1. Please give us a brief background of your organisation.
How many years have you been in operation? What was the size of
your operating budget last year in US$? What is your prior capacity
in ICT (Information and Communications Technologies)? Do you have
a website? Does your organisation have any religious affiliation?
(If yes, we will send you some additional questions.)
2. What is your short-term and long-term plan to ensure that WCE
computers are used primarily (i.e., at least 6 daylight hours
per day) to give Internet access or other educational opportunities
to youths under age 24, for free or at very low cost?
3. What is the number of computer sets that you are requesting?
Are you open to receiving some Pentium Is at a much lower cost?
Are you open to receiving Power Macs (more durable, faster, less
susceptible to viruses - but you need someone who knows how to
service them) at a much lower cost?
4. What is your process for choosing sites where WCE computers
would be installed? Will you charge any fee for installing WCE
equipment? How many schools, orphanages, libraries and centres
do you expect to connect to the Internet? How many youths to you
estimate will be connected per year? Please include an initial
draft list of (a) the names of the likely schools
or community centres with their (b) community, (c) number of computers,
and the (d) number of youth to benefit per year. You should gather
and keep letters of agreement (current version can be found on
our website, or ask us to e-mail you a copy): http://www.worldcomputerexchange.org/toolkit_english/sample_school_letter.html
5. What is your plan for having policies regarding the
use of the donated computers?
6. What is your plan for consistent electricity to operate
computers at each location? Does your country use 110 or 220 volts?
Would like for us to send you used printers that operate on 110
volts (we can send about 1 for each 10 computers)?
7. What is your plan for training adults and youth in the
use of the computer, the Internet, and the instructional use of
8. What is your plan for securing and funding phone and Internet
connectivity for each location for the first year and for
the next two years? Do you plan to connect all of the sites to
the Internet within two years? If not, what is your plan for a
temporary virtual Internet experience?
9. What is your plan for wiring and site preparation at
each location, including protection from the weather? You might
want to use a draft site survey and set-up plan that we can e-mail
to you or that you can obtain at http://www.worldcomputerexchange.org/toolkit_english/sample_school_survey.html
10. What is your plan for getting the computers quickly through
customs with a waiver of duties? (Be aware that you are
responsible for any demurrage or rental fees at the port of entry.)
What is the contact information for the consignee? Does your country
require any pre-shipment inspection of the contents of a container?
Most WCE equipment is delivered in a single, tightly packed container,
not stacked on pallets. Are there any logistical reasons why you
wish the computers to instead be packed separately or on pallets?
11. What is your plan for the formal opening process or
ceremony when you open your container and inventory the contents?
What is the address where the container will be opened?
12. What is your plan for arranging for a contractor, volunteers,
and/or your staff to repair any computers damaged in shipping,
to set the toggle switch on the back of the computers for the
correct voltage for your country, to secure and install operating
systems and local software, to secure adaptors for the printers
and to adapt the power cords we normally ship? Will you use a
warehouse? Please budget and plan on 10% of the computers arriving
13. What is your plan for delivery of the computers from
the port to the schools or centres that you recruit? Have you
already explored the costs for this and how you will afford these
14. What is your plan for installation of the computers
in a secure area of each location?
15. What is your plan for adapting, translating, developing, and
sharing content and curriculum that is useful to your communities?
Will you participate in distance learning? Do you plan to use
Microsoft, Linux, or the free office suite found at http://www.openoffice.org?
Will you be developing any website content in any local languages?
16. What is your plan for the ongoing maintenance of your
computers? Have you approached your local university about help
from its computer science students?
17. What is your plan for helping the schools, centres, orphanages,
and/or libraries you recruit to have their youth e-mail
a brief annual report to WCE, develop a cultural and historical
website, and pair with sister-schools in North America or Europe?
18. What is your plan to participate in the annual WCE evaluation
of the status, use, and impact of the computers? (Our current
brief evaluation form is at this url: http://www.worldcomputerexchange.org/originals/Evaluation_Form'06.doc)
19. Please include a brief project budget including
our computer sourcing, shipping & other costs. What is your
plan to make the maintenance and connectivity of the computers
sustainable - by, for example, charging fees for use of
the computers outside school hours? What is the local price of
a used Pentium III computer set with a 17" color SVGA monitor?
20. What is your plan for recruiting and using volunteers
and other resources in your country? How will you involve YES,
iEARN, Taking IT Global, VSO, UN Volunteers, Rotary International,
Peace Corps, or other programmes (like SchoolNet Africa)? What
services might you need from WCE's online volunteers in the areas
of technology, local content development, and telecentre management?
21. What is your plan to raise the funds to cover WCE's
sourcing and shipping costs plus the costs of implementing the
other parts of this plan? How will you involve foundations or
global companies with financial interests in your country, Sister
Cities program, Rotary Clubs, religions, your expatriate communities
in North America, UNDP, NORAD, CIDA, USAID, DfID, Sida, and other
22. What is your plan for the eventual disposal of WCE computers
in a way that minimizes environmental harm and in accordance
with your local laws and regulations? Does your country have a
TV/monitor repair and scrap copper market?
23. Might the families involved in your schools be interested
in hosting a small team of student "Internet Ambassadors"
for 2 weeks at some point in the future? What expenses should
the students expect to pay while in your country?
24. Please include a brief timeline for your overall
25. What are your greatest hopes and fears about this