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Constitution
Constitution of the Student Union

Constitution of the Student Union

PREAMBLE

The Stuyvesant High School Student Union will serve to improve student life with respect to education, extra- and co-curricular activities, and other areas of school life. It will work to ensure that the voice of the student body is heard in all discussion of school policy. The Student Union will be composed of many students, those elected, and those appointed, who wish to better the Stuyvesant community. No student who truly shows an interest in investing their time in the Student Union shall be turned away. No student's request of help from, or query to, the Student Union shall go unheard or rejected out of hand.

I.                    Elected Officials: Ten elected officials will represent the Stuyvesant student body in the Student Union. A list of their titles and duties follows.

a.       The Student Union President who shall:

                                                                     i.      Serve in the highest level of elective office in the SU.

                                                                    ii.      Be the chief representative of the student body in all significant debates, negotiations and meetings.

                                                                  iii.      Represent the consensus view of the Student Union in school meetings.

                                                                  iv.      Oversee all SU activities and assume responsibility for all projects.

                                                                   v.      Serve on the School Leadership Team [Article III].

                                                                  vi.      Appoint cabinet positions. The SU President may create new temporary cabinet positions deemed necessary. These cabinet members will not vote in the Executive Council without a constitutional amendment. [Article II] The SU President can dismiss any non-elected members of the SU but must re-appoint all constitutionally outlined positions in a timely manner.

                                                                vii.      Be elected by a popular vote in the election held during the Spring term and take office on the last day of the school year.

                                                               viii.      Veto or sign resolutions, charters, amendments, or allocations passed by the Executive Council and the Budget Committee [Article III].

                                                                  ix.      Serve as a vetoing member of the Budget Committee.

                                                                   x.      Chair meetings of the Executive Council.

b.       The Student Union Vice-President who shall:

                                                                     i.      Assist the SU President in fulfilling and exercising all of the aforementioned duties and responsibilities.

                                                                    ii.      Serve as a voting member of the Executive Council and the Budget Committee.

                                                                  iii.      Serve on the School Leadership Team.

                                                                  iv.      Fulfill the responsibilities of the President in his or her absence, removal from office, or sickness.

                                                                   v.      Be elected on the same ticket as the SU President, by popular vote in an election held during the Spring term and take office on the last day of the school year.

c.        The Presidents of the Freshman and Sophomore Classes who shall:

                                                                     i.      Represent the views of their class in all inter-Student Union discussions, and the consensus view of the Student Union in all school meetings where they are present.

                                                                    ii.      Lead his/her grade in special projects that the grade wishes to undertake for its own or the school’s benefit.

                                                                  iii.      Promote spirit, unity and activity within his or her grade.

                                                                  iv.      Serve as a voting member of the Executive Council and the Budget Committee.

                                                                   v.      Appoint a minimum of ten members to a Class Advisory Board to consult on issues of importance to the grade.

                                                                  vi.      Be elected in the Fall term, by popular class-wide vote, and take office on the last day of the school year.

                                                                vii.      Serve as Class President until new elections are held and the winners assume office.

d.       The Vice-Presidents of the Freshman and Sophomore Classes who shall:

                                                                     i.      Assist their Class President in fulfilling and exercising all of the aforementioned duties and responsibilities.

                                                                    ii.      Serve as a voting member of the Executive Council and Budget Committee.

                                                                  iii.      Fulfill the responsibilities of the Class President in his or her absence, removal from office, or sickness.

                                                                  iv.      Be elected in the Fall term, on the same ticket as Class President, by popular class-wide vote and take office on the last day of the school year.

                                                                   v.      Serve as Class Vice-President until new elections are held and winners assume office.

e.        The President of the Junior and Senior Class who shall:

                                                                     i.      Represent the views of his/her class in all inter-Student Union discussions, and the consensus view of the Student Union in all school meetings where s/he is present.

                                                                    ii.      Lead his/her grade in special projects that the grade wishes to undertake for its own or the school’s benefit.

                                                                  iii.      Promote spirit, unity, and activity with his or her grade.

                                                                  iv.      Serve as a voting member of the Executive Council and Budget Committee.

                                                                   v.      Appoint a minimum of ten members to a Class Advisory Board to consult on issues of importance to the grade.

                                                                  vi.      Be elected in the Spring term, by popular class-wide vote, and take office on the last day of the school year.

                                                                vii.      Serve as Class President of the Junior and Senior Class until new elections are held and the winners assume office.

f.        The Vice-President of the Junior and Senior Class who shall:

                                                                     i.      Assist the Class President in fulfilling and exercising all of the aforementioned duties and responsibilities.

                                                                    ii.      Serve as a voting member of the Executive Council and Budget Committee.

                                                                  iii.      Fulfill the responsibilities of the Class President in his/her absence, removal from office, or sickness.

                                                                  iv.      Be elected in the Spring term, on the same ticket as the Class President, by popular class-wide vote and take office on the last day of the school year.

                                                                   v.      Serve as Class Vice-President of the Junior and Senior Class until new elections are held and the winners assume office.

II.                  Cabinet Positions: There will be necessary cabinet positions appointed by the Student Union president. The cabinet positions include:

a.       Chief Financial Officer who shall:

                                                                     i.      Be in charge of all financial issues and accounting in the Student Union

                                                                    ii.      Be responsible for the collection of SU funds

                                                                  iii.      Chair meetings of the Budget Committee

                                                                  iv.      Create official SU financial policies

                                                                   v.      Report regularly to the Student Union President on the financial status of the Student Union

                                                                  vi.      Serve as a voting member of the Executive Council

b.       The Budget Directors (3) who shall:

                                                                     i.      Assist the Chief Financial Officer in all financial issues in the Student Union

                                                                    ii.      Serve as voting members of the Budget Committee and Executive Council

                                                                  iii.      Participate in the collection of SU funds

                                                                  iv.      Manage the budget of one of the three SING! productions

c.        The Club/Publication Director(s) who shall:

                                                                     i.      Act as a liaison between the Student Union and all school clubs and publications

                                                                    ii.      Organize the chartering of all clubs and publications, and be responsible for assigning meeting places for clubs and publications

                                                                  iii.      Report regularly to the Student Union President on the activities of clubs and publications

                                                                  iv.      Organize and regulate all fund raisers performed by clubs and publications

                                                                   v.      Serve as a voting member of the Budget Committee and Executive Council

d.       The Student Union president may appoint Club/Publication Assistant(s) who shall:

                                                                     i.      Assist the Club/Publication Director(s) in fulfilling and exercising all of the aforementioned duties and responsibilities

                                                                    ii.      Serve as a voting member of the Budget Committee in the absence of the Club/Publication Director(s)

                                                                  iii.      Serve as a non-voting member of the Executive Council

e.        The Communication Director(s) who shall:

                                                                     i.      Be responsible for the disseminating of Student Union news to the student body

                                                                    ii.      Coordinate the advertising of opportunities and events with other large, independent non-SU-chartered organizations, including Big Sibs, ARISTA, and Spectator

                                                                  iii.      Work closely with the IT coordinator to use the Student Union website to better disseminate relevant information

                                                                  iv.      Serve as a voting member of the Budget Committee and Executive Council

f.        The Student Union President may appoint Communication Assistant(s) who shall:

                                                                     i.      Assist the Communication Director(s) in fulfilling and exercising all of the aforementioned duties and responsibilities

                                                                    ii.      Serve as a voting member of the Budget Committee in the absence of the Communication director(s)

                                                                  iii.      Serve as a non-voting member of the Executive Council.

g.        The Special Events Coordinator(s) who shall:

                                                                     i.      Organize and supervise all school-wide social events sponsored by the Student Union

                                                                    ii.      Assist the Grade Presidents and Vice-Presidents in the planning and running of any grade-specific social events

                                                                  iii.      Report regularly to the Student Union President concerning special events

                                                                  iv.      May create a subcommittee to assist in the planning and running of Student Union-sponsored social events

                                                                   v.      Serve as a voting member of the Budget Committee and Executive Council

h.       The Student Union President may appoint Special Events Assistant(s) who shall:

                                                                     i.      Assist the Special Events Coordinators in fulfilling and exercising all of the aforementioned duties and responsibilities

                                                                    ii.      Serve as a voting member on the Budget Committee in the absence of the Special Events Coordinators

                                                                  iii.      Serve as a non-voting member of the Executive Council

i.         The Student Union IT Coordinator who shall:

                                                                     i.      Design and update the Student Union website and all other non-caucus SU-sponsored websites

                                                                    ii.      Assist the Grade Presidents and Vice-Presidents in the design and maintenance of any grade-specific website

                                                                  iii.      Serve as a voting member of the Executive Council

j.         The Chief of Staff who shall:

                                                                     i.      Serve as an advisor to the SU President

                                                                    ii.      Ensure all SU officials are fulfilling their responsibilities as outlined in the constitution

                                                                  iii.      Delegate temporary responsibilities for SU events and activities at the request of the Student Union President

                                                                  iv.      Serve as parliamentarian of the Student Union and attend Executive Council and Budget Committee meetings to ensure that the constitutionally outlined procedures governing such meetings are followed.

                                                                   v.      Serve as a voting member of the Budget Committee and Executive Council

k.       The Secretary who shall:

                                                                     i.      Attend Executive Council and Budget meetings and record detailed minutes

                                                                    ii.      Take attendance at Executive Council and Budget Committee meetings

                                                                  iii.      Serve as a non-voting member of the Executive Council

                                                                  iv.      Submit an agenda, detailed minutes and summary of all SU meetings to be publicly posted on the Student Union bulletin board as well as on the Student Union website

                                                                   v.      Maintain the Student Union offices

                                                                  vi.      Keep all SU files in order and up to date

III.               Subcommittees: There are three major committees on which the Student Union officials will sit or control. Apart from those listed below, only those committees created by a majority vote of the Budget Committee or Executive Council and considered subcommittees of those groups, will be considered official.

a.       The Executive Council:

                                                                     i.      Will be the general legislative body of the Student Union

                                                                    ii.      Will be a committee consisting of voting members, vetoing members and non-voting members.

                                                                  iii.      Voting members include the Student Union Vice-President, the Presidents and Vice-Presidents of each grade, the Chief Financial Officer, the Budget Directors, the Club/Publication Director(s), the Communication Director(s), the Special Events Coordinator(s), the IT Coordinator(s) and the Chief of Staff. Non-voting members include all department assistants and the Secretary. The Student Union President retains veto power.

                                                                  iv.      Will be chaired by the Student Union President, who will not vote on the committee, but will have veto power.

                                                                   v.      Will only meet and vote when at least two-thirds of voting members of the Executive Council are present.

                                                                  vi.      Will operate within Robert’s Rule of Order.

                                                                vii.      In the absence of the SU President, the Executive Council will be chaired by the SU Vice-President.

                                                               viii.      Will have its minutes kept by an appointed secretary. These minutes must be posted publicly and made available to the student body.

                                                                  ix.      Any member of the Council not present at a meeting will be absent, and no representative may vote in their place.

                                                                   x.      Will be open to all students wishing to attend. Observers may speak at the discretion of the chair.

                                                                  xi.      Will review current and upcoming Student Union projects, events and/or activities.

                                                                xii.      Will deal with any and all official SU matters that are not direct financial allocations, which will be handled by the Budget Committee. These include the passing and amending of all resolutions and charters, the amending of the Constitution [Article V], and removal from office [ Article IV]

                                                               xiii.      May vote only after language is constructed and recorded which describes the meaning of the measure proposed.

                                                              xiv.      Will adopt all resolutions, charters, or amendments passed by the committee with a 2/3 vote of the Executive Council. The president may announce a veto immediately after the vote is taken. The SU president may not veto a constitutional amendment.

                                                                xv.      May override a Presidential veto of any bill passed by the Executive Council with at least a ¾ majority of those attending in favor.

b.       The Budget Committee:

                                                                     i.      Will be the financial legislative body of the Student Union.

                                                                    ii.      Will be chaired by the Chief Financial Officer.

                                                                  iii.      In the absence of the Chief Financial Officer, the Budget Committee will be chaired by a budget director selected by the SU President.

                                                                  iv.      Will be made up of voting members and vetoing members as specified in the Budget Committee Meeting Procedures.

                                                                   v.      In the case of more than one directors from a department present, directors must all agree how to vote or abstain.

                                                                  vi.      Any member of the Committee not present at a meeting will be absent, and no representative may vote in their place with the exception of an assistant voting in the case of no directors present as outlined in Article II. In the case of more than one assistants present without a director, assistants must all agree how to vote or abstain.

                                                                vii.      Be open to all students on the agenda. To ensure a place on the agenda, all organizations requesting funds must submit an application for funding. Applications must be made available to the student body.

                                                               viii.      Deal with any and all financial allocations. Requests for allocations must be formally presented with an exact dollar amount and reasons for allocations specified. The document in which this information is laid out will be called an Allocation.

                                                                  ix.      Will operate under the Budget Committee Meeting Procedures. A copy of meeting procedures must be made available at all budget meetings. The budget committee meeting procedures are an official student union document that may be amended with a 2/3 vote of the Executive Council.

c.        The School Leadership Team

                                                                     i.      Is a school-run committee composed of parents, teachers, administrators, and students

                                                                    ii.      Has a set of by-laws not under the germane of the Student Union. In accordance with these by-laws, the SU is responsible for providing three Student Union officials at each meeting to represent the student body.

                                                                  iii.      The Student Union President and Vice-President will vote at every meeting. The remaining seat will be appointed by the incoming SU President. The Student Union President may appoint up to three alternate SLT representatives.

IV.                Removal from Office: The Executive Council may vote on the removal from office of any Student Union official, elected and appointed. Removal from office specifically means the complete and total relief of duties and title of Student Union official.

a.       In order to "QUESTION:" The official in question must have demonstrated a clear lack of dedication or ability. Such a demonstration may be in the form of a lacking attendance rate at meetings, failure to attend major responsibilities, or lack of discretion and ability in handling Student Union matters. A member of the Executive Council must make a motion to "Question" for a removal from office. This motion must be seconded and a vote must be held. If a 2/3 majority votes in favor of Questioning, the procedures outlined in Section 2 will take effect.

b.       Questioning: A Questioning hearing is a formal discussion preceding the removal of a Student Union official that all Executive Council members must attend. At the outset of a Questioning hearing, any member of the Executive Council at the meeting may present reasons for the removal. After members have presented reasons, other interested parties at the meeting may also put forth reasons for the removal from office. Following this discussion, the official in Question will answer the reasons previously laid out. At that point, any member of the Committee may make a motion to remove from office or close the Questioning. If no motion is made, then discussion will continue until such a motion is made. If no member of the committee wishes to contribute to the discussion, then the Questioning is tabled until the next meeting. If a motion is made to close the Questioning, it must be seconded in order to vote to close. If it is seconded, then a simple majority vote will close Questioning.

c.        Removal from office: If a motion for removal is made and seconded, a 2/3 majority must vote in favor in order to remove an SU official. There will be no Presidential override of a vote to remove.

d.       New officials:

                                                                     i.      In the case of EC removal or resignation of a Class President, the Class Vice-President will fill the position and nominate another member of that class to become the Class Vice-President. This new Vice-President will be appointed by a 2/3-majority vote of the Executive Council.

                                                                    ii.      In the case of EC removal or resignation of the Student Union President, the Student Union Vice-President will fill the position and nominate another student to become the Student Union Vice-President by a 2/3 majority vote.

                                                                  iii.      In case of EC removal or resignation of a Class Vice-President, the Class President will nominate another member of that class to become Class Vice-President. This new Vice-President will be appointed by a 2/3-majority vote to the Executive Council.

                                                                  iv.      In the case of EC removal or resignation of a Student Union Vice President, the Student Union President will nominate another student to become the Student Union Vice-President. This new Vice-President will be appointed by a 2/3-majority vote to the Executive Council.

                                                                   v.      In case of EC removal or resignation of an appointed official, the Student Union President will appoint another student to fill the position.

V.                  Amending the Constitution

a.       In order to implement this Constitution: It must be approved by a 2/3 vote of the existing Executive Council. The Student Union President must approve it. All existing SU documents with language contradictory to this Constitution will be considered null and void until the Executive Council amends, with a simple majority, the contradictory elements of such documents.

b.       Amending this Constitution: All post-passage amendments must be presented to the Executive Council by members of that body. Amendments will be presented and discussed in accordance with Article III. This Constitution will only be amended after passage in cases where 2/3 of the existing Executive Council votes in favor of amending. There will be no Presidential vetoes of Constitutional Amendments.

 

 

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