Submission Guidelines for The Ostracon

The Publications Committee of the Egyptian Studies Society has adopted the following Guidelines for submissions to The Ostracon. Nothing here is carved in stone, but if you can stick to most of them, it will make things easier for everyone concerned. In terms of possible topics for submissions, anything about Egypt or the Egyptian Study Society is welcome. This could take the form of a scholarly article, but could also be recipes for Egyptian food, lecture notes, book and web reviews, or anything else that might be of interest. (In general, reviews of fiction will not be published.) If you have an idea, but don't really know where to begin, please feel free to e-mail the editor. He'll do his best to point you in the right direction with research suggestions, or anything else you might need. You don't have to be the best scholar in the world to submit something; all we ask for is a love of the subject!

Without further ado, here are the guidelines we request you follow when submitting an article or review to The Ostracon:

  1. Dated materials (notices of meeting times, events, etc.) are better submitted to The Scribes' Pallet.

  2. Articles in English (including book and web reviews) of anything related to Egypt will cheerfully considered for publication. Article length is limited to approximately 3000 to 3500 words or less. (Longer articles will be considered, but may be printed in two issues or returned for editing.) Reviews and Lecture Notes are not to exceed 750 words.

  3. For the sake of consistency, all place names and personal names, such as the names of Egyptian kings, will be edited to conform to the house style. In particular, Egyptian names may be changed by the editor to their Egyptian form rather than Greek (thus, Khufu not Cheops). If you mention an ancient site by its Classical (i.e, Greek or Latin) name, try to give the modern Arabic name as well, if you happen know it (thus, Herakleopolis, modern Ihnasiyyah el-Medina). For dates, please use the BCE-CE system, rather than BC-AD.

  4. When citing research sources, use the Author-Date-Page style (e.g., Redford 1999b, 127), rather than footnotes or endnotes. It is requested that bibliographies conform to The Chicago Manual of Style, fourteenth edition; for books, make sure both publisher and place of publication are cited. Examples:

    Journal article:
    Katzenstein, H. Jacob. 1982. "Gaza in Egyptian Texts of the New Kingdom." Journal of the American Oriental Society 102:111-113.

    Book:
    Breasted, James Henry. 1906. Ancient Egyptian Records: Historical Documents from the Earliest Times to the Persian Conquest; Collected, Edited and Translated with Commentary. 5 vols. Ancient Records 2, ser. ed. William Rainey Harper. Chicago: University of Chicago Press. (Reprinted London: Histories & Mysteries of Man ltd., 1989).

    Edited book:
    Shaw, Thurston, Paul Sinclair, Bassey Andah, and Alex Okpoko, eds. 1993. The Archaeology of Africa: Foods, Metals, Towns. One World Archaeology 20, ser. ed. P. J. Ucko. London and New York: Routledge.

    Book section:
    Smith, Harry Sidney. 1992. "The Making of Egypt: A Review of the Influence of Susa and Sumer on Upper Egypt and Lower Nubia in the Fourth Millennium B.C." In The Followers of Horus: Studies Dedicated to Michael Allen Hoffman, 1944-1990, edited by Renee F. Friedman and Barbara Adams. Egyptian Studies Association Publication 2. Oxford: Oxbow Books. 235-246.

    Thesis:
    Hoch, James Eric. 1991. Semitic Loan Words in Egyptian Texts of the New Kingdom and Third Intermediate Period. Doctoral dissertation; Toronto: University of Toronto, Department of Near Eastern Studies.

  5. Quotes from works in languages other than English are welcome, but should be accompanied by an English translation.

  6. The copyright of all manuscripts published in The Ostracon remains the property of the authors. Under no circumstances are articles in The Ostracon to be reprinted without written permission of the original author. Any author submitting a manuscript to The Ostracon for consideration is deemed to have granted the Egyptian Study Society the right to publish the manuscript for one time only. We request that authors allow their articles to be posted on the World Wide Web in The Ostracon archives, but under no circumstances will this occur without the author's written permission.

  7. We encourage authors to submit manuscripts on a diskette via e-mail in Microsoft Word 97 or WordPerfect 5.1 (Windows), or Microsoft Word 98 (Macintosh) format. (If you plan to submit an article in another word-processing format, contact the editor before sending it.) Format the body text in Times New Roman (Windows) or Times (Macintosh). If submitting a manuscript on diskette via post, enclose a printout as well. Typewritten manuscripts will also be accepted but must be double spaced. If you would like to send your submission via post, e-mail the editor for his postal address.

  8. Exotic typefaces, such as hieroglyphs, transliteration, Arabic, Greek, Coptic, Hebrew, etc., will be accepted. However, note that The Ostracon's readership consists primarily of amateurs, so translations (and transliterations) are encouraged. You may also submit handwritten hieroglyphs, etc., provided they are clearly legible. If you plan to submit an article with exotic typefaces via e-mail or diskette, contact the editor before doing so to verify that he has access to the same fonts, or if you need assistance locating such fonts yourself. In general, fonts from the CCER, IFAO, or SIL web sites are acceptable, as well as most Linguists' Software, Scholar's Press, and Ecological Linguistics fonts.

  9. All graphic material not the property of the author--illustrations, photographs, maps, diagrams, etc.--must be submitted with written permission to publish from the copyright owner. In general, works published prior to 1925 are public domain but the individual submitting such material accepts all responsibility for any copyright infringement.

  10. Photographs may be submitted in either print or slide format; we will scan them for you. It is highly recommended that you keep a duplicate copy as the ESS cannot be held responsible for any lost photographs. Every effort will be made to return photos as soon as possible. Scanned images also are acceptable but only in TIFF or Adobe Photoshop formats; scans in other format are not acceptable. Please scan in a grey-scale format with an input resolution of 150 ppi or greater; contact the editor if you have questions or need advice. If you plan to e-mail your scans, contact the editor for permission BEFORE doing so.

We look forward to your submission! Please do not hesitate to contact the editor with any questions, comments, or requests for help.

Editor in Chief

e-mail: Ostracon@EgyptStudy.org