>> NSA/CSS Pre-Publication Review Process

Why a pre-publication review?

All NSA/CSS affiliates (past and present) are responsible for forwarding for review any information intended for public disclosure which is or may be based on protected information gained while associated with NSA/CSS.

Note: Public disclosure means disclosure to one or more persons who do not have the appropriate access authorization, security clearance and/or need-to-know to receive protected information.

Who must submit materials intended for publication to NSA/CSS for review?

Pre-publication review responsibilities are the same whether you are an NSA/CSS employee, a contractor, a military member or other affiliate who has had access to NSA/CSS information or facilities. Included in this sort of information is any work that relates to the Intelligence Community in general, such as spy novels. Publications about gardening, cooking, sports, crafts, etc. do not need to undergo pre-publication review unless mention of the author’s affiliation with NSA/CSS is included.

Reminder: Pre-publication review is a lifetime responsibility. Your responsibility does not end when you end your association with NSA/CSS.

What has to go through the pre-publication review process?

Any Agency-related material that is intended for publication or dissemination must undergo pre-publication review. This includes, but is not limited to:

How long will it take?

Materials should be submitted for pre-publication review, with at least 30 working days allowed for the review. (The actual review time will vary based on the length and subject of the publication, as well as the amount of coordination required for the review.)

What do I need to send and where do I send my request?

1. Put a package together to include the following:
   • Information Title
   • Name and Social Security Number (*see Privacy Act Statement below)
   • Contact Information (address, phone number, and/or e-mail address)
   • Intended audience or publication venue (i.e., 1. SIGNAL magazine July 2003 issue, 2. September 12, 2003 - U.S. Naval Academy: “The Military Today” briefing to midshipmen, 3. etc.) – please include as much detail as possible
   • Specific Deadline, if applicable (i.e., conference date, research paper due date, etc.)
   • Written approval for name use from all NSA/CSS affiliates named in your material, if applicable

*PRIVACY ACT STATEMENT: Authority for collecting information requested on this form is contained in 50 U.S.C. Section 402 note; 50 U.S.C. Sections 831-835; Executive Order 10450, 12356, 12958, and 12968. NSA’s Blanket Routine Uses found at 58 Fed. Reg. 10,531 (1993) as well as the specific uses found in GNSA 10 apply to this information. Authority for requesting your Social Security Number (SSN) is Executive Order 9397. The information provided will be used to verify your identity and identify possible anonymity concerns. Your disclosure of the SSN is voluntary. However, failure to furnish your SSN may delay the pre-publication review of your information.

2. Send the package to:
   

   NSA/CSS
   ATTN: Pre-Publication Review
   9800 Savage Road
   Suite 6248
   Fort Meade, Maryland 20755-6248

How does the review process work?

The Pre-Publication Review office will:

• Confirm that the request qualifies as a pre-publication review
• Confirm that all required information is included in the package (name, publication venue, etc.)
• Acknowledge receipt by notifying Requestor of pre-publication case number to reference for any future correspondence/queries
• Review the information to ensure that it is unclassified and appropriate for public disclosure
• Coordinate with internal offices, as needed
• Provide a final response to the Requestor

How do I check on the status of my submission?

Contact 301-688-7785 for a status check on cases where receipt has been acknowledged with a case number. If you have not received a pre-publication case number within 10 days of mailing your material, contact this number to verify receipt.