Implementation plan questions for propective Partners


NGOs, schools, businesses and government agencies interested in helping to connect youth to the Internet are eligible to receive services through World Computer Exchange (WCE). Please type your answers, in English, directly under each of the following questions and e-mail them back to us. After the WCE Board approves your plan, we can send messages of support to potential donors whom you have contacted. To cover our costs, WCE needs to receive funds, from you or from a donor, prior to shipping. (These questions and the documents referred to below are also available in French and Spanish.)

In addition to answering these questions, please mail to us 2 original signed copies of our agreement (current version can be found on our website, or ask us to e-mail you a copy).



1. Please give us a brief background of your organisation. How many years have you been in operation? What was the size of your operating budget last year in US$? What is your prior capacity in ICT (Information and Communications Technologies)? Do you have a website? Does your organisation have any religious affiliation? (If yes, we will send you some additional questions.)

2. What is your short-term and long-term plan to ensure that WCE computers are used primarily (i.e., at least 6 daylight hours per day) to give Internet access or other educational opportunities to youths under age 24, for free or at very low cost?

3. What is the number of computer sets that you are requesting? Are you open to receiving some Pentium Is at a much lower cost? Are you open to receiving Power Macs (more durable, faster, less susceptible to viruses - but you need someone who knows how to service them) at a much lower cost?

4. What is your process for choosing sites where WCE computers would be installed? Will you charge any fee for installing WCE equipment? How many schools, orphanages, libraries and centres do you expect to connect to the Internet? How many youths to you estimate will be connected per year? Please include an initial draft list of (a) the names of the likely schools or community centres with their (b) community, (c) number of computers, and the (d) number of youth to benefit per year. You should gather and keep letters of agreement (current version can be found on our website, or ask us to e-mail you a copy):

5. What is your plan for having policies regarding the use of the donated computers?

6. What is your plan for consistent electricity to operate computers at each location? Does your country use 110 or 220 volts? Would like for us to send you used printers that operate on 110 volts (we can send about 1 for each 10 computers)?

7. What is your plan for training adults and youth in the use of the computer, the Internet, and the instructional use of the Internet?

8. What is your plan for securing and funding phone and Internet connectivity for each location for the first year and for the next two years? Do you plan to connect all of the sites to the Internet within two years? If not, what is your plan for a temporary virtual Internet experience?

9. What is your plan for wiring and site preparation at each location, including protection from the weather? You might want to use a draft site survey and set-up plan that we can e-mail to you or that you can obtain at and

10. What is your plan for getting the computers quickly through customs with a waiver of duties? (Be aware that you are responsible for any demurrage or rental fees at the port of entry.) What is the contact information for the consignee? Does your country require any pre-shipment inspection of the contents of a container? Most WCE equipment is delivered in a single, tightly packed container, not stacked on pallets. Are there any logistical reasons why you wish the computers to instead be packed separately or on pallets?

11. What is your plan for the formal opening process or ceremony when you open your container and inventory the contents? What is the address where the container will be opened?

12. What is your plan for arranging for a contractor, volunteers, and/or your staff to repair any computers damaged in shipping, to set the toggle switch on the back of the computers for the correct voltage for your country, to secure and install operating systems and local software, to secure adaptors for the printers and to adapt the power cords we normally ship? Will you use a warehouse? Please budget and plan on 10% of the computers arriving needing repair.

13. What is your plan for delivery of the computers from the port to the schools or centres that you recruit? Have you already explored the costs for this and how you will afford these costs?

14. What is your plan for installation of the computers in a secure area of each location?

15. What is your plan for adapting, translating, developing, and sharing content and curriculum that is useful to your communities? Will you participate in distance learning? Do you plan to use Microsoft, Linux, or the free office suite found at Will you be developing any website content in any local languages?

16. What is your plan for the ongoing maintenance of your computers? Have you approached your local university about help from its computer science students?

17. What is your plan for helping the schools, centres, orphanages, and/or libraries you recruit to have their youth e-mail a brief annual report to WCE, develop a cultural and historical website, and pair with sister-schools in North America or Europe?

18. What is your plan to participate in the annual WCE evaluation of the status, use, and impact of the computers? (Our current brief evaluation form is at this url:'06.doc)

19. Please include a brief project budget including our computer sourcing, shipping & other costs. What is your plan to make the maintenance and connectivity of the computers sustainable - by, for example, charging fees for use of the computers outside school hours? What is the local price of a used Pentium III computer set with a 17" color SVGA monitor?

20. What is your plan for recruiting and using volunteers and other resources in your country? How will you involve YES, iEARN, Taking IT Global, VSO, UN Volunteers, Rotary International, Peace Corps, or other programmes (like SchoolNet Africa)? What services might you need from WCE's online volunteers in the areas of technology, local content development, and telecentre management?

21. What is your plan to raise the funds to cover WCE's sourcing and shipping costs plus the costs of implementing the other parts of this plan? How will you involve foundations or global companies with financial interests in your country, Sister Cities program, Rotary Clubs, religions, your expatriate communities in North America, UNDP, NORAD, CIDA, USAID, DfID, Sida, and other donors?

22. What is your plan for the eventual disposal of WCE computers in a way that minimizes environmental harm and in accordance with your local laws and regulations? Does your country have a TV/monitor repair and scrap copper market?

23. Might the families involved in your schools be interested in hosting a small team of student "Internet Ambassadors" for 2 weeks at some point in the future? What expenses should the students expect to pay while in your country?

24. Please include a brief timeline for your overall project.

25. What are your greatest hopes and fears about this shipment?