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OJCL Constitution OJCL By-Laws
Official Reference Subject Official Reference Subject
Preamble Mission Statement Art. I Symbols
Art. I Name Art. II Purpose
Art. II Purpose Art. III Dues
Art. III Membership Art. IV Rights of Memb.
Art. III Sect. 1 Chapter Memb. Art. IV Sect. 1 Chapter Rights
Art. III Sect. 2 Student Memb. Art. IV Sect. 2 Student Rights
Art. III Sect. 3 Sponsor Memb. Art. IV Sect. 3 Sponsor Rights
Art. III Sect. 4 SCL Memb. Art. IV Sect. 4 SCL Memb. Rights
Art. III Sect. 5 Good Standing Art. V Officer Duties
Art. IV State Chairs Art. V Sect. 1 President
Art. IV Sect. 1 State Chr. Positions Art. V Sect. 2 1st Vice-Pres
Art. IV Sect. 2 Term of Office Art. V Sect. 3 2nd Vice-Pres
Art. IV Sect. 3 Nominations Art. V Sect. 4 Secretary
Art. IV Sect. 4 Elections Art. V Sect. 5 Treasurer
Art. IV Sect. 5 Removal Art. V Sect. 6 Parliamentarian
Art. IV Sect. 6 Vacancy Art. V Sect. 7 Editor
Art. IV Sect. 7 Replacement Art. V Sect. 8 Historian
Art. V Officers Art. VI State Chair Duties
Art. V Sect. 1 Officer Positions Art. VI Sect. 1 Duties
Art. V Sect. 2 Eligibility Art. VI Sect. 2 Division of Duties
Art. V Sect. 3 Nominations Art. VII State Convention
Art. V Sect. 4 Elections Procedure Art. VIII Executive Board
Art. V Sect. 5 Removal Procedure Art. VIII Sect. 1 Executive Memb.
Art. V Sect. 6 Vacancies Art. VIII Sect. 2 Voting Memb.
Art. VI Senior Clss. League Art. VIII Sect. 3 Non-voting Memb.
Art. VII Amendments Art. VIII Sect. 4 Authority
Art. VII Sect. 1 Proposal Art. VIII Sect. 5 Meetings
Art. VII Sect. 2 Ratification Art. IX Committees
Art. IX Sect. 1 Standing Com.
Art. IX Sect. 2 Ad Hoc Com.
Art. X Parliam. Authority
Art. XI Amendments
Art. XI Sect. 1 Proposal
Art. XI Sect. 2 Ratification

CONSTITUTION

PREAMBLE

        We, the members of the Ohio Junior Classical League, in order to promote cooperation among local chapters, to establish a basis for order, and to better unite our membership, do hereby ordain and establish this constitution.

ARTICLE I
NAME

        The name of this organization will be the Ohio Junior Classical League, an affiliation of the National Junior Classical League.

ARTICLE II
PURPOSE

        The purpose of this organization will be the advancement of the Classics in the state of Ohio.

ARTICLE III
MEMBERSHIP

Section 1: Chapter Membership

        A local chapter may become a Chapter of OJCL by paying both OJCL annual chapter dues and any annual chapter membership dues required by NJCL. A Chapter must have a Sponsor of OJCL as an advisor.

 

Section 2: Student Membership

A. A student whose local club is an OJCL Chapter may become a Member of OJCL by paying both OJCL annual dues and any annual student dues required by NJCL.

B. A student whose local club is not an OJCL Chapter may become a Member-at-Large of OJCL by paying OJCL annual student dues, OJCL annual chapter dues, and any annual member-at-large membership dues required by NJCL.

C. Each student Member should be currently enrolled in a classical language or classical humanities course or should have completed two years of such. Membership may be granted to other students at the discretion of each student's Sponsor.

 

Section 3: Sponsor Membership

A. An advisor to an OJCL Chapter may become a Sponsor of OJCL by paying ACL annual individual dues.

B. Any former OJCL Sponsor or current teacher of Classics may become a

        Sponsor-at-Large of OJCL by paying ACL annual individual dues and OJCL annual chapter dues. Other individuals may submit to a State Chair a petition to become eligible for Sponsor-at-Large membership. A majority affirmative vote of the Sponsors of the OJCL Officers will be required to approve eligibility. Following this approval, the individual must pay ACL annual individual dues and OJCL annual chapter dues in order to obtain Sponsor-at-Large membership.

Section 4: Senior Classical League Membership

        Students will become eligible for SCL membership at the OJCL Convention of their senior year in high school. The Ohio SCL and/or National SCL may determine additional conditions for membership.

Section 5: Good Standing

A. In order for an OJCL Chapter to be in good standing, all required dues of chapter membership must be postmarked by February 1. A Chapter which is not in good standing will lose the following rights: to vote at the OJCL Convention; to sponsor a candidate for state office; to sponsor applicants for OJCL Scholarships; and to induct members into the National Latin Honor Society.

B. In order for an OJCL student Member to be in good standing, all required dues of student membership must be postmarked by February 1. If the student is a member of an OJCL Chapter, then that Chapter also must be in good standing. A student who is not in good standing will lose the following rights: to be a Voting Delegate or participate in Chapter caucus at the OJCL Convention; to run for state office; to propose amendments to the OJCL Constitution or By-laws; to apply for OJCL scholarships; and to join the National Latin Honor Society.

C. In order for an OJCL Sponsor to be in good standing, all required dues of sponsor membership must be postmarked by February 1. A Sponsor who is not in good standing will lose the following rights: to nominate an individual for State Chair; to run for a State Chair position; to vote in the election of State Chair; and to propose amendments to the OJCL Constitution or By-laws.

D. Failure to be in good standing in either OJCL or NJCL will automatically result in the failure to be in good standing in both OJCL and NJCL.

E. NJCL may withhold additional membership rights on the state and/or national level from Chapters, Members or Sponsors not in good standing.

ARTICLE IV
STATE CHAIRS

Section 1: State Chair Positions

There will be two State Chairs of OJCL. Each State Chair must be a Sponsor in good standing of OJCL.

Section 2: Term of Office

        The term of office for a State Chair will alternate between a three-year term and a four-year term with each subsequent election for that position. An individual may serve no more than two consecutive terms. Serving more than half a term will be considered serving a full term. A State Chair having retired from a second consecutive term will again become eligible to run for a State Chair position beginning with the third OJCL Convention marking the end of his or her last term.

Section 3: Nominations

        Prior to the beginning of a school year during which the term of a State Chair position will expire, the State Chairs will appoint an Ad Hoc State Chair Search Committee with the responsibility of seeking candidates for State Chair. Sponsors in good standing may nominate themselves or other Sponsors in good standing for candidacy. All nominations must be accepted in writing by the nominee. The State Chair Search Committee, with the approval of the State Chairs, will determine additional guidelines and deadlines concerning nominations and candidacy for State Chair.

 

Section 4: Elections

        A ballot and a curriculum vitae will be distributed to all OJCL Sponsors in good standing present at the OJCL Convention prior to the opening of the first general assembly. Each candidate will be permitted to speak on his or her behalf during the first meeting of the Sponsors during the Convention. The State Chair Search Committee, with the approval of the State Chairs, will determine a deadline for the casting of ballots and will announce the results during the second meeting of Sponsors during the Convention.

Section 5: Removal

A. A State Chair of OJCL may be removed from office for reasons including but not limited to: serious negligence of duties as defined in the OJCL By-laws, misuse of OJCL funds, moral turpitude, or failure to maintain good standing in OJCL, NJCL or ACL.

B. Proceedings to remove a State Chair will be initiated by a written petition for removal, including specific charges, signed by three OJCL sponsors. The petition must be submitted to a Designated Sponsor who consents to handle the removal proceedings under this article. The Designated Sponsor may be any Sponsor in good standing of OJCL.

C. The Designated Sponsor will immediately notify the charged State Chair by telephone, followed by notification by mail, that removal proceedings have begun. This notification must include the following: a list of the charges indicated in the petition for removal; an outline of the removal process under this Section, including the deadlines established in accordance with this Section; and the address and phone number of the Designated Sponsor.

D. The Designated Sponsor will immediately notify the Sponsors of OJCL by mail that removal proceedings have begun. This notification must include the following: a list of the charges indicated in the petition; an outline of the removal process under this Section, including the deadlines established in accordance with this Section; a ballot; and the address and phone number of both the Designated Sponsor and the charged State Chair.

E. The charged State Chair will have twenty-one days following the telephone notification to present a defense to the OJCL Sponsors by mail, by telephone, or in person.

F. The OJCL Sponsors may submit ballots to the Designated Sponsor by mail, postmarked during the seven-day period which begins the day after the last day of the defense period. An unreturned ballot will be considered an abstention. If the OJCL Convention falls during the balloting period, then a secret ballot vote during the first meeting of the Sponsors during the Convention will replace the mail balloting.

G. A two-thirds affirmative vote will be necessary to remove a State Chair from office.

Section 6: Vacancy

A. A State Chair position will become vacant by the removal of a State Chair under this Article or by the resignation of a State Chair.

B. The vacating State Chair must immediately turn over all records, files, documents, materials, funds and other OJCL property to the remaining State Chair.

C. At any time that both State Chair positions are vacant, the Sponsor of the OJCL President will assume the responsibilities of State Chair until at least one interim State Chair is elected.

Section 7: Replacement

        Upon the vacancy of a State Chair position, the remaining State Chair will immediately appoint an Ad Hoc State Chair Search Committee, who, with the approval of the State Chair, will determine the guidelines and deadlines for selecting an interim State Chair to complete the term of the vacant position. This selection process will not exceed forty-five days. If an OJCL Convention falls during this forty-five day period, then the selection process should follow Sections (3) and (4) of this Article. If both State Chair positions are vacant simultaneously, or if the remaining State Chair is the object of removal proceedings, then the Sponsor of the OJCL President will assume the duties of State Chair under this Section.

ARTICLE V
OFFICERS

Section 1: Officer Positions

        The elected officers of this organization will be President, First Vice President, Second Vice President, Secretary, Treasurer and Parliamentarian. Appointed officers will be Editor and Historian.

Section 2: Eligibility

A. A candidate for office must be a Member in good standing of a local Chapter in good standing. He or she should be enrolled in a classics course or have completed all the classics courses offered by his or her school.

B. There will be no more than one candidate for elected office from the same school.

C. No chapter may sponsor a candidate for an office which a member of that chapter holds at the time of that candidate's election or appointment.

D. The candidate's Sponsor or a designee of that Sponsor must be present with the candidate at the convention.

E. The candidates for the offices of President, First Vice President and Second Vice President must have attended at least one prior OJCL Convention.

Section 3: Nominations of Candidates

A. Pre-filing:

1. A delegate seeking an elective office must complete the pre-filing application form included in the convention registration packet and submit it to the Parliamentarian, postmarked thirty days prior to the Convention. A delegate seeking an appointive office must complete the application for appointed office distributed at Convention and in the Torch, and submit it to the President, postmarked thirty days following the Convention.

2. Only one Member from a Chapter may pre-file for an elective office.

B. State of Emergency:

        A state of emergency will be declared for any elective office for which fewer than two delegates have pre-filed. During a state of emergency, Article V, Sections 2.B, 2.C and 2.E of the OJCL Constitution will be waived. The Parliamentarian will announce during the first assembly of the Convention which offices, if any, are in a state of emergency.

C. Nominations Committee:

1. The Nominations Commmitee consists of two Voting Delegates from each chapter in good standing. The Voting Delegates must be in good standing and must attend both the Nominations Committee meeting and the “Meet the Candidates” session for the Chapter to receive two votes in the elections of officers and the ratification of amendments. If only one Voting Delegate of a Chapter attends both meetings, then that Chapter will receive one vote. If no Voting Delegate attends both meetings, then that Chapter will receive no votes.

2. The Nominations Committee will nominate the candidates for the elective offices of OJCL. No candidate will be nominated outside of the Nominations Committee meeting. The Parliamentarian will chair the Nominations Committee meeting.

3. Each Chapter in good standing must send two Members in good standing as Voting Delegates to the Nominations Committee meeting. A Chapter failing to send delegates to the Nominations Committee meeting will lose its votes in the election of officers.

4. If exactly two delegates have pre-filed for an office then those two delegates automatically will become the candidates for that office. If fewer than two delegates have pre-filed for an office, then any pre-filed delegate automatically will become a candidate for that office. Any remaining slot(s) may be filled by means of a run-off election among delegates nominated from the floor of the Nominations Committee meeting. If more than two delegates have pre-filed for an office, then no additional nominations may be taken from the floor. A run-off election will determine which two of the pre-filed delegates will become the candidates for that office.

D. Meet the Candidates Session:

        A Chapter must send the same Voting Delegates to the Nominations Committee meeting and the "Meet the Candidates" session in order for that Chapter to retain its votes in the election of officers.

Section 4: Elections Procedure

A. Campaign speeches and demonstrations on behalf of the candidates will be held at the discretion of the Executive Board.

B. Voting delegates will vote by secret ballot. Any Voting Delegate who attends both the Nominations Committee meeting and the "Meet the Candidates" session may cast one vote in the election of officers. A Chapter may have a maximum of two Voting Delegates. The Voting Delegates must vote in accordance with their Chapter's caucus decisions.

C. A candidate must receive a majority of votes cast to be elected to any OJCL office. An abstention does not count as a vote cast.

D. Campaign Rules:

1. Candidates must attend the Nominations Committee meeting and the "Meet the Candidates" session.

2. No campaigns for candidates may begin until after the Nominations Committee has adjourned its meeting.

3. Signs, posters, banners and other campaign materials will be posted at the discretion of the host institution. Campaign materials should show only positive support of candidates. All campaign materials must be removed prior to General Assembly III.

4. The OJCL Executive Board reserves the right to disqualify a candidate for violating any of the above rules, using poor taste in campaigning, or not completing the necessary filing requirements.

Section 5: Removal Procedure

A. An Officer of OJCL may be removed from office for reasons including but not limited to: serious negligence of duties as defined in the OJCL By-laws, failure to maintain good standing in OJCL or NJCL, and/or infraction of the Convention rules at the OJCL or NJCL Convention.

B. Proceedings to remove an OJCL Officer will be initiated by a written petition for removal, including specific charges, signed by two OJCL Officers, an OJCL State Chair, or three OJCL Sponsors. The petition must be submitted to either State Chair, who will subsequently handle the removal proceedings under this Article as the Designated State Chair.

C. The Designated State Chair will immediately notify the charged Officer and that Officer's Sponsor by telephone, followed by notification by mail, and the rest of the Executive Board by mail that removal proceedings have begun. This notification must include the following: a list of the charges indicated in the petition for removal; an outline of the removal process under this Section, including the deadlines established in accordance with this Section; and the address and phone number of the charged Officer, his or her Sponsor, and the Designated State Chair.

D. The Sponsor of the charged Officer will guarantee that the charged Officer will present an adequate defense to the Voting Members of the OJCL Executive Board by mail, by telephone, or in person. No vote will be taken until the Sponsor of the charged Officer notifies the Designated State Chair that he or she is satisfied that an adequate defense has been presented or until thirty days have passed since the charged Officer was notified of the removal proceedings.

E. When the defense has been completed or the thirty-day time limit has expired, the Designated State Chair will collect votes from the Voting Members of the OJCL Executive Board by telephone. A two-thirds affirmative vote will be necessary to remove an OJCL Officer from office. The Sponsor of a removed OJCL Officer will guarantee that the removed Officer will immediately turn over to a State Chair all records, files, documents, materials, funds, and other OJCL property.

Section 6 Vacancies

A. If the Presidency becomes vacant, the State Chairs will fill the vacancy at their discretion, with advice from the OJCL Executive Board.

B. If an office other than the Presidency becomes vacant, then the President, with the advice of the OJCL Executive Board, will appoint a qualified person to fill the position.

ARTICLE VI
SENIOR CLASSICAL LEAGUE

        OJCL recognizes and promotes the Ohio Senior Classical League (OSCL) as its college-level affiliate organization. The OSCL annually must provide the OJCL State Chairs and OJCL Parliamentarian with the most current copy of the OSCL and NSCL Constitutions and By-laws.

ARTICLE VII
AMENDMENTS

Section 1: Proposal

A. Any student Member of OJCL in good standing may propose amendments to any portion of the OJCL Constitution except the following: the Section on Sponsor membership, the Item on Sponsor good standing, and the Article on State Chairs.

B. Any Sponsor of OJCL in good standing may propose amendments to any portion of the OJCL Constitution.

C. No amendment to the OJCL Constitution may be proposed that contradicts the Constitution, By-laws, or other policy of NJCL or ACL.

D. All proposed amendments to the OJCL Constitution must be submitted in writing to the OJCL Parliamentarian, postmarked no later than sixty days prior to the OJCL Convention.

E. The OJCL Executive Board will review each proposed amendment to the OJCL Constitution and will vote by majority whether or not to recommend its ratification. The Executive Board may not prevent the proposal of any amendment to the OJCL Constitution which has been properly submitted by a Member or Sponsor.

F. Each OJCL Chapter attending the OJCL Convention will receive a copy of the proposed amendments to the OJCL Constitution upon arriving at Convention. The OJCL Parliamentarian will publish these proposed amendments prior to Convention when possible.

Section 2: Ratification

A. The ratification of amendments to the OJCL Constitution will occur during the OJCL Convention. Each Voting Delegate eligible to vote in the election of Officers will receive one vote in the ratification of these amendments, except those pertaining to the following: the Section on Sponsor membership, the Item on Sponsor good standing, and the Article on State Chairs.

B. Each OJCL Sponsor in good standing present at the OJCL Convention will have one vote in the ratification of amendments to the OJCL Constitution pertaining to the following: the Section on Sponsor membership, the Item on Sponsor good standing, and the Article on State Chairs. The ratification of these amendments will occur during a meeting of the Sponsors during the OJCL Convention.

C. A two-thirds affirmative vote will be required to ratify any amendment to the OJCL Constitution. Ratified amendments will become effective immediately, unless an alternate time is specified in the amendment.

 

BY-LAWS

ARTICLE I
SYMBOLS

        In accordance with the National Junior Classical League, th e emblem will be a torch with the letters “JCL” superimposed horizontally and encircled with a laurel wreath. The pin will be a reproduction of the emblem. The colors will be purple and gold.

ARTICLE II
PURPOSE

        The purpose of this organization will be to gain a more thorough knowledge of ancient Greek and Roman life, history and literature, to understand better the practical and cultural values of the classical languages, and to interest other persons in these languages.

ARTICLE III
DUES

        OJCL annual chapter dues will be $10.00 per Chapter, payable to the OJCL . OJCL annual student dues will be $1.00 per Member, payable to the OJCL .

ARTICLE IV
RIGHTS OF MEMBERSHIP

Section 1: Chapter Rights

A. Rights of All OJCL Chapters:

1. To win club awards and participate in the Certamen at the OJCL Convention.

2. To provide delegates eligible to win individual awards at the OJCL Convention.

3. To provide students to serve on appropriate OJCL committees.

4. To receive all OJCL publications, including the Torch: Ohio, all OJCL informational packets, and the OJCL Convention registration packet.

5. To receive other rights accorded to Chapters by NJCL or ACL.

B. Rights Only of OJCL Chapters in Good Standing:

1. To vote in the election of OJCL Officers and ratification of amendments.

2. To sponsor a candidate for state office.

3. To induct students into the National Latin Honor Society.

4. To sponsor students for OJCL scholarships.

5. To sponsor students who may propose amendments to the OJCL Constitution and By-laws.

6. To receive other rights accorded to Chapters in good standing by NJCL or ACL.

Section 2: Student Member Rights

A. Rights of All OJCL Members:

1. To win individual awards at the OJCL Convention.

2. To participate on appropriate OJCL Committees.

3. To receive other rights accorded to Members by NJCL or ACL.

B. Rights Only of OJCL Members in Good Standing:

1. To be a Voting Delegate and participate in Chapter caucus at the OJCL Convention.

2. To run for state office.

3. To join the National Latin Honor Society.

4. To apply for OJCL Scholarships.

5. To propose amendments to the OJCL Constitution and By-laws.

6. To receive other rights accorded to Members in good standing by NJCL or ACL.

Section 3: Sponsor Rights

A. Rights of All OJCL Sponsors:

1. To attend the OJCL Convention.

2. To participate on appropriate OJCL Committees.

3. To receive other rights accorded to Sponsors by NJCL or ACL.

B. Rights Only of OJCL Members in Good Standing:

1. To nominate State Chair candidates.

2. To run for State Chair.

3. To vote in the election of a State Chair.

4. To propose amendments to the OJCL Constitution and By-laws.

5. To vote in the ratification of those amendments specified in Articles on amendments in the OJCL Constitution and By-laws.

6. To receive other rights accorded to Sponsors in good standing by NJCL or ACL.

Section 4 SCL Member Rights

        OSCL Members will have the following rights: to attend the OJCL Convention; and to receive other rights accorded to SCL Members by the OSCL or NSCL.

ARTICLE V
DUTIES OF THE OFFICERS

Section 1: President

A. to preside at all meetings of the Executive Board and at the State Convention.

B. to appoint all committees and supervise their actions. The president will have the right to serve as an ex officio member of all committees.

C. to see that all projects planned for the year are carried out with the cooperation of the Executive Board.

D. to supervise the construction of the agenda for the State Convention.

E. to fill any vacant office on the Executive Board with the consent of that board.

F. to prepare a printed annual report to be given at the State Convention.

Section 2: First Vice-President

A. to promote JCL to non-member schools and encourage them to join JCL

B. to encourage former chapters to rejoin JCL

C. to produce and distribute brochures, letters and/or other items about JCL for the purpose of attracting new chapters

D. to assist interested schools in becoming JCL chapters

E. to take charge of publicity for JCL

F. to supervise and serve as ex officio member of the Membership Committee

G. to preside at a meeting in the absence of the President.

H. to prepare a printed annual report to be given at the State Convention.

Section 3: Second Vice-President

A. to work with a State Chair in the planning and execution of the OJCL Convention contests, except for Academic Tests and Certamen.

B. to arrange for proctors, judges, and other necessary personnel for these contests.

C. to assemble the information pertaining to contests in the Convention registration packet.

D. to preside at a meeting in the absence of the President and First Vice President.

E. to prepare a printed annual report to be given at the State Convention.

Section 4: Secretary

A. to keep accurate minutes of all Executive Board functions and the State Convention assemblies.

B. to maintain official correspondence when needed.

C. to compile and copy an address list of the newly-elected Executive Board members and distribute it among same before leaving Convention.

D. to work with the State Chair in the assembly and mailing of the Convention registration packets

E. to prepare a printed annual report to be given at the State Convention.

Section 5: Treasurer

A. to collect all OJCL Chapter dues.

B. to collect all OJCL student Member dues.

C. to disburse monies at the discretion of the Executive Board.

D. to keep accurate financial records.

E. to maintain, update, correct, and submit to the Executive Board a roster of Chapters and Members.

F. to issue a printed report of up-to-date funds at each Executive Board meeting.

G. to coordinate the seating arrangements for the general assemblies at Convention.

H. to prepare a printed annual report to be given at the State Convention.

Section 6: Parliamentarian

A. to receive papers of candidacy and to regulate all affairs concerning candidates for state office.

B. to officiate on all matters of procedure.

C. to review the OJCL Constitution and By-laws and propose amendments, subject to the approval of the OJCL Executive Board.

D. to coordinate and preside over a Nominations Committee meeting for candidates and constitutional amendments.

E. to prepare a printed annual report to be given at the State Convention.

Section 7: Editor

A. to edit the Torch: Ohio, the official publication of the OJCL, four times during the academic year.

B. to prepare and send OJCL news articles to the Torch: US.

C. to coordinate the production of a convention program

D. to prepare a printed annual report to be given at the State Convention.

Section 8: Historian

A. to prepare the OJCL Scrapbook, to be entered in national competition at the NJCL Convention.

B. to update annually the OJCL History.

C. to regulate additions and deletions to the OJCL archives.

D. to prepare a printed annual report to be given at the State Convention.

ARTICLE VI
DUTIES OF STATE CHAIRS

Section 1: Duties

        The State Chairs of OJCL will have the following duties: to serve as mentors to the OJCL Officers; to serve as a liaison between the OJCL Sponsors and the Executive Board; to update the Chapter Handbook as necessary; to preside over meetings of the OJCL Sponsors; to manage the administrative tasks of the OJCL Convention; to operate a checking account of the Convention funds; to ensure that OJCL adheres to the policies of NJCL and ACL; to monitor the fulfillment of membership and good standing requirements of OJCL Chapters, Members, and Sponsors; to assist Sponsors in solving Chapter problems; to facilitate the distribution of information concerning OJCL membership and activities; to ensure coordination of travel plans and other arrangements for the Ohio delegation to the NJCL Convention; to oversee all operations of OJCL; and to assume other responsibilities as mandated by OJCL Sponsors, NJCL or ACL.

Section 2: Division of Duties

        The two State Chairs may decide how to divide the State Chair duties between themselves, with the following conditions:

A. A petition by the Sponsors may propose that one or more State Chair duties be handled by a certain State Chair, by both State Chairs together, or by an alternate Sponsor in good standing. This directive must be submitted in writing, signed by three OJCL Sponsors in good standing, to the Sponsor of the OJCL President. A majority vote of the Sponsors of the OJCL Officers will bring the directive into immediate effect.

B. The State Chairs must make the Executive Board aware at all times which State Chair or other Sponsor is responsible for each of the State Chair duties.

ARTICLE VII
STATE CONVENTION

        The time of the annual Convention will be fixed to suit the convenience of the institution at which the Convention is to be held. The length of the Convention will be left to the discretion of the Executive Board with input from Chapters. Any individual who pays the appropriate Convention fee may participate in the Convention. Members-at Large must arrange to attend as a delegate of a registered Chapter delegation. Only student Members of OJCL Chapters are eligible to win individual awards at the Convention. Only OJCL Chapters are eligible to win club awards at the Convention and participate in Certamen.

ARTICLE VIII
EXECUTIVE BOARD

Section 1: Executive Members

        The OJCL Executive Board will consist of the OJCL Officers, their Sponsors, the OJCL State Chairs, and the OSCL President. The OJCL President will serve as Chairman.

Section 2 Voting Members

        The Voting Members of the OJCL Executive Board will be the OJCL Officers, the OJCL State Chairs, and the OSCL President. No Chapter will be permitted more than one vote on the OJCL Executive Board. The State Chairs and Sponsors may advise the Voting Members.

Section 3 Non-voting Members

        The OJCL members serving on the standing Membership Committee will be non-voting members of the Executive Board.

Section 4 Authority

        The OJCL Executive Board will act as an agent through which League business, including the planning of the OJCL Convention, can be transacted between Conventions.

Section 5 Meetings

        The OJCL Executive Board will meet as follows: once in the Fall and once in the Winter to plan the Convention; once in the Spring to facilitate the changeover of the Officers; and as needed during the Convention. Additional meetings may be called by the President or a State Chair as necessary. OJCL Executive meetings will be open to any OJCL Member, OJCL Sponsor, or OSCL Member to attend and observe. The Executive Board may invite a representative from the host institution to attend Executive meetings.

 ARTICLE IX
COMMITTEES

Section 1: Standing Committees

A. Membership Committee:

        The Membership Committee will consist of at least two but not more than five OJCL members in good standing appointed by the Executive Board. The responsibilities of the members of this committee will be:

1. to promote JCL to former and non-member schools in a designated region

2. to assist interested schools in becoming OJCL chapters

3. to serve as non-voting members of the Executive Board

B. Scholarship Committee:

        The Scholarship Committee will consist of three Sponsors, appointed by the State Chairs at least three months prior to the OJCL Convention. The responsibilities of this committee include: recommending to the Executive Board any revisions in the awards or application requirements; producing application forms with a stated deadline for their return; making the application forms available at the Convention; collecting the completed application forms; evaluating the applications and selecting winners; obtaining award checks from a State Chair and distributing these checks.

C. Finance Committee:

        The Finance Committee will consist of two or more Sponsors, appointed by the State Chairs during the OJCL Convention. The responsibilities of this committee include: meeting over the summer to audit all OJCL financial records of the previous fiscal year (June 1 - May 31); making budget recommendations to the OJCL Treasurer and State Chairs; compiling a report of the audit to be distributed to the Sponsors.

D. Academic Committee:

        The Academic Committee will consist of one or more Sponsors, appointed by the State Chairs prior to the school year. The responsibilities of this committee include: ensuring the creation of all Academic Tests; producing sufficient copies of each; and obtaining Scan-tron forms and machines.

Section 2: Ad Hoc Committees

        Ad Hoc Committees will be appointed by the OJCL President or a State Chair as needed or as mandated by the OJCL Constitution or By-laws.

ARTICLE X
PARLIAMENTARY AUTHORITY

        The rules contained in the latest edition of Robert's Rules of Order will govern OJCL in all cases applicable and when they are not inconsistent with the Constitution, By-laws, or special rules of the OJCL, NJCL, or ACL.

ARTICLE XI
AMENDMENTS

Section 1: Proposal

A. Any student Member of OJCL may propose amendments to any portion of the OJCL By-laws except the following: the Article on State Chair duties, and the Items on the following Standing Committees: Scholarship, Finance, and Academic.

B. Any Sponsor of OJCL may propose amendments to any portion of the OJCL By-laws.

C. No amendment to the OJCL By-laws may be proposed that contradicts the OJCL Constitution or the Constitution, By-laws, or other policy of NJCL or ACL.

D. All proposed amendments to the OJCL By-laws must be submitted in writing to the OJCL Parliamentarian. The Parliamentarian will give sufficient notice to all eligible voters, under Items 2.B and 2.C of this Article, prior to the first meeting at which a vote of ratification can occur.

Section 2: Ratification

A. The ratification of amendments to the OJCL By-laws may occur at any meeting of the OJCL Executive Board which takes place at least sixty days following the postmark date of the amendment's proposal to the OJCL Parliamentarian.

B. The Voting Members of the OJCL Executive Board present will vote in the ratification of amendments to the OJCL By-laws, except for those pertaining to the following: the Article on State Chair duties, and the Items on the following Standing Committees: Scholarship, Finance, and Academic.

C. The OJCL Sponsors present will vote in the ratification of any amendment pertaining to the following: the Article on State Chair duties, and the Items on the following Standing Committees: Scholarship, Finance, and Academic.

D. A two-thirds affirmative vote will be required to ratify any amendment to the OJCL Bylaws. All ratified amendments will become effective immediately, unless an alternate time is specified in the amendment.

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