Tools - The Center for Public Integrity

Reasonably describe the records and/or information you need. It helps to include names of people and places and the time period relevant to the material. If you know the name or title of the document you seek, include that. Attach any other documents describing your research and specify the form in which you would like to receive the information, such as paper or computer disk.

(Explain your background and the nature of your work, such as):
As a representative of the news media affiliated with (name of your organization), I am gathering information on (subject) that is of current interest to the public because (briefly state reasons). This information will be disseminated to the general public. (If you are a freelancer, describe your work experience and mention any publication contracts to explain that the information will be presented to the public.)
(Optional fee-waiver request)
Please waive any fees for record retrieval or copying associated with this request. Release of this information is in the public interest, because it will contribute significantly to understanding of government operations and activities. In the event that you deny my fee waiver, I agree to pay up to (state amount in U.S. dollars) for reasonable costs. However, please notify me prior to your incurring any expenses in excess of that amount.

(Suggested request for fee benefit as member of news media)
As a member of the news media, I am required to pay only for the direct cost of duplication after the first 100 pages.

If my request is denied in whole or in part, I expect a detailed justification for your decision. I also request that you release any segregable portions of otherwise exempt material. I, of course, reserve the right to appeal your decision to withhold any information or to deny a fee waiver.

A request for expedited review may be considered under two conditions. You must be a reporter or an individual who is "primarily engaged in disseminating information," and your request must be a matter of "compelling need." If you satisfy these conditions, include the following description:

Please honor expedited review of this request. This information is of timely value and of significant interest to the public. (Optional) This information concerns a matter of urgency. (Explain the urgent and timely need for distributing the information to the public.)

I certify that my statements concerning the need for expedited review are true and correct to the best of my knowledge and belief.

I look forward to your response within 20 working days, as outlined by the statute. Please contact me by telephone, mail, or e-mail, if you have any questions regarding this request.

Thank you in advance,

YOUR SIGNATURE

Your name
Your address
Country
Daytime phone number
(Optional) Fax number
(Optional) E-mail address