that it is consistent with the BIA Facility Handbooks. The Model Inmate Handbook is available in WordPerfect 5.1 and 6.0 format. You can begin to modify it by editing the Header so that it shows the name and location of your facility.

     It is easy to find the places that you will need to modify by looking for references like, <<insert your version of the Visiting Rules for Inmates>>, followed by a sample in a shaded box. First, you will need to add the information about your program in the space marked like this, < < insert a description of your classification plan here>>. Then you can delete the shaded box. In the Model Inmate Handbook, the term "inmate" is used, because the handbook is for adult detention facilities. Other terms, such as "resident," "juvenile," or "youth" are used in other facility types. If you are modifying this handbook for juvenile detention, or adult or juvenile community residential facilities, you should replace the term "inmate" throughout this document with the term that you use.

     The Model Inmate Handbook also comes with Sample Rules for specific inmate functions. The Model Inmate Handbook is designed to prompt you to insert your version of the rules. The rules are truly only samples; they are meant to be modified to meet your situation, facility procedures, and operating preferences. As long your rules are consistent with the applicable standards, federal regulations, and BIA policy, you are free to modify the specific rules. The Sample Rules are also designed to be attached to specific Chapters of your Facility Handbook. There are Model Rules for:

  1. Visiting
  2. Housing Unit
  3. Use of the Television
  4. Property Issued to Inmates
  5. Use of the Telephone
  6. Mail
  7. Mealtime
  8. Exercise Area
  9. Male/Female Inmate Interactions

     The Sample Disciplinary Sanctions is the means by which you hold inmates accountable for their behavior. This document divides violations of rules into two categories, major and minor violations, which vary in seriousness. Each category is associated with sanctions or penalties which can be applied as part of the Disciplinary Process. As you review these, you may elect to move a violation from one category to another or change the penalties. Again, as long as you remain consistent with BIA standards and policy, you may make these modifications.


Table of Contents

INTRODUCTION Page 1
BOOKING & ORIENTATION Page 2
CLASSIFICATION Page 3
HOUSINGPage 5
INMATE CLOTHING/PROPERTY Page 7
COMMUNICATION Page 7
GENERAL SERVICES Page 12
HEALTH Page 16
CONDUCT AND DISCIPLINE Page 18
SAFETY AND SECURITY Page 29
PROGRAMS Page 30
WORK ASSIGNMENTS Page 32
EARNED GOOD TIME Page 32
RELEASE Page 32

INTRODUCTION


Purpose


     The <<insert the name of your facility>> is charged by law to be responsible for the safekeeping, care, and custody of all inmates held in the facility. Our commitment extends beyond safekeeping and custody to providing opportunities for change. This Inmate Handbook explains what happens in this facility. It tells what is expected of you, what services and programs are provided  here, and  what the daily routine in the facility is.

     While you are in the facility, your behavior and conduct will determine what happens to you, where you are housed, and what privileges you receive. So read this Handbook and the rules thoroughly. You are expected to obey these rules and regulations. If you do not understand what is described here, ask the staff for help. Copies of this Handbook are also available in the facility. Changes in policy will be posted on bulletin boards in the facility.

     We want an environment of harmony and cooperation. These things do not happen by themselves. Each staff person and each inmate must try to create this kind of facility. It begins with understanding this Handbook and agreeing to live by it.

Mission

<<insert your facility mission statement here>>


Sample Mission Statement



     The mission of the Detention Facility is to protect the persons and property of the community. The facility accomplishes this mission by the secure and humane holding of inmates legally detained by the police or committed by the court. The Detention Facility has three basic functions;

  1. To maintain the security of the institution,
  2. To ensure that inmates, staff and visitors to the facility are safe, and
  3. To provide the basic services required by the recognized standards to its inmate population.
The philosophy of the facility is expressed in the following statements:
  1. Productive activity is preferable to idleness.
  2. The facility has an obligation to provide opportunities for positive change through basic programs and services.
  3. Inmates are part of the community and will return to it. Understanding one's relationship and obligation to the community is an aspect of positive growth and change.
Inmate Rights

     Your rights are guaranteed by the Constitution of the United States, the Indian Civil Rights Act, and the Tribal Code. As an inmate, you have the right:
1.     To be free from discrimination based on race, religion, national origin, tribal affiliation, sex,  handicap, political beliefs, or favoritism and nepotism.
2.     To have equal access to programs and work assignments.
3.     To be protected from personal abuse, corporal punishment, personal injury, disease, property damage and harassment, including sexual harassment, by either staff or inmates.
4.     To due process in disciplinary procedures.
5.     To be advised of grievance procedures.
6.     To be free from reprisals or penalties as a result of questioning or appealing decisions.
7.     To be treated with respect, dignity, and fairness.
8.     To a clean and healthy environment.
9.     To adequate toilet, bathing and laundry facilities.
10.     To adequate lighting, heating and ventilation.
11.     To reasonable access to courts, legal counsel, and governmental authorities.
12.     To reasonable medical, mental health, dental, and substance abuse treatment and services, including the use of traditional practitioners.
13.     To a wholesome, properly prepared, nutritionally adequate diet.
14.     To clean and seasonable clothing.
15.     To have access to recreational opportunities and equipment.
16.     To carry out religious, spiritual, or ceremonial practices, subject only to the facility's need for institutional security and order.
17.     To send and receive mail.
18.     To visitation with family members and friends in an area designated by the facility, limited only by facility needs to maintain institutional order and security.
19.     To wear your hair as you prefer, subject only to health and safety limitations.
20.     To be informed of all rules.

Inmate Responsibilities

     The staff are committed to protecting your rights and treating you with dignity. Along with rights, you have certain responsibilities. As an inmate you must:
1.     Treat all staff, other inmates, visitors, and yourself with respect, dignity, courtesy, and fairness.
2.     Follow the rules and regulations of the facility.
3.     Cooperate fully to maintain both a clean, healthy environment, and a clean, neat personal appearance.
4.     Respect the facility's property and the personal property of others.
5.     Not use loud, abusive, profane, or insulting language or gestures.
6.     Respect the privacy, beliefs, and feelings of others.
7.     Let staff know if you have questions or need help.
8.     Not gossip or judge others.
9.     For your own growth, participate in programs and activities.
10.     Maintain an environment that is cooperative.

     There are three principles that guide this facility's operation:
1.     The staff expect you to follow the rules in this Inmate Handbook and to obey their directions.
2.     The management expect staff to be consistent in how they apply the rules.
3.     There are consequences if you disobey the rules.

      Our goal is to be consistent, just, and fair in our dealings with you. Your life in this facility is a series of choices. You can choose to create a life style of balance, respect, and accomplishment. We encourage you to chose a positive path. You can begin by respecting yourself and the others around you. You can choose to use this time to reflect on the path you have chosen.

BOOKING & ORIENTATION



Booking

     Booking is the process of being admitted to the facility. When you first arrive, officers gather information about you, verify your legal status, take a photograph and fingerprints (optional), conduct pat and strip searches
for contraband, remove personal property and have you take a shower. Your clothing and valuables are placed in the Property Room and you are given a receipt, which you must keep. Your personal property and clothing are returned when you are released from custody. Institutional uniforms, linen and  hygiene items are issued to you. During booking a staff member collects information about your current charges, outstanding warrants, and court dates. You may use a telephone during booking. Staff are available if you need help placing a call to a family member, a legal representative, or a bondsman. You must inform staff of any medical problems that exist. Emergencies are treated immediately.

Orientation

     After booking, staff will give you a housing assignment and escort you to the area in which you will be housed. Either during booking or shortly after you have been taken to your housing assignment, staff will give you a copy of the Inmate Handbook and will review it with you to make sure that you understand it. If you have questions about something, this is a good time to ask. Soon after you are placed in the housing unit, an officer will meet with you to review:
1.     Disciplinary procedures.
2.     Meal time schedules, cell cleaning schedules and housing unit activity schedules.
3.     Clothing and laundry.
4.     Counts.
5.     Door controls.
6.     Emergency procedures.
7.     How to make your bed and maintain your cell.
8.     Mail policy.
9.     Sanitation.
10.     Sick call.
11.     Telephone, television and radio privileges.
12.     Visiting privileges.
13.     Wake up/lights on/off.
14.     Work assignments.
15.     Programs and services provided in the facility.
16.     Religious, spiritual, and ceremonial rights.
17.     Inmate rights and responsibilities, rules and regulations.

     Following the orientation period, you are classified and assigned to a permanent housing assignment or cell. There is a lot to learn. Ask questions.

CLASSIFICATION



Definition

     Classification is a process of evaluating, separating and housing inmates in terms of security level, behavior, work assignments, and program participation. Classification begins when you enter the facility. Your classification is based primarily on your behavior.

Rules for Classification

     You are classified with the same rules regardless of your sex, race, color, tribal affiliation, creed, or national origin. Classification evaluates you based on:
1.     Behavior (positive conduct or disciplinary violations).
2.     Attitude and motivation.
3.     Program or special needs.
4.     Security risk, including detainers and warrants.
5.     Sentence limits set by the court.
6.     Programs and work interests.
7.     Available facility resources.

Levels

<<insert a brief description of your classification plan here>>


Sample Classification Description



     There are four basic levels in the classification system:
1.     Special management inmates, who are separated from the rest of the inmate population because of special needs,
2.     General population inmates,
3.     Inmate workers, who work at various jobs inside the facility, and
4.     Community service or work release workers, who work outside the facility.
     A Classification Officer together with other facility personnel makes classification decisions. You may appeal your classification decision by using the Inmate Grievance Process.

Protective Custody

     Inmates in need of separation from other inmates because of occupation, association with law enforcement, or for real or imagined fears other inmates may be placed in protective custody. If you think you are in need of "protective custody," you may ask to be housed separately by filling out a Request Form and giving it to an officer. Staff will decide if you should be placed in protective custody.

Transfer to Higher Security

     You are considered for a transfer to a higher security level for the following reasons:
1.     Disciplinary offenses
2.     Security issues
3.     Failure to meet conditions of current placement

     A due process hearing that is conducted by facility staff will be held within three working days after your transfer to higher custody level. You can be transferred to higher custody before your reclassification hearing if approved by the facility administrator or a supervisor. For more information about disciplinary procedures, see "Conduct and Discipline."


HOUSING



Housing Unit Routine

<<insert a description of your daily routine here>>


Sample Summary of Housing Unit Routine



     Your housing unit consists of cells, a dayroom, and a shower area. Cell doors are unlocked each morning at 6 a.m. They remain unlocked until 11:30 p.m. (or otherwise directed by the officer) except for lockdown. You may use the central dayroom area and showers, at any time during the day, except during counts when you must return to your cell, during housecleaning, or when you are scheduled to be in programs.

Housing Unit Rules

<<insert your housing unit rules>>


Model Housing Unit Rules



1.     No inmate is allowed to enter another inmate's cell.
2.     Beverages must be kept in the dayroom area, not in your cell.
3.     The dayroom is a common area, shared by all inmates in your unit.  No loud noises, shouting, horseplay or littering are allowed.   
4.     You must be fully clothed in common areas, with shirts buttoned and tucked in.  Females must be clothed when they go to the shower area.  Gym wear may be worn in the recreation area, but you must change into your uniform to remain in the dayroom area.
5.     No items may be attached to cell or dayroom walls.  Pornography is not allowed and is considered contraband; you cannot display or have pornography in your possession.
6.     Your bed must be made when not in use.
7.     Store toilet articles in the toiletries shelf, not on the sink or on desk shelves.
8.     Hang wet towels on hooks to dry.  Fold dry towels and place in your inmate property box.
9.     Store your inmate property box under the bunk.
10.     You must sweep and mop your cell floor every Monday, Wednesday and Friday during the evening housecleaning.
11.     You must wipe down stainless steel fixtures every Saturday morning.
12.     Keep your shoes in an orderly fashion underneath the bunk.
13.     An officer will review the condition of your cell each time you clean.  You are held accountable for all marks on walls or damage to property.  The cost of any repairs is taken from your account.
14.     Your bed must be made by 7:30 a.m. Monday through Friday and by 9 a.m. on Saturdays, Sundays and nonworking holidays.


Television

<<insert your television policy here>>


Sample Television Policy



     There are televisions mounted in dayroom areas. The schedule for daily use and procedure for selecting channels is posted on bulletin boards in the housing or cell area. You are given the privilege of watching TV as a result of your positive behavior. This privilege can be suspended by the officers for negative behavior or violation of the TV rules.

<<insert your television rules here>>


Model Television Rules



1.     The TV is not turned on before <<insert the time you select>>, and only after an Officer is satisfied that the housing unit is secure and clean.
2.     The TV is turned off at <<insert the time you select>>, (unless otherwise directed by an officer).
3.     The officer is in control of the TV.  He turns it on/off and selects volume.
4.     The process of choosing shows to watch varies from unit to unit.  Check the bulletin board or ask an officer for your unit's policy.

Housekeeping/Inspection

     All housing cells and common areas are cleaned often and regularly inspected to ensure that a high standard of cleanliness and order is maintained. Officers make a daily inspection of cells and common areas.

Cell (Room) Conditions

     You are responsible for maintaining an orderly and clean cell. An officer will explain how the cell is to be maintained.

<<insert a description of your cell cleaning procedures>>


Sample Cell or Room Cleaning Procedures



     Each morning at 8:00, after the morning meal, the officer issues cleaning supplies and equipment to the unit. At this time, you are expected to clean your cell or your designated area in a common cell. You must:
1.     Make your bed.
2.     Store all of your belongings in the designated place.
3.     Sweep or mop under your bed.
4.     Clean your sink and toilet.


Common Areas

     Each inmate receives a cleaning assignment (chore) by an officer. You are given time each day to complete your chore. Every <<insert the day of the week and time of day that you want to do this>> is a general cleaning of the entire unit. You are not allowed to attend activities until this is completed to the officer's satisfaction.

     Every <<insert the day of the week and time of day that you want to do this>>, the facility administrator conducts a complete inspection. <<If there is more than one housing unit, insert anything special, such as a special inspection or competition for privileges, that is done to encourage cleanliness>>.

INMATE CLOTHING/PROPERTY



Assigned Items

     You should have received the following facility clothing and linen during the admission process:

<<insert your list of assigned items here>>


Issued Items



     At the time you are booked or shortly after that, staff will issue you one jumpsuit, two pairs of underwear, two pairs of socks, one pair of gym shorts, one towel, two sheets, one pillowcase, one blanket, and one personal hygiene kit containing at toothbrush and toothpaste, soap, one roll of toilet paper, and deodorant.

     Your personal clothing and property are collected upon entry. They are placed in a storage container in the Property Room. You are given a receipt for your property. You must keep this receipt and present it to an officer when you need your clothing because you are going to court or are being released. At your release, the officer inventories your property/clothing with you, obtains your signature, and returns them to you.

COMMUNICATION



Telephone Use

Routine Telephone Calls

<<insert your procedure for routine phone calls here>>



Sample Telephone Use Description



     All housing areas and the Intake Area have collect-call-only phones. The person you are calling must accept the charges for any call made. You may use these phones at any time you can use the dayroom (from 6 a.m. to 11:30 p.m. with exceptions of counts, meals, cleaning, and other times specified by the officer.) You are expected to limit any call to 20 minutes, unless another inmate is waiting for the phone; then you must finish your call within 10 minutes. If there is disagreement about the amount of time an inmate has been on the phone, the officer issues a 2-minute warning to end the call. The inmate must complete the call within this two minutes or be subject to disciplinary action.

Emergency Calls

<<insert your procedure for emergency phone calls here>>



Sample Emergency Telephone Use Description



     Inmates may not receive telephone calls. However, in the event of an emergency, facility staff may make an exception if they agree that the message is urgent. Staff may either take a message and have you return the call as quickly as possible or make arrangements for you to come to a telephone.

Mail

Outgoing Mail

     There is no limit to the amount of mail you may send as long as you can pay for the postage. Outgoing mail is subject to inspection at the discretion of the on-duty supervisor to maintain order in the facility. You must put on each piece of outgoing mail the correct and complete return address information. An officer will tell you where out-going mail should be placed.

     You may purchase stationery and stamped envelopes in the Commissary. If you do not have money to buy stamps or stamped envelopes, we will give you two free stamps or stamped envelopes each week for personal mail in addition to stamps or stamped envelops for letters to legal representatives. Check with an officer if you have more questions.

Incoming Mail

     Only properly addressed mail is received and delivered to inmates. Make sure your family and friends use the following official address on letters to you:

<<insert the correct address here>>



     All incoming mail is opened and inspected for contraband. Mail is not read unless there is probable cause to believe that you are using the mail for criminal activities or something that is a threat to institutional security or order. Your legal mail is opened by an officer in your presence. Mail is delivered to each housing unit or cell every day there is US Mail service. Check with an officer for details. When you are released, all incoming mail
will be given to you. When you are released, we will need an address so that we can forward any first class mail to you.

Rules for Mail

<<insert your variation of the Model Rules for Mail here>>


Model Rules for Mail



1.     If you don't have money to pay for stamped envelopes, the facility will provide two free postage paid letters for personal correspondence each week and an unlimited number for legal mail.
2.     If family or friends want to send you money for your commissary account, the facility will accept only certified checks, money orders, or cash. No personal checks, food stamps or postage stamps will be accepted.
3.     Letters which contain illegal material will not be accepted.
4.     All incoming mail will be opened and inspected for contraband.
5.     Magazines, periodicals, books and newspapers must be processed through the mail direct from the publisher.
6.     You may correspond with other inmates by using the in-house mail system. The U.S. Mail may not be used for this purpose.
7.     You may not seal in-house mail correspondence. The On-duty Supervisor will routinely review this mail before it is delivered to other inmates.

Visits

     You are allowed and encouraged to maintain positive ties with the community through visits. All inmates, except those who have lost their visiting privileges through the Discipline Process, are entitled to have visitors.

<<insert information about your visiting hours and locations here>>


Sample Description of Visiting



     You are allowed two thirty minutes visits per week with your family and friends. If you are allowed contact visiting, up to four visitors may visit you at one time. If you do not have contact visiting privileges, up to two visitors may visit you at one time. Children under the age of eighteen must be accompanied by a responsible adult. Children over the age of eighteen months are counted as one of the four visitors. Visiting hours are between 1:00 and 3:00 p.m. and 7:00 and 9:00 p.m. daily. Inmates in special management are not eligible for contact visits.


Rules for Inmates During Visiting

<<insert your variation of the Model Rules for Inmates During Visiting here>>


Model Rules for Inmates During Visiting



1.     You are expected to conduct yourself in an appropriate manner:  rude or unruly behavior, use of obscene language or physical violence is sufficient cause to terminate a visit and may result in disciplinary action.  
2.     You may refuse a visit from a visitor at any time.  
3.     You are subject to search before and after a visit.
4.     You may not accept anything from or give anything to a visitor.
5.     Physical contact is limited to a hug and/or a kiss when the visit starts and ends.
6.     You must be properly dressed at the time of visiting and stay that way.


Rules for Visitors During Visiting

<<insert your variation of the Model Rules for Visitors here>>


Model Rules for Visitors


1.     You must be on an inmate's approved visitor list to visit.
2.     You may visit an inmate only once each day.
3.     Visitors must be dressed appropriately. No halter tops, tube tops, bare shoulders, or bare feet are allowed.  No spandex pants or otherwise excessively tight or revealing clothing (as determined by an Officer) are acceptable.
4.     Visitors must show picture identification when they register to visit.
5.     Visitors who have prior felony convictions may visit only with the permission of the Facility Administrator.
6.     Visitors who have been held at the facility in the last two months may visit only with the permission of the Facility Administrator.
7.     Bringing firearms, explosives, alcoholic beverages, narcotics, or any controlled substance, other than as allowed by the Religious Freedom Act and as approved by the Facility Administrator, is a violation of tribal code and may result in arrest.
8.     Visitors under the age of eighteen must be accompanied by a responsible adult.
9.     Visitors must sign a sobriety statement which indicates that they are not under the influence of alcohol or drugs. Visitors may be asked to take a sobriety test if there is reason to believe that you are under the influence of alcohol.
10.     Visitors must not leave minor children unattended in the facility or parking areas.
11.     Visitors who are disruptive or who cause a disturbance will be asked to leave the facility and will be denied further access to the facility that day.
12.     Visitors may visit only the inmate specified; visitors found visiting with other inmates will be asked to leave the facility.
13.     Visitors must lock all personal items in the lockers provided.  The 25-cent-fee is returned when the key is secured back in the lock.
14.     Visitors may not give anything to or take anything from an inmate. If you want to give something to an inmate, ask the person who checks you into the facility how this can be done.
15.     Visitors will go directly to the place designated for their visit.
16.     Visitors may be required to be searched in order to be allowed access to the Visiting Area. Visitors who enter the secure area of the facility may be subject to search in accordance with Tribal Code.
17.     Visits may be denied in the following circumstances:
     a.     The visitor is under the influence of drugs or alcohol.
     b.     The visitor attempts to give contraband or any other item to an inmate.
     c.     The visitor is implicated in an escape plot.
     d.     The visitor makes statements or gestures that he or she may present a threat to any person or to institutional security or order.
     e.     The visitor becomes disruptive, disorderly, or unruly during a visit.
     f.     There is an emergency in the facility.
18.     Visitors may smoke only in designated areas.
19.     Violation of visiting rules, regulations and procedures may result in their being removed from the facility and being denied visiting privileges.


Request Forms

     You will need to use Request Forms to make sure that you receive an answer to your requests for information or services, such as a request to see a counselor or a request for additional reading materials. Request forms are located <<insert the location where inmates can get these forms, remembering that it needs to be an area to which they routinely have access>>. You should fill out the form and place it <<insert the location where you want inmates to put completed forms>>. If you need help to complete the form, ask an officer or another inmate to help you. You will get a written response to your request on a copy of the Inmate Request Form.

GENERAL SERVICES



Meals

     Meals are planned to provide balanced nutrition and variety. When we develop our menus, we consider your food preferences. When it is time for us to change menus, we will ask you to fill out a Menu Preference Form.

<<insert a description of meal service here>>


Sample Meal Service Description



     Meals for most inmates are served in the cafeteria. However, meals may be delivered for security reasons, or if you are confined to your cell for disciplinary or medical reasons. Meal times are:
          Breakfast      6:00 a.m. to 8:00 a.m.
          Lunch          11:15 a.m. to 1:00 p.m.
          Dinner           4:15 p.m. to 6:00 p.m.
     When your meal time is announced, you must all go to the group dining hall together. You may not remain in your housing area during this period, even if you choose not to eat.

Special Diets

     You may be given a special diet for health or religious reasons. These must be approved by the health care provider or the facility administrator. To request this, use either a Sick Call Request Slip or a Request Form.

Cafeteria Rules

<<insert your Meal Service Rules here>>


Model Meal Service Rules



1.     You may not take food or drinks from the dining hall.
2.     You may not take utensils, paper products, trays, etc. from the dining area.
3.     As in any common area, no loud noises or yelling are allowed.
4.     After finishing your meal, you are expected to place your trash in containers and return your tray and utensils to the return window.
5.     You may eat only the food that you are served. Food you do not eat will remain on your tray.

Laundry

     You will receive clean laundry each week.

<<insert your description of laundry exchange here>>


Sample Laundry Exchange



     On the days scheduled for laundry exchange, a laundry cart is sent to the unit. You place soiled clothing in your assigned laundry bag and bring bags to the officer. Each bag is tagged and you are given a receipt for your bag. When the laundry is returned to your unit, the officer checks bag tags and inmate receipts to ensure proper identification and return of your laundry. You are responsible for keeping your clothing and property in good condition. If items are damaged, lost or altered, you are held accountable and must make restitution from your Inmate Account. The laundry schedule is posted on your Housing Unit's bulletin board.

Commissary

     You are permitted to purchase approved items, such as candy, from the Commissary Store as a privilege for acceptable behavior, if these items are not provided by the facility. This privilege can be taken away by the officer in your unit or after a Disciplinary Hearing for negative behavior and/or rules violation.

<<insert your commissary list and times here, if you have this program>>



<<insert your description of commissary here>>


Sample Commissary Description



     An officer distributes Commissary Request Forms the day before your commissary day. On the evening shift before lockdown, an officer will collect them. During the night shift, the on-duty supervisor will check your property records to make sure you have enough money to pay for the items you have ordered. If you do, he will purchase the items you have ordered from the vending machines. The next morning, after the unit has been cleaned, the officer will distribute your commissary items, with a receipt that tells you how much money is left in your property. If an item you have ordered is not available, the supervisor will not make substitutions unless you have indicated an acceptable substitute on the Commissary Request Form.

Inmate Accounts

<<insert your description of how you handle inmate money here>>


Sample Inmate Money Description



     You are never allowed to have any money in your possession while you are in detention. Your funds are kept in a locked cabinet in the Property Room. Family may send you additional money which is entered into your property. If done by mail, this should be in the form of a money order or bank check. The facility will not accept any other type of payment. Family  may bring cash, money orders or bank checks, directly to the Reception Area during regular visiting hours.

Reading Materials

     You may have reading materials for your entertainment and continued learning. You are expected to respect books as facility property and keep them in good condition. Do not lend library books to others because you are responsible for any damages. You may ask to order books.

<<insert your description of library service>>


Sample Description of Library Services



     The facility provides copies of the local newspaper and the following magazines through our library: <<insert your list of magazines here>>. We also keep a small stock of paperback books. At your library time, you will be allowed to go to the library and check out two books. You may order additional books from <<insert the name of the library>> by using a Request Form. Legal reference materials provided in the library include a copy of the Tribal Code and the Indian Civil Rights Act. If you need additional legal materials, please request legal services by completing a Request Form.

Recreation

     You are strongly encouraged to participate in regular physical activity as a way of managing stress and establishing or maintaining a healthy and traditional lifestyle.

<<insert a description of your recreational program>>


Sample Description of Recreation Program



     The facility has an outdoor exercise area with a basketball hoop; some weight-lifting equipment is also located outside. See the officer responsible for recreation before you use any weight equipment. He will review safety precautions and make sure that you know how to use the equipment properly. Your housing unit is scheduled for one hour of active exercise every day. Check your unit bulletin board for the time your unit is scheduled.

     For passive recreation, tables are provided in dayroom areas for such leisure activities as chess, cards, etc.

Rules for the Exercise Area

<<insert your version of the Rules for the Exercise Area here>>


Model Rules for Use of the Exercise Area



1.     You may wear gym clothing (shorts/tops) in the gymnasium.  Males must wear tee shirts and shorts in outdoor areas when moving to and from the gym, but may wear only shorts inside the gym.  Females must wear long uniform pants over gym shorts when moving to and from the gymnasium.
2.     Staff maintain a log containing names of those inmates who have medically restricted use of the gym and its equipment.
3.     You must first receive proper instruction in the use of weight lifting equipment before using it. It is your responsibility to approach the Officer on duty for this initial training.  Officers maintain a log of inmates who have received the approved instruction.
4.     Ask an Officer for equipment which is locked up.  It is your responsibility to return the equipment to the same staff when finished.
5.     Use equipment only in the way it was designed to be used.

Religious, Spiritual and Ceremonial Practices

     Religious and spiritual life is a very active aspect of our program. We respect all beliefs and will work with you to provide for your spiritual needs while you are in detention. Participation in religious, spiritual or ceremonial activities is voluntary. Our basic direction comes from the Religious Freedom Act. However, practices which threaten institutional safety and order may be prohibited. Practices which can not be accommodated in the facility may be allowed as part of a temporary release. You must obtain a temporary release through the Court.

<<insert a description of your religious/spiritual program here>>


Sample Description of Religious, Spiritual and Ceremonial Practices



     Religious services are held on a regular basis. Attendance is voluntary. Schedules of services are posted on unit boards. Some traditional ceremonies may be held at the facility; others may require a release. To make a specific request, complete a Request Form. The facility administrator will assign a staff member to work with you to make arrangements to conduct the ceremony at the facility or as part of temporary release.

Legal

     You are encouraged to understand your legal rights and to use an attorney, a legal representative, and/or the legal reference materials in the library to assist you in understanding your case and your rights. You may have legal documents such as appeals, complaint, transcripts, etc. with you in detention. You may have legal visits and phone calls at any reasonable hour. Speak to an officer if you need help to access any of these above mentioned resources.


HEALTH



Health Care

     Good health care is important to your entire well-being. Therefore, you are provided with health care services to safeguard your own health as well as to protect other inmates and staff. Health care consists of medical, dental and mental health care.

Coverage

     Medical coverage is provided 24 hours per day, 7 days a week. Only emergencies are handled during evening and night shifts. At the time of booking, you participate in a medical screening. Within <<insert the correct number of days>>, you will receive a more complete health appraisal.

Sick Call

     You can let medical staff know you have a health problem on any day of the week, in one of two ways:
1.     By written request, using the Sick Call Sign Up Sheet, which is posted in your living unit.
2.     By referral. Staff may refer you to be seen by the health care provider.

     At the time scheduled for your sick call, staff may take you to <<insert the location where the inmate is going to be seen>>.

Emergencies

     Detention officers are trained to recognize medical emergencies and to immediately see that you receive appropriate treatment in an emergency. You will be taken to a local health facility without delay if the health care provider determines that you need treatment which cannot be provided in the facility.

Medication

     Medication distribution occurs at scheduled times in your living unit. See the unit bulletin board for information about the times when medications are distributed.

<<insert your description of how medication is distributed here>>


Sample Description of Distributing Medications



     Four times a day, the On-duty EMT goes to each housing unit and distributes prescribed and over the counter medications. If you are receiving medication, you will be asked to line up. The On-duty EMT may ask to see your inmate ID card to make sure that you, and only you, get your medication. The On-duty EMT will want to make certain that you have taken your medication before you leave the line.

Hospitalization

     When the health care provider decides you need to be hospitalized, the provider makes arrangements for your hospitalization.

Contagious Diseases

     For the health and safety of all inmates and staff, you may be tested for contagious diseases, such as tuberculosis or hepatitis. Anyone who develops or has a contagious disease is housed <<insert where you house people who have contagious diseases>> until medically cleared to be housed with other inmates.

Personal Hygiene

     Each of you is given personal hygiene items <<insert the time when your items are distributed>>. Other items are available through the Commissary. It is your responsibility to maintain a clean and neat appearance. Officers monitor this. You are encouraged to shower daily, and you must take a minimum of three showers per week.

Tobacco Policy

<<insert your smoking policy here>>


Sample Smoking Policy



     This is a smoke-free facility for the health and well-being of all staff and inmates. All tobacco products, other than tobacco specifically used for ceremonial purposes, are contraband. The staff recognize how hard it may be for you to stop smoking. To assist you, the health care provider offers support groups, films, and written materials to help you. Ask the health care provider or an officer if you want this help.

Mental Health

     Referrals can be made by the detention staff or the health care provider, or you may request an appointment by completing a Request Form. The mental health care provider is available on a scheduled and emergency basis.

<<insert the times when the mental health care provider is available>>



Dental

     Dental hygiene is also considered important here at the facility. Dental services are provided by the health care provider. You will receive a dental screening thirty days following your admission if you are still in custody. You can request a dental appointment by using the Request Form.

HIV and AIDS

     Staff acknowledge the major health crisis in our country caused by this infectious disease. The health care provider can provide:
1.     Information on the disease, prevention, testing and community agencies that provide services.
2.     Education regarding aspects of the disease, prevention, and safety tips.
3.     Counseling is available to all of you who consider yourself in potential risk categories, who request information about testing, or who have already been identified as HIV+.

     All communication is completely confidential. Again, you receive information about this in orientation and can simply request to see the health care provider by completing an Inmate Request Form.

CONDUCT AND DISCIPLINE



Male/Female Guidelines

     Detention is not a place to form romantic relationships. Therefore we have set guidelines for personal interactions while you are in the facility.

<<insert your version of the model guidelines here>>


Model Guidelines for Interactions between Male and Female Inmates



1.     Absolutely no physical contact.
2.     Male and female inmates are not to talk to each other in common public areas in the facility without staff present.
3.     Separate seating is designated for males and females in the common areas.
4.     You are not to pass notes.

Definitions

     These are important definitions for you to know before you read further.

Administrative Segregation - This is a special management classification which separates an inmate from the general population because he or she presents a serious threat to life, property, self, staff or other inmates, or to the secure and orderly running of the facility.

Classification Hearing - This is a non-judicial, administrative hearing to determine if an inmate should be reclassified to higher security or more restrictive housing. You may be reclassified on an emergency basis.

Disciplinary Detention - This is a special management classification in which your access to facility activities and privileges is restricted. You may be placed in disciplinary detention as a result of a disciplinary hearing.

Disciplinary Hearing - This is a non-judicial, administrative process to determine if there is substantial evidence to find an inmate guilty of a rule violation.

Disciplinary Hearing Officer - This is the person designated by the facility administrator to hear and resolve major rule violations.

Disciplinary Investigation - This is a process by which a staff person other than the disciplinary hearing officer reviews Disciplinary Reports and interviews inmates and staff involved in an incident to determine if evidence exists to support the alleged major rule violation.

Major Violations - These infractions involve potential injury to another person, threats to the security of the institution, and/or significant loss of property.

Minor Violations - These are all other rule violations.

Pre-Hearing Detention - This is a special management classification in which you may be placed pending a disciplinary hearing if the facility administrator or designee believes that you present a risk to facility security, staff or inmate safety, or institutional order.

Privileges - Extra services or benefits given to inmates as a tool to control inmate behavior and reduce idleness. These include commissary visits, private (but not legal) phone calls, access to the library (but not access to legal materials), personal visits (but not visits with attorneys), access to television, radio and special events.

Sanctions - The loss of a privilege or a restriction within the facility.

Disciplinary Code

     The following disciplinary code specifies acts prohibited in the facility and the sanctions which can be imposed on you as a consequence of your violating this code.

Reason for the Code

     This code is followed to:
1.     Ensure the safety of staff and other inmates.
2.     Protect your due process rights.
3.     Ensure that staff take disciplinary action when and as much as is needed to control inmate behavior.
4.     Control inmate behavior fairly and consistently.
5.     Ensure that staff does not use disciplinary action to retaliate against an inmate, or for personal reasons.
6.     Define and grade offenses which limits staff discretion when imposing consequences.
7.     Give fair warning to the inmate of what can be expected.
8.     Give sanctions in proportion to the seriousness of the offense.

     There are two types of rule violations: Major and minor violations.

Major Violations

     These are the most serious offenses which may be considered an immediate threat to the security and safety of the facility or its staff, inmates, or visitors; or any act which violates statutory law. Here is a table which explains what they are and identifies possible sanctions.

<<insert your version of the major violations table here>>




Code Definition Sanction
A-1
Arson
Starting a fire or causing an explosion.   Minimum - 7 days
Maximum - 30 days plus prosecution.

The discipline panel may also refer the inmate to classification for special management status consideration.
A-2
Aggravated
Assault
Physically attacking another or taking an action to propel a dangerous instrument or offensive or dangerous substance at another person.   Minimum - 7 days
Maximum - 30 days plus prosecution.
A-3
Destroying Facility
Property
Purposely damaging, tampering with, altering, or mutilating an article of facility property or facility issue.   Minimum - Reimbursement
Maximum - 30 days plus reimbursement.
A-4
Possession of Drugs
Having in your possession any drug or paraphernalia that was not officially prescribed and issued to you by the institutional staff. Possession of unauthorized quantities of prescribed drugs will be considered a violation of this rule. Possession is defined as in one's control, i.e., on your person, in your cell, or with your property.  
Minimum - 48 hours
Maximum - 30 days plus prosecution.

In addition, the Disciplinary Board will be required to impose as further sanctions the following:
1. Elimination of visiting privileges for the duration of sentence or awaiting trial period OR for a period of six (6) months, whichever is shorter.
2. An automatic referral to the Classification Officer as a Special Management Inmate.
A-5
Possession of Intoxicating Substances
Having in your possession any behavior modifying substance or paraphernalia, i.e., liquor, alcohol, glue, etc. Possession is defined above. Minimum - 48 hours
Maximum - 10 days plus prosecution.
A-6
Escape
Leaving the institution without authorization, exceeding assigned limits of temporary release without permission, leaving custody, or failing to return at the prescribed time while on temporary release from the institution.   Minimum - 3 days
Maximum - 10 days plus prosecution.
A-7
Violation of Temporary
Release Rules
Breaking any of the agreed upon and signed rules and regulations of temporary Release. Minimum - 48 hours
Maximum - 10 days and loss of temporary release privileges.
A-8
Possession of Dangerous Contraband
Making, transferring, having in your possession, or bringing into or causing to be brought into the institution any unauthorized item or substance such as the following:
1. A deadly or dangerous instrument.
2. Any instrument or device for use in making, attempting, or aiding an escape.
Minimum - 3 days
Maximum - 10 days
A-9
Riot
1.  With two or more inmates, intentionally or recklessly causing or creating a grave risk or alarm.
2.  Assembling with two or more inmates for the purpose of engaging in conduct constituting the offense of riot.
3.  Advocating, urging, or organizing two or more inmates to engage in tumultuous and violent conduct of a kind likely to cause alarm.
4.  Inciting, instigating, organizing, conniving at, causing, aiding, abetting, assisting, or taking part in any disorder, disturbance, strike, demonstration, riot, or other organized disobedience to the rules and regulations of the institution.
Minimum - 3 days
Maximum - 10 days plus prosecution
A-10
Stealing
Taking, obtaining, or withholding property of another without the owner's consent.  
Minimum - 48 hours
Maximum - 10 days plus prosecution plus reimbursement.
A-11
Tampering with Locks and Safety Devices
Damaging, tampering with, manipulating, or altering institutional locking or safety device. Minimum - 48 hours
Maximum - 10 days plus repair costs.
A-12
Multiple and Persistent Minor
Violations
When an inmate commits multiple or persistent minor violations or commits a minor violation in conjunction with a major violation, the act(s) will be considered a major violation. Minimum - 48 hours
Maximum - 10 days.
A-13
Violation of Institutional Policies and Procedures
Behavior that interferes with or violates major institutional policies or procedures not specifically listed herein. Any misconduct while serving any sanction will be considered an A-13 violation.   Minimum - 48 hours
Maximum - 7 days.
A-14
Aggravated
Possession of Contraband
Making, transferring, having in your possession, or bringing into or causing to be brought into the institution any unauthorized item or substance, including currency, which may prove to be a threat to the orderly operation of the institution. Minimum - 48 hours
Maximum - 10 days.
A-15
Aggravated
Bribery
Offering, conferring, or agreeing to confer on any person, any benefit in return for the recipients decision, opinion, recommendation, vote or action.   Minimum - 48 hours
Maximum - 10 days.
A-16
Aggravated
Creating a Disturbance
Creating a hazardous condition by any act which you are not authorized to do or annoying or interfering with others by disorderly conduct in an area where a large number of inmates are present.   Minimum - 3 days
Maximum - 10 days.
A-17
Aggravated
Disobeying a Direct Order
Disobeying a direct order when the order is given to control or to avert a dangerous situation.   Minimum - 3 days
Maximum - 10 days.
A-18
Aggravated
Fighting
Engaging in physical combat or in violent behavior towards another person OR striking another person.   Minimum - 48 hours
Maximum - 10 days.
A-19
Aggravated
Intoxication
Being under the influence of alcohol or any intoxicating substance or drug other than those officially prescribed and issued to you by institutional staff.   Minimum - medical referral
Maximum - 7 days.
A-20
Threats Against
Others
Conveying the intent to commit any crime or inflict present or future harm or injury on another person, his property, or his family. OR
Compelling another to engage or not engage in an act by instilling a fear that if the command is not complied with, present or future harm or injury will be inflicted on him, his property, or his family.
Minimum - 48 hours
Maximum - 10 days.
A-21
Aggravated
Sexual
Contact
Engaging in sexual contact with another person or animal. "Sexual contact" means the touching of the sexual or other intimate parts of another for the purposes of gratifying the sexual desire of either party.   Minimum - 48 hours
Maximum - 14 days or special management referral.
A-22
Aggravated
Interfering with a Staff Member
Intentionally interfering with or obstructing any staff member who is engaged in the performance of his duties. Giving false or misleading information will be considered interfering.   Minimum - 48 hours
Maximum - 10 days.
A-23
Misconduct During Visits
Refusing to comply with visitation procedures and rules or disrupting the visitation area with your actions.  
Minimum - 48 hours
Maximum - 7 days and loss of visits.
A-24
Aggravated
Disruptive Behavior, OR Interfering with Institutional Policies
Behavior that presents a danger to self or others AND which disrupts and/or interferes with the orderly running of the institution, such as self-mutilation.
Minimum - 48 hours
Maximum - 7 days and special management referral.
A-25
Harassment
Annoying or interfering with staff or other inmates, disrupting the orderly operation of the institution.   Minimum - 3 days
Maximum - 10 days.
A-26
Conspiracy (More than one Involved
Engaging in conspiracy to commit a violation will be dealt with as if the violation where committed.   See specific violation.
A-27
Violation of Tribal, State, or Federal Statute
Committing an act strictly forbidden by law.   Minimum - 3 days
Maximum - 10 days plus prosecution.

     
A-28
Extortion
Taking from another individual, property or favors, by means of force or any undue illegal power or ingenuity.   Minimum - 48 hours
Maximum - 10 days.
A-29
Positive Breath or Urinalysis Test Result
The specimen taken through the facility urinalysis testing procedure tests positive.   Minimum - 48 hours
Maximum - 30 days.

In addition, the Disciplinary Board will be required to impose as further sanctions the following:
1. Elimination of visiting privileges for the duration of sentence or awaiting trial period OR for a period of six (6) months, whichever is shorter.
2. An automatic referral to be classified as a Special Management Inmate.
A-30
Failure to Submit to Breath or Urinalysis Testing
Failing to submit and/or provide a urine sample within the allotted time period.   Same as A-29
Attempting, conspiring, encouraging, planning, or being an accessory to any major violation is punishable in the same degree as if you actually had committed the offense. Disciplinary charges are filed under the same code as the actual violation, with "attempted" noted on the Disciplinary Report.

Minor Violations

     These are the less serious offenses, which are violations of facility rules and regulations. They have the potential to be threats to institutional security and order, staff and inmate safety. The sanctions that may be imposed are more limited. Here is a table which explains what they are and identifies possible sanctions.
     

<<insert your version of the minor violations table here>>


Code Definition Sanction
B-1
Late for Count
Deliberately disrupting the count procedure by arriving to your cell after a reasonable amount of time.   Minimum - verbal reprimand
Maximum - 48-hours.
B-2
Foul and Abusive Language to Staff
Using obscene, profane, or insulting language or making an obscene gesture with intent to cause annoyance, offense or threat to staff.   Minimum - verbal reprimand
Maximum - 7-days.
B-3
Malingering
Failing to carry out instructions, orders, or assignments, including work assignments, in a reasonable, expeditious manner.   Minimum - verbal reprimand
Maximum - 7-days.
B-4
Unauthorized Use of Phones
Violating the policies and procedures of phone use.   Minimum - verbal reprimand
Maximum - 7-days.
B-5
Simple
Disruptive Behavior
Engaging in activity that undermines the orderly operations of the facility.   Minimum - verbal reprimand
Maximum - 7-days.
B-6
Simple
Interfering with a Staff Member's Duties
Interfering with or obstructing any officer who is engaged in the performance of his duties.   Minimum - verbal reprimand
Maximum - 7-days.
B-7
Simple
Sexual Misconduct
Practicing sexual behavior that becomes a threat to yourself, others, or the orderly running of the institution.   Minimum - verbal reprimand
Maximum - 48-hours.
B-8
Simple
Intoxication
Exhibiting behavior which is believed to be caused by an intoxicant.   Minimum - medical referral
Maximum - 48-hours.
B-9
Simple
Threats Against Others
By words or actions, placing others in fear of any type of injury or interference.  
NOTE: Any threat against facility employees or volunteers is a major violation.
Minimum - verbal reprimand
Maximum - 48-hours.
B-10
Simple
Fighting
Engaging in physical combat or violent behavior toward another person. This violation may be charged for retaliation for an attack.   Minimum - 24-hours
Maximum - 7-days.
B-11
Simple
Disobeying a Direct Order
Failing to comply with an order from a staff member.   Minimum - verbal reprimand
Maximum - 3-days.
B-12
Simple
Creating a Disturbance
Annoying or interfering with others by any act which you are not authorized to do.   Minimum - verbal reprimand
Maximum - 3-days.
B-13
Simple
Bribery
Offering or suggesting remuneration to staff or other inmates in order to receive an uncalled for benefit.   Minimum - verbal reprimand
Maximum - 48-hours
B-14
Simple
Possession of Contraband
Making, transferring, or having in your possession any unauthorized items or currency.   Minimum - verbal reprimand
Maximum - 7-days.
B-15
Simple
Violations of Inmate Rules
Knowingly failing to abide by any published rules of this institution OR to comply with an instruction of any staff member, i.e., late for count, unauthorized use of phones.   Minimum - verbal reprimand
Maximum - 48-hours.
B-16
Sanitary Violations
Refusing to maintain housekeeping standards of the facility.  Refusing to shower regularly, or committing other acts hazardous to the health of self or others. Minimum - verbal reprimand
Maximum - 3-days.
B-17
Medication Violation
Abusing prescribed medication use by failing to take it, concealing it, etc.   Minimum - 48-hours
Maximum - 3-days.
B-18
Gambling
Engaging in organized wagers or games for personal gain, money, or anything of value. Minimum - verbal reprimand
Maximum - extra work detail.
B-19
Loitering
Being in an area without permission or remaining in an area beyond the length of time necessary to complete the authorized activity Minimum - verbal reprimand
Maximum - loss of privilege.
B-20
Unauthorized Use of Mail or Telephones
Using the mail or telephones in a manner that interferes with the orderly running of the institution. Minimum - verbal reprimand
Maximum - loss of privilege.
Attempting, conspiring, encouraging, planning, or being an accessory to any minor violation is punishable in the same degree as the substantive offense involved.  Disciplinary charges are filed under the same code as the actual violation, with "attempted" noted on the Disciplinary Report.

Disciplinary Sanctions

     The disciplinary hearing officer may weigh the circumstances of a violation and wish to employ one of the following sanctions in lieu of the minimums and maximums listed for each violation.

Major Violation Alternative Sanctions

1.     Reprimand, probation and/or suspended sentence
2.     Loss of privileges, such as visiting, telephone, commissary, recreation, or access to other programs.
3.     Confinement to cell 1-10 days for each individual charge
4.     Recommend loss of good time
5.     Recommend reassignment or transfer
6.     Administrative segregation: 1-10 days, with Sheriff's approval after 72 hours
7.     Change of housing
8.     Recommend review of custody and/or job classification
9.     Extra work detail

Minor Violations Alternative Sanctions

1.     Verbal reprimand
2.     Written reprimand.
3.     Loss of privileges
4.     Extra work details.
5.     23-hour or less in-cell lockdown.

Disciplinary Actions

     There are two kinds of responses to a rule violation: Formal (for all major violations and some minor violations) and Informal (minor violations only).

Formal Procedure for Major Violations.

Discovery of a Violation.

     If a staff member has reason to believe that you have committed a major violation, he or she will take any steps necessary to control the immediate situation. This may include removing inmate(s) from population if he or she believes it necessary. The staff members involved fill out an Incident Report, which contains the following:
 1.     Date and time of the incident.
2.     Inmate(s) involved and their cell numbers.
3.     A thorough description of the incident and circumstances leading up to it, including charges, witnesses, and disposition of any discipline officer.
4.     The staff member's signature.
5.     Any immediate action taken.

     The staff members then file the reports with the supervisor, who forwards them to the disciplinary hearing officer and the facility administrator. You will receive a copy of the incident report. No sanction for the alleged violation is imposed until after a hearing. However, you may be placed in administrative segregation immediately if the on-duty supervisor determines that your behavior is dangerous to other inmates, the staff, or to yourself.

Investigation.

     Within 24 hours of an incident involving a major violation, the facility administrator appoints a supervisor who was not involved to investigate the incident. The supervisor will interview staff and inmates who were involved in the incident to determine if there is adequate reason to believe that you did commit a major violation. The supervisor will document this in a memo. If the supervisor finds that you did not commit the violation, the disciplinary proceeding is ended. If the supervisor finds that you may have committed the violation, he or she will schedule a disciplinary hearing. The supervisor will meet with you to tell you his or her findings, give you a copy of the memo, and to ask you if you want to waive your right to a hearing within seventy-two hours.

Disciplinary Hearing.

     At least 24 hours after you have received notice from the supervisor who investigated the violation, a disciplinary hearing will be held. The hearing must occur within seventy-two hours unless you decide to give up your right to a hearing within that amount of time.

     During the hearing, you have the following rights:
1.     To be present, unless you give up the right to be present or your behavior justifies your removal.
2.     To make statements and present evidence on your behalf.
3.      To call witnesses, the number of which is decided by the disciplinary hearing officer.
4.     To designate a willing staff or inmate advocate, other than your attorney or legal representative.
5.     To hear the evidence against you, except evidence from a credible informant, which may be heard without you and which may be summarized for you.

     If disclosure of the information would pose a risk of serious harm to any person.  In such case, a summary of informant information is provided only if it is possible to do so without revealing the identity of the informer.  If you are excluded, the reason is documented.  

     You do not have the right to:
1.     To confront or cross-examine witnesses against you.
2.     To have an attorney present at Disciplinary Hearings. You may, on your own, contact your attorney or legal representative before or after a hearing for advice.

     At any time during the hearing, the disciplinary hearing officer, on his own motion or at your request, may order further investigation into the incident and continue the hearing at a future time. If you are found guilty of the violation, the disciplinary hearing officer will give you a copy of the memo which documents the results of the hearing and the sanctions that will be imposed. If you are found not guilty of the violation, all references to the incident are taken from your record. The facility administrator reviews all disciplinary hearings within seventy-two hours (excluding weekends and holidays). The facility administrator may overturn all or part of the decision if he or she believes the decision was incorrect. If he or she overturns all or a portion of the decision, you will be notified in writing.

Informal Procedure for Minor Violations

     If the supervisor decides to impose a sanction for minor violations, he will advise you in writing. You will be given a copy, and the original will be attached to the incident report and forwarded to the disciplinary hearing officer.

Criminal Prosecution

     If your misconduct is also the subject of a criminal prosecution, staff does not need to wait for the outcome of the criminal trial before taking disciplinary action. If the Disciplinary Hearing is held before the criminal investigation or as the criminal investigation is in progress, the disciplinary hearing officer will read you the Miranda Warnings. He informs you that for the purpose of the Disciplinary Hearing, your silence may be considered as one element of the case by the panel.

Appeal of Disciplinary Decisions

     Decisions made as part of disciplinary hearings are subject to an appeal process. You may appeal a decision within ninety-six hours (four days) of the disciplinary hearing by making this request on a Request Form. The facility administrator will make a decision on your appeal. The facility administrator will consider the entire proceeding from investigation through the hearing process. He or she may agree with the decision or order a new hearing. You will be notified in writing of the decision within one hundred and twenty hours (five days), excluding weekends and holidays, of receiving your request.

Grievance Policy

     If you have a complaint or problem with the operation of this facility or with a staff member, you have the right to ask that it be considered and resolved. You can informally talk to staff about the complaint, or you can file a formal Inmate Grievance.

     You have the right to:
1.     File a grievance about any administrative procedure, including your classification.
2.     Receive a written response to every submitted grievance, including the reason for the decision, within seventy-two hours (three days) of receiving the grievance, excluding weekends and holidays.
3.     To seek judicial or administrative remedies without fear of reprisal.
4.     To have the grievance decision reviewed by the facility administrator.
5.     To appeal the grievance decision to the facility administrator.
6.     To receive a response to the appeal within seventy-two hours (three days) of receiving the appeal, excluding weekends and holidays.

     You may file a grievance by filling out an Inmate Grievance Form. You do not have the right to file a grievance about disciplinary actions. We believe that the grievance procedure is an important way to resolve significant differences. It should not be used for petty matters or so often that people begin to think it isn't important.

SAFETY AND SECURITY



Personal Safety

     The personal safety of everyone in detention is important to us. The life-safety equipment, like smoke detectors, are in the facility to help us keep a safe environment. Respect that equipment by not tampering with life safety devices and by reporting any broken life safety devices to a staff member. In an emergency (such as a fire, natural disaster, or power failure), it is very important that you comply quickly and completely with staff instructions. Many of our security procedures are also for everyone's safety. While you are in the facility, staff will observe you and your living areas periodically. Parts of the facility may be on closed circuit television. You must cooperate with security procedures (such as counts)  to help ensure everyone's safety.

Inmate Counts

     Scheduled and unscheduled counts of the inmate population are conducted by staff several times daily to keep track of all inmates. You must return to your assigned cell or bunk when an officer says that it is "count time" or "lockdown." Talking to or distracting an officer during the count is a rules violation.

Shakedowns and Inspections

     Periodic and unannounced searches of your housing area and other designated areas of the facility are made to search for unauthorized items and contraband. These searches are conducted in a manner which avoids unnecessary force, embarrassment to you, or damage to your property. These searches are done for your safety, the safety of other inmates and the staff. Interference during a shakedown is a rule violation.

Strip Search

     Strip searches may be conducted as a part of:
1.     Entering or leaving the secure perimeter and area.
2.     Before and after court, medical trips, or visits.
3.     After the detection of an alleged disciplinary infraction.
4.     If staff have reason to believe a person may have contraband.
5.     Escape, attempted escape.
6.     Placement in special management.
7.     Routine searches of housing sites for contraband.
8.     Searches of program and recreational areas if staff have reason to believe that there is contraband in the area.

     A strip search is done by an officer of the same sex as the inmate and in an area/room separate from other inmates and staff.

Internal Movement

     Internal movement is going to and from various areas inside the secure perimeter of the facility. You may be subjected to a search at any time before, during, or after this movement. You are expected to proceed promptly to your destination. Loitering or failure to move is a rule violation.

Contraband

     "Contraband" is any item in your possession (on your person or in your cell or sleeping area) that was not issued to you by the facility, purchased by you through the commissary, or otherwise received or purchased by you through channels specifically approved by the rules of the facility. Authorized items may be considered contraband when found in excess quantities or when altered from the original condition as issued, received, or purchased. Other than the lending of newspapers and periodicals, you are not allowed to lend or sell or otherwise transfer any items to anyone. All such items are considered contraband. Furthermore, facility equipment and supplies found in your possession in other than the authorized area is considered contraband.

     The following items are always considered contraband:
1.     Currency (money).
2.     Firearms of any type.
3.     Ammunition or explosives.
4.     Knives or unauthorized tools.
5.     Intoxicants, such as liquor and alcoholic beverages.
6.     Narcotics and drugs (with the exception as authorized by the health care provider).
7.     Hazardous and poisonous chemicals.

     If contraband is found, items are confiscated and disciplinary procedures are taken against you.

PROGRAMS



     Our facility provides programs for inmates for several reasons.

1.     They provide positive ways for you to pass time while you are in detention.
2.     They offer opportunities for you to learn, grow and change.
3.     They may help you address problems you have been facing in your daily life.

Counseling

     Sometimes we all could use help in understanding what is happening in our lives. Our counseling program provides an opportunity for you to explore your situation and to make positive changes.

<<insert your description of your counseling program here>>


Sample Counseling Program Description



     You can learn about our counseling program through the Program Coordinator. Because we are a small facility, we do not have counselors on staff. Our approach is to help you find a counseling program in the community that provides the kind of services you would like to use. That way, when you leave detention, if you like, you will be able to continue to work with the counselor. You can see the Program Coordinator by filling out a Request Form. If you would like to talk with someone immediately, please ask to speak with the on-duty supervisor.

Substance Abuse Programs

     Drug and alcohol problems are common in society today. They are even more common among people who are in jails or prisons. While our program is not a treatment program, it may offer you a way to begin healing.

<<insert your description of your substance abuse program here>>



Sample Substance Abuse Program Description



     You can learn about our substance abuse program through Tribal Behavioral Help, who provides this program for us. You can use a Request Form to ask to see him. If you would like to see someone on an emergency basis, ask to see the On-duty EMT. While you are in the facility, we provide individual and group counseling, as well as AA (Alcoholics Anonymous) and NA (Narcotics Anonymous) meetings.

Education Programs

     We are never too old to learn. We have many opportunities to learn from our experiences and to learn new things. Our educational program provides opportunities for a variety of types of learning.

<<insert your description of your substance abuse program here>>


Sample Education Program Description



     You can learn about our education program through the Program Coordinator. You can use a Request Form to ask to see him. Our educational program is provided through the Adult Education Program. We provide a GED program, which is supported by individualized tutoring and a computerized teaching program.




WORK ASSIGNMENTS



Inside the Housing Unit

     All inmates housed at this facility are expected to keep their unit clean. In addition to keeping your cell in a clean and orderly condition, you are given daily and weekly jobs in the unit. This maintains a clean and healthy living area. Unit jobs are assigned and checked by an officer assigned to the unit. You can not receive good time credit for unit assignments.

Outside the Housing Unit

<<insert your description of inmate work program here>>


Sample Work Program Description



     You may be eligible for work outside of your unit if you are in a classification that is eligible to participate in work assignments. Some of these assignments are inside the facility; some involve working outside the jail. If you are interested in a work assignment, you will need to speak with the Program Coordinator to apply. You can receive good time credits for most of these work assignments.

EARNED GOOD TIME


     

<<insert your description of your good time policy here>>


Sample Good Time Description



     If you are sentenced, you are most likely eligible to earn time off your sentence. This is done in one of two ways. You can get involved in programs earning up to 5 days off your sentence for each month you are participating in programs. You may also work at an institutional work assignment and earn another 5 days per month off your sentence. A maximum amount of 10 days per month may be deducted as a result of your program and work involvement. Earned good time for both work and programs is awarded based on the total number of hours you successfully completed each month. Your performance is evaluated on a monthly basis by the Program Coordinator.


RELEASE



     When you are released from custody an officer reviews with you the condition of your cell and all issued clothing or property. If you have damaged, lost, or altered any property, you are required to make restitution with funds from your account prior to being released. If all is in order, you show your property receipt to the officer who inventories your personal items as he returns them to you. You receive a check for all the remaining money in your account.

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