To Chief Librarians:
This electronic information sheet is being distributed to all
Regional Librarians and members of the Automation Working Group.

Please distribute this to staff and boards.  Thanks.

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T H E   D I S S E M I N A T O R                                1.4
February 4, 1994

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Editor's Note:  The "Clairvoyant to the Stars" is busy this week,
becoming "Advisor to the Harassed", so this issue will not contain
any references to Seinfeld or Vulcans.  Sorry!

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LIBRARIES FUNDING FORMULA REVIEW REPORT

There have been lots of questions about the timing of the release
of this report.  The report has been sent to the Queen's Printer
for its final print run and will be distributed as soon as we get
it back.   

Our distribution list is quite a large one and includes all
regions, library boards, and councils in Nova Scotia.  If you would
like it sent to anyone else, please inform Debbie Ross, Secretary
to Provincial Librarian (email: dross@nshpl.library.ns.ca) and we
will mail it out.

ELECTRONIC HIGHWAY/CANARIE POLICY STUDY

On February 2, Marion Pape was invited to be a member of a
discussion group to provide views about the access, affordability,
interconnectivity and interoperability of networks and services to
run on the national electronic highway.  This project, sponsored by
Industry Canada, was conducted by Decima Research and Angus
Telemanagement Group.  The information gathered will be
incorporated in a consolidated report that will be presented to
Industry Canada in the development of a broad based information
policy to facilitate the evolution of the electronic highway in
Canada.

Discussion group participants have been invited to submit further
information in writing to elaborate on issues raised.  If you would
like to submit comments or would like more information, please
contact Marion Pape.

REGIONAL LIBRARY BOARD APPOINTMENTS

We know that there are several outstanding vacancies for these
positions and are actively involved in ensuring that replacements
will be appointed as soon as possible.  As you may be aware, a new
process for appointments has been instituted and one of the aims is
to increase representation from groups that have traditionally been
under-represented on boards and commissions.

MULTILINGUAL BIBLIOSERVICE (MBS)

Provincial Library just received an MBS document which describes a
proposed new service model from the National Library. This is
required as a result of budget cuts that are forcing National
Library to restructure this service.  Copies of the document will
be sent to each Chief Librarian. Andrea John will be establishing
a format for developing a Nova Scotia strategy on this issue.  A
National meeting is being proposed for sometime in March and we
will need to develop our alternatives in this area.

FREE TELEPHONE DIRECTORIES ON THE WAY

User Services has obtained some surplus copies of telephone
directories from MT&T; for distribution to the Regional Libraries.
Most of them are a year old and are for all areas of Canada and a
few for the United States.  There are multiple copies of many of
the directories.  Carol Morris is compiling a list of what is
available and as soon as this is ready, she will send it out by
e-mail to the regions, so that the Regional Libraries can request
the directories which they would like on a first come, first served
basis.  

REFERENCE QUESTIONNAIRE STILL GOING STRONG

Carol  would like to remind everyone of the questionnaires which
are circulated to each region, asking for feedback on the reference
answers we provide.  At the end of May, she will be asking everyone
to send their completed questionnaires to her, for analysis and
distribution of the results.  We appreciate your cooperation in
getting your patrons to fill in the questionnaires!

SEXUAL HARASSMENT 

As some of you may be aware, the Nova Scotia Government has
implemented a new policy on sexual harassment.  Sue Dirani has been
appointed and trained as a facilitator in this regard and will be
working in cooperation with five other Department of Education
employees to inform departmental staff of the new policy and its
implications.  This goal will be achieved through presentations to
departmental staff.  For further information contact Sue by e-mail
(sdirani).

MANAGEMENT AUDIT

Last Thursday, Marion Pape, Andrea John, Betsy Armstrong and Donna
Bourne-Tyson met with Dennis Young of Coopers & Lybrand, one of the
consultants working on the management audit of the Department of
Education. We discussed the future directions for Provincial
Library, with particular reference to information technology. 
Janet Clark, South Shore Regional Library Chief Librarian,  met
with Mr. Young as well, to discuss Provincial Library from a user's
point of view.  The audit will be completed later this month.

BUSINESS INFORMATION CENTRES AND NSPL

An important federal-provincial cooperative effort is underway with
the development of Business Information Centres.  Provincial
Library is involved, making sure that the provision of information
to the public is coordinated, and that services and resources are
not duplicated.  We also want to make sure that libraries are
well-represented on any new project which is relevant to libraries
in the province.  

The Canada-Nova Scotia Business Information Service Centre is a new
avenue for the public, especially business people, to find
government programs in support of the development of human
resources, products, or domestic or export markets.  The Centre has
online and other computer databases, research material, and
experienced staff who provide in-depth advice for people interested
in starting or expanding their own business.  Five such centres
will open around the province; there is one open in Halifax now.

Marion Pape has been invited to be a member of the Steering
Committee and to chair a library sub-committee to examine the ways
which libraries, which already offer business information, and
these new Centres can cooperate.  The intent is to find ways for
the libraries and the Centres to coordinate their services to bring
citizens the best possible resources, in the most efficient and
cost-effective manner.  The committee met on Jan. 17 to begin
sharing information and learning about opportunities.  Laura Jantek
and Eric Stackhouse represented the information services of
regional public libraries.  Let us know if you would like to
receive copies of the minutes when they are ready.  For more
information, contact Andrea John.



CHEBUCTO FREENET

Ed. Note:  Greater Metro Halifax will soon have a freenet; one of
many throughout the province, hopefully.  The name was chosen by a
vote recently at a meeting of the Steering Committee working on
this project.  It is intended to reflect the broad territory that
the freenet will cover, which will extend beyond the City of
Halifax.  Read on for more information about freenets!

[excerpts from Chebucto Freenet Business Plan]

What are Community Networks?

The convergence of telephone and computer network technologies has
provided an opportunity to develop affordable, public access,
community-based electronic information services (Community
Networks) to meet the needs and expectations of a growing number of
Nova Scotians.

The heart of a Community Network is a central computer which stores
and retrieves thousands of files of community-relevant information
and relays thousands of  electronic messages each day among
community members and organizations.  Yet the soul of a Community
network lies in the people who use it and who are free to create as
many uses for it as their imagination will allow.

It has become expensive and inefficient for each community agency
to develop and maintain its own single-offering, computer-based
information service.  Now groups can share one cost-effective,
interactive and sophisticated computer facility. A Community
Network permits each organization to have its own dedicated space
on the central computer host, and to determine autonomously how
this space is used.  The network provides "one stop shopping" for
all those seeking community information.

What is Nova Scotia doing to develop Community Networks?

To advance the development of community networks in the metro area,
a Steering Committee was formed which includes people representing
government, business, libraries, the United Way, universities, and
other interests.  Freenets are meant to meet the needs of a local
community, although dial-in access would be available for anyone
who is interested in seeing the metro network - there will also be
information that will be of interest to a wider audience.

A Prototype is now available with limited access to gain experience
in offering community network services, to build a useful, locally
supplied information base, to attract a strong corps of volunteer
help, and to establish the basis for future funding.

Provincial Library has played an active role in the development of
the community network, by participating on the interim Steering
Committee, contributing to the Business Plan, recruiting new
information providers, and making sure that libraries across the
province have an active role in the development of this exciting
new source of information for the public.  Stay tuned for the next
steps, which are securing financial support and a launch of the
system this spring.  For more information, contact Andrea John.

TRAINING HANDOUTS AVAILABLE

Provincial Library is fortunate to have a student from the Atlantic
Computer Institute for a work placement.  Gerald Pelletier is
designing and delivering some computer training sessions on
creating directories, basic Lotus 1-2-3, and selected WordPerfect
functions such as macros, tables, text boxes and other very useful
things.  He has developed some handouts which we would be pleased
to share with anyone who is interested. Contact Lynne McCulley
(lmcculle) if you'd like a copy.

OPAC SEARCHING -- RODENT FREE

When searching the database it is sometimes tempting to use the
mouse to exit the application, rather than backing out screen by
screen with the F1 key.  It is strongly advised NOT to use the
mouse.  If you find yourself picking up the mouse when you are in
the database, you may find it helpful for a time, to put  the mouse
in a drawer or behind the computer out of sight -- we do!  Grabbing
it and clicking won't be done automatically if it's not available
at your fingertips.




REPORTING OPAC ERRORS

Forms for reporting problems found in the database have been sent
out with the last shipment.  We hope these will come in handy. 
They can be copied as needed.

PRINTING A SCREEN -- NOT!

It is not possible to do a print screen from the database as most
of you have noticed. The only way to actually get what you see on
the screen is to "copy" and "paste" it. For those of you who don't
have WordPerfect on the same PC, you can paste the record into
Write or Notepad.  From Write or Notepad it is then possible to
send to the printer. Write and Notepad are found in the Accessories
Group icon in the Program Manager.  Your Windows manual will be
helpful and you can contact Susan Barnes if you need more details. 
You will need your mouse for this!

Suggested Interim Solution For Printing

One of the regions found it very helpful to have their record
display changed from descriptive to card format.  The record is
displayed on the screen in the format of a catalogue card. They can
then just copy the whole thing and paste it in Write.  They are
looking at ways of printing it out on a card or possibly on a label
that they can stick on a card.

LABEL PROBLEM LICKED!

We are able to print labels from multiLIS now.  There is still a
small glitch with the cards, but we will be able to make the move
to the new system for acquisitions and cataloguing any day now.

THE CASE OF THE VANISHING RECORDS SOLVED

Previously, we reported that records may have been missing from the
database.  It has been determined that they are not missing, but
rather delayed in joining their cohorts on the ISM tape.  All
previously unaccounted for records will be on the gap tape, and
available on a multiLIS terminal near you soon.  However, if you
suspect that there are more records missing, you can still file a
missing record report with the Provincial Bureau of Technical
Services, and we will track it down!

NEW CLASSIFICATION POLICY FOR TALKING BOOKS

Technical Services would like to announce that non-fiction Talking
Books will now be assigned Dewey Decimal Classification numbers. 
This will facilitate their physical arrangement and access by
subject.  The Dewey number will be preceded by the prefix "TALKING
BOOK", which will allow these items to be listed together as a
special format material on the microfiche catalogue.  The Dewey
number will be followed by the first three letters of the author's
name.  Biographies will be cuttered the same way as regular books: 
921 and the first three letters of the subject's name.

Please remember that when searching talking books on multiLIS by
call number, you must include the prefix "Talking Book" before the
Dewey number.  Otherwise you will retrieve records for regular
items.  Talking Books are also searchable on multiLis by Document
Type.  Should you have any questions about this, or any other
classification policy, please do not hesitate to ask Joanne Irwin. 



YOU CAN TELL YOUR PATRONS ABOUT NEW TALKING BOOKS SOONER!

Now that the new talking book titles are being added to the
database when they are received, you have an up-to-date listing of
all the talking books at NSHPL on the database.  Your patrons
should be happy to learn that you no longer have to wait for the
annual catalogue to be able to let them know when a new title by
their favourite author is available.  One note -- if you do request
new titles from the database through ILL, please make a note that
you saw it on the database, in case the title is still in
processing.  If you have any questions, contact Ann Dunsworth.

ILL  IN THE REAL WORLD

In an effort to see (and understand) the needs of the regions in
terms of an automated messaging and storage system, Donna and Dale
have been making some visits to see how ILL is done in a few
regions.  They visited South Shore in September, and Donna visited
Pictou-Antigonish and Colchester-East Hants last Friday.  This week
they visited Halifax County.  We hope that when we set up the
message filing system in WordPerfect that it will be flexible, easy
to use and useful for everyone.  Thanks to everyone who has taken
the time to consult with us about this!

ILL ON THE NATIONAL SCENE

The National Library is looking into the feasibility of offering an
automated forwarding service.  They are basing their model on the
OCLC ILL sub-system, and it would run on AMICUS.  Questionnaires
have been sent out to provincial libraries and others, to determine
if there is an interest in this service.  It would be several years
before any such service would be up and running, but we will be
able to pass on more information to you before that!  If you have
any questions, please contact Donna Bourne-Tyson.

COMPUTER EQUIPMENT DONATION

Eastern Counties Regional Library was pleased to be the recipient
of  Marion Pape's TANDY 3000 computer and software.  It was
delivered via the Donna Bourne-Tyson Courier Service to New
Glasgow, and then on to Eastern Counties via the Eric Stackhouse
Courier Service.

In a much larger context, the NovaKnowledge Technology Recycling
Program is wildly successful in making equipment available to
School Boards across the province.  A brochure on the program will
be sent out to you for your information.


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That's it for this issue.  Stay tuned . . . .

If you have any questions or comments about the activities
mentioned, please contact the people involved.  

We encourage readers to comment on items found in THE DISSEMINATOR
and/or make suggestions about content.  These comments should be
directed to Sue Dirani or Donna Bourne-Tyson. 

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