Submission Guidelines for The Ostracon

The Publications Committee of the Egyptian Studies Society has adopted the following guidelines for submissions to The Ostracon.

The Ostracon is a research journal. Factual articles about Ancient Egypt are welcome. These may take the form of scholarly articles, book reviews, reviews of significant lectures or exhibits, or interpretive articles that apply to the archaeology of Egypt. In general, highly speculative material, fiction or reviews of fiction will not be published. For a discussion of the distinction between speculation and interpretation, please see this essay.

If you have an idea, but don't really know where to begin, please feel free to e-mail the editor. The editor and staff will do their best to try to help you with research suggestions, or anything else you might need. You don't have to be the best scholar in the world to submit something; all we ask for is a love of the subject and a willingness to work within the general framework outlined here.

Please note: Dated materials (notices of meeting times, events, etc.) are better submitted to The Scribe's Palette.

Here are the guidelines we request you follow when submitting an article or review to The Ostracon. None of these guidelines are carved in stone, but if you can stick to most of them, it will make things easier for everyone concerned.

  1. Articles must be in English. Quotations or excerpts in other languages should be accompanied by English translations.

  2. Article length should be limited to approximately 5000 words; longer articles will be considered, but may be printed in two issues or returned for editing. Reviews and lecture notes should not exceed 1000 words.

  3. For the sake of consistency, all place names and personal names, such as the names of Egyptian kings, will be edited to conform to the house style. In particular, Egyptian names will be changed by the editor to their Egyptian rather than Greek form (thus, Khufu not Cheops). If you mention an ancient site by its Classical (i.e., Greek or Latin) name, try to give its modern name as well, if you happen know it (thus, "Herakleopolis, modern Ihnasiyyah el-Medina"). For dates, please use the now-standard "BCE-CE" notation, rather than "BC-AD." Authors with strong religious preferences may use "BC-AD," however.

  4. In general, citations and other matters of publication style should conform to The Chicago Manual of Style, fifteenth edition. When citing research sources, the Author-Date-Page style (e.g., Redford 1999b, 127), is preferred. However, the Humanities style with superscript numbers and endnotes may be used. Please be aware that the relatively small type size used in The Ostracon means that superscript reference numbers will be very small and hard for some readers to see. For books, make sure both publisher and place of publication are cited. Citations to The Ostracon should always be in that form with the word "The."

    Bibliographic Examples:

    Journal article:
    Katzenstein, H. Jacob. 1982. "Gaza in Egyptian Texts of the New Kingdom." Journal of the American Oriental Society 102:111–113.

    Breasted, James Henry. 1906. Ancient Egyptian Records: Historical Documents from the Earliest Times to the Persian Conquest; Collected, Edited and Translated with Commentary. 5 vols. Ancient Records 2, ser. ed. William Rainey Harper. Chicago: University of Chicago Press. (Reprinted London: Histories & Mysteries of Man Ltd., 1989.)

    Edited book:
    Shaw, Thurston, Paul Sinclair, Bassey Andah, and Alex Okpoko, eds. 1993. The Archaeology of Africa: Foods, Metals, Towns. One World Archaeology 20, ser. ed. P. J. Ucko. London and New York: Routledge.

    Book section:
    Smith, Harry Sidney. 1992. "The Making of Egypt: A Review of the Influence of Susa and Sumer on Upper Egypt and Lower Nubia in the Fourth Millennium B.C." In The Followers of Horus: Studies Dedicated to Michael Allen Hoffman, 1944–1990, edited by Renee F. Friedman and Barbara Adams. Egyptian Studies Association Publication 2. Oxford: Oxbow Books. 235–246.

    Hoch, James Eric. 1991. Semitic Loan Words in Egyptian Texts of the New Kingdom and Third Intermediate Period. Doctoral dissertation; Toronto: University of Toronto, Department of Near Eastern Studies.

  5. The copyright of all manuscripts published in The Ostracon remains the property of the authors. Under no circumstances are articles in The Ostracon to be reprinted without written permission of the original author. Any author submitting a manuscript to The Ostracon for consideration is deemed to have granted the Egyptian Study Society a one-time right to publish the manuscript in print, on the World Wide Web, and (possibly in the future) in electronic archival form, such as a CD-ROM or DVD. Web publication may be delayed for a period generally not to exceed 6 months, but will be expedited if requested. Each article's Web publication will be in a "reprint" format consisting of a cover showing the article title and author, followed by the pages on which that article appears. Every effort is made to have the appearance, pagination and layout of the reprint-format duplicate the printed material. Any errors in the printed version may be corrected on the Web; if so, a notice will accompany the reprint.

  6. We encourage authors to submit manuscripts via e-mail in Microsoft Word (MS Word), or WordPerfect formats. Currently, MS Word 2000 and and Word Perfect 12 or earlier formats can be read by our software but we can usually manage to convert articles from other word processing programs, such as Star Office or Open Office, or files in RTF (.rtf) format. If you plan to submit an article in any other word- processing format, contact the editor before sending it.

  7. Please format the body text in Times New Roman (Windows) or Times (Macintosh, Linux). If submitting a manuscript on diskette or CD via post, enclose a printout as well. Typewritten manuscripts will also be accepted but must be double spaced. If you would like to send your submission via post, please e-mail the editor for the postal address.

  8. Egyptian hieroglyphs in the text of an article should be rendered as transliterations. If in addition, the glyphs themselves are to appear in the article, they should be submitted as figures. You may submit handwritten hieroglyphs, provided they are clearly legible. The same conditions may also apply to characters in exotic (non-Roman) scripts such as Arabic, Greek, Coptic, Hebrew, etc., although they can often be printed in-line with the text if we have the fonts available. Please consult the editor about these issues.

  9. All graphic material not the property of the author—illustrations, photographs, maps, diagrams, etc.— must used with permission to publish from the copyright owner. In general, works published prior to 1925 are public domain, but the individual submitting such material accepts all responsibility for any copyright infringement.

  10. Please submit scanned graphics (drawings, photographs, etc.) that are at least 150 or preferably 300 dots-per-inch, if possible. The graphic file format should be TIFF (.tif) or a high resolution JPEG file (.jpg). Please contact the editor for permission to e-mail graphics BEFORE doing so. E-mailed submissions should not exceed 2 Megabytes per e-mail message. Larger graphics files should be mailed on CD-ROM or we will make special arrangements with you. Photographs may be submitted in either print or slide format; we will scan them for you. It is highly recommended that you keep a duplicate copy as the ESS cannot be held responsible for any lost photographs. Every effort will be made to return photos as soon as possible.

We look forward to your submission! Please do not hesitate to contact the editor with any questions, comments, or requests for help.

Publications Committee


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