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(Nota Bene! last edited - 7/99: subsequent amendments and corrections are not included at this time)

BY-LAWS









ARTICLE I - SYMBOLS

In accordance with the National Junior Classical League, the emblem will be a torch with the letters “JCL” superimposed horizontally and encircled with a laurel wreath. The pin will be a reproduction of the emblem. The colors will be purple and gold.




ARTICLE II - PURPOSE

The purpose of this organization will be to gain a more thorough knowledge of ancient Greek and Roman life, history and literature, to understand better the practical and cultural values of the classical languages, and to interest other persons in these languages.




ARTICLE III - DUES

OJCL annual chapter dues will be $10.00 per Chapter, payable to the OJCL . OJCL annual student dues will be $1.00 per Member, payable to the OJCL .




ARTICLE IV - RIGHTS OF MEMBERSHIP

Section 1: Chapter Rights

A. Rights of All OJCL Chapters:
  1. To win club awards and participate in the Certamen at the OJCL Convention.
  2. To provide delegates eligible to win individual awards at the OJCL Convention.
  3. To provide students to serve on appropriate OJCL committees.
  4. To receive all OJCL publications, including the Torch: Ohio, all OJCL informational packets, and the OJCL Convention registration packet.
  5. To receive other rights accorded to Chapters by NJCL or ACL.

B. Rights Only of OJCL Chapters in Good Standing:

  1. To vote in the election of OJCL Officers and ratification of amendments.
  2. To sponsor a candidate for state office.
  3. To induct students into the National Latin Honor Society.
  4. To sponsor students for OJCL scholarships.
  5. To sponsor students who may propose amendments to the OJCL Constitution and By-laws.
  6. To receive other rights accorded to Chapters in good standing by NJCL or ACL.

Section 2: Student Member Rights

A. Rights of All OJCL Members:
  1. To win individual awards at the OJCL Convention.
  2. To participate on appropriate OJCL Committees.
  3. To receive other rights accorded to Members by NJCL or ACL.

B. Rights Only of OJCL Members in Good Standing:

  1. To be a Voting Delegate and participate in Chapter caucus at the OJCL Convention.
  2. To run for state office.
  3. To join the National Latin Honor Society.
  4. To apply for OJCL Scholarships.
  5. To propose amendments to the OJCL Constitution and By-laws.
  6. To receive other rights accorded to Members in good standing by NJCL or ACL.

Section 3: Sponsor Rights

A. Rights of All OJCL Sponsors:
  1. To attend the OJCL Convention.
  2. To participate on appropriate OJCL Committees.
  3. To receive other rights accorded to Sponsors by NJCL or ACL.

B. Rights Only of OJCL Members in Good Standing:

  1. To nominate State Chair candidates.
  2. To run for State Chair.
  3. To vote in the election of a State Chair.
  4. To propose amendments to the OJCL Constitution and By-laws.
  5. To vote in the ratification of those amendments specified in Articles on amendments in the OJCL Constitution and By-laws.
  6. To receive other rights accorded to Sponsors in good standing by NJCL or ACL.

Section 4 SCL Member Rights

OSCL Members will have the following rights: to attend the OJCL Convention; and to receive other rights accorded to SCL Members by the OSCL or NSCL.





ARTICLE V - DUTIES OF THE OFFICERS

Section 1: President

A. to preside at all meetings of the Executive Board and at the State Convention.

B. to appoint all committees and supervise their actions. The president will have the right to serve as an ex officio member of all committees.

C. to see that all projects planned for the year are carried out with the cooperation of the Executive Board.

D. to supervise the construction of the agenda for the State Convention.

E. to fill any vacant office on the Executive Board with the consent of that board.

F. to prepare a printed annual report to be given at the State Convention.

Section 2: First Vice-President

A. to promote JCL to non-member schools and encourage them to join JCL

B. to encourage former chapters to rejoin JCL

C. to produce and distribute brochures, letters and/or other items about JCL for the purpose of attracting new chapters

D. to assist interested schools in becoming JCL chapters

E. to take charge of publicity for JCL

F. to supervise and serve as ex officio member of the Membership Committee

G. to preside at a meeting in the absence of the President.

H. to prepare a printed annual report to be given at the State Convention.

Section 3: Second Vice-President

A. to work with a State Chair in the planning and execution of the OJCL Convention contests, except for Academic Tests and Certamen.

B. to arrange for proctors, judges, and other necessary personnel for these contests.

C. to assemble the information pertaining to contests in the Convention registration packet.

D. to preside at a meeting in the absence of the President and First Vice President.

E. to prepare a printed annual report to be given at the State Convention.

Section 4: Secretary

A. to keep accurate minutes of all Executive Board functions and the State Convention assemblies.

B. to maintain official correspondence when needed.

C. to compile and copy an address list of the newly-elected Executive Board members and distribute it among same before leaving Convention.

D. to work with the State Chair in the assembly and mailing of the Convention registration packets

E. to prepare a printed annual report to be given at the State Convention.

Section 5: Treasurer

A. to collect all OJCL Chapter dues.

B. to collect all OJCL student Member dues.

C. to disburse monies at the discretion of the Executive Board.

D. to keep accurate financial records.

E. to maintain, update, correct, and submit to the Executive Board a roster of Chapters and Members.

F. to issue a printed report of up-to-date funds at each Executive Board meeting.

G. to coordinate the seating arrangements for the general assemblies at Convention.

H. to prepare a printed annual report to be given at the State Convention.

Section 6: Parliamentarian

A. to receive papers of candidacy and to regulate all affairs concerning candidates for state office.

B. to officiate on all matters of procedure.

C. to review the OJCL Constitution and By-laws and propose amendments, subject to the approval of the OJCL Executive Board.

D. to coordinate and preside over a Nominations Committee meeting for candidates and constitutional amendments.

E. to prepare a printed annual report to be given at the State Convention.

Section 7: Editor

A. to edit the Torch: Ohio, the official publication of the OJCL, four times during the academic year.

B. to prepare and send OJCL news articles to the Torch: US.

C. to coordinate the production of a convention program

D. to prepare a printed annual report to be given at the State Convention.

Section 8: Historian

A. to prepare the OJCL Scrapbook, to be entered in national competition at the NJCL Convention.

B. to update annually the OJCL History.

C. to regulate additions and deletions to the OJCL archives.

D. to prepare a printed annual report to be given at the State Convention.







ARTICLE VI - DUTIES OF STATE CHAIRS

Section 1: Duties

The State Chairs of OJCL will have the following duties: to serve as mentors to the OJCL Officers; to serve as a liaison between the OJCL Sponsors and the Executive Board; to update the Chapter Handbook as necessary; to preside over meetings of the OJCL Sponsors; to manage the administrative tasks of the OJCL Convention; to operate a checking account of the Convention funds; to ensure that OJCL adheres to the policies of NJCL and ACL; to monitor the fulfillment of membership and good standing requirements of OJCL Chapters, Members, and Sponsors; to assist Sponsors in solving Chapter problems; to facilitate the distribution of information concerning OJCL membership and activities; to ensure coordination of travel plans and other arrangements for the Ohio delegation to the NJCL Convention; to oversee all operations of OJCL; and to assume other responsibilities as mandated by OJCL Sponsors, NJCL or ACL.

Section 2: Division of Duties

The two State Chairs may decide how to divide the State Chair duties between themselves, with the following conditions:
A. A petition by the Sponsors may propose that one or more State Chair duties be handled by a certain State Chair, by both State Chairs together, or by an alternate Sponsor in good standing. This directive must be submitted in writing, signed by three OJCL Sponsors in good standing, to the Sponsor of the OJCL President. A majority vote of the Sponsors of the OJCL Officers will bring the directive into immediate effect.

B. The State Chairs must make the Executive Board aware at all times which State Chair or other Sponsor is responsible for each of the State Chair duties.







ARTICLE VII - STATE CONVENTION

The time of the annual Convention will be fixed to suit the convenience of the institution at which the Convention is to be held. The length of the Convention will be left to the discretion of the Executive Board with input from Chapters. Any individual who pays the appropriate Convention fee may participate in the Convention. Members-at Large must arrange to attend as a delegate of a registered Chapter delegation. Only student Members of OJCL Chapters are eligible to win individual awards at the Convention. Only OJCL Chapters are eligible to win club awards at the Convention and participate in Certamen.





ARTICLE VIII - EXECUTIVE BOARD

Section 1: Executive Members

The OJCL Executive Board will consist of the OJCL Officers, their Sponsors, the OJCL State Chairs, and the OSCL President. The OJCL President will serve as Chairman.

Section 2 Voting Members

The Voting Members of the OJCL Executive Board will be the OJCL Officers, the OJCL State Chairs, and the OSCL President. No Chapter will be permitted more than one vote on the OJCL Executive Board. The State Chairs and Sponsors may advise the Voting Members.

Section 3 Non-voting Members

The OJCL members serving on the standing Membership Committee will be non-voting members of the Executive Board.

Section 4 Authority

The OJCL Executive Board will act as an agent through which League business, including the planning of the OJCL Convention, can be transacted between Conventions.

Section 5 Meetings

The OJCL Executive Board will meet as follows: once in the Fall and once in the Winter to plan the Convention; once in the Spring to facilitate the changeover of the Officers; and as needed during the Convention. Additional meetings may be called by the President or a State Chair as necessary. OJCL Executive meetings will be open to any OJCL Member, OJCL Sponsor, or OSCL Member to attend and observe. The Executive Board may invite a representative from the host institution to attend Executive meetings.





ARTICLE IX - COMMITTEES

Section 1: Standing Committees

A. Membership Committee: The Membership Committee will consist of at least two but not more than five OJCL members in good standing appointed by the Executive Board. The responsibilities of the members of this committee will be:
  1. to promote JCL to former and non-member schools in adesignated region
  2. to assist interested schools in becoming OJCL chapters
  3. to serve as non-voting members of the Executive Board

B. Scholarship Committee: The Scholarship Committee will consist of three Sponsors, appointed by the State Chairs at least three months prior to the OJCL Convention. The responsibilities of this committee include: recommending to the Executive Board any revisions in the awards or application requirements; producing application forms with a stated deadline for their return; making the application forms available at the Convention; collecting the completed application forms; evaluating the applications and selecting winners; obtaining award checks from a State Chair and distributing these checks.

C. Finance Committee: The Finance Committee will consist of two or more Sponsors, appointed by the State Chairs during the OJCL Convention. The responsibilities of this committee include: meeting over the summer to audit all OJCL financial records of the previous fiscal year (June 1 - May 31); making budget recommendations to the OJCL Treasurer and State Chairs; compiling a report of the audit to be distributed to the Sponsors.

D. Academic Committee: The Academic Committee will consist of one or more Sponsors, appointed by the State Chairs prior to the school year. The responsibilities of this committee include: ensuring the creation of all Academic Tests; producing sufficient copies of each; and obtaining Scan-tron forms and machines.

Section 2: Ad Hoc Committees

Ad Hoc Committees will be appointed by the OJCL President or a State Chair as needed or as mandated by the OJCL Constitution or By-laws.





ARTICLE X - PARLIAMENTARY AUTHORITY

The rules contained in the latest edition of Robert's Rules of Order will govern OJCL in all cases applicable and when they are not inconsistent with the Constitution, By-laws, or special rules of the OJCL, NJCL, or ACL.





ARTICLE XI - AMENDMENTS

Section 1: Proposal

A. Any student Member of OJCL may propose amendments to any portion of the OJCL By-laws except the following: the Article on State Chair duties, and the Items on the following Standing Committees: Scholarship, Finance, and Academic.

B. Any Sponsor of OJCL may propose amendments to any portion of the OJCL By-laws.

C. No amendment to the OJCL By-laws may be proposed that contradicts the OJCL Constitution or the Constitution, By-laws, or other policy of NJCL or ACL.

D. All proposed amendments to the OJCL By-laws must be submitted in writing to the OJCL Parliamentarian. The Parliamentarian will give sufficient notice to all eligible voters, under Items 2.B and 2.C of this Article, prior to the first meeting at which a vote of ratification can occur.

Section 2: Ratification

A. The ratification of amendments to the OJCL By-laws may occur at any meeting of the OJCL Executive Board which takes place at least sixty days following the postmark date of the amendment's proposal to the OJCL Parliamentarian.

B. The Voting Members of the OJCL Executive Board present will vote in the ratification of amendments to the OJCL By-laws, except for those pertaining to the following: the Article on State Chair duties, and the Items on the following Standing Committees: Scholarship, Finance, and Academic.

C. The OJCL Sponsors present will vote in the ratification of any amendment pertaining to the following: the Article on State Chair duties, and the Items on the following Standing Committees: Scholarship, Finance, and Academic.

D. A two-thirds affirmative vote will be required to ratify any amendment to the OJCL Bylaws. All ratified amendments will become effective immediately, unless an alternate time is specified in the amendment.