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Metadata Element Definitions

Forum for Metadata Schema Implementers

Appendix A: Audiovisual Domain; Appendix B. Cultural Heritage Domain; Appendix C: Educational Domain; Appendix D: Publishing Domain <http://www.schemas-forum.org/metadata-watch/d29/d29.htm>

Dublin Core Metadata Initiative

Elements: <http://dublincore.org/documentsdces/>

Visual Resources Association

Data Standards Committee Core Categories, Version 3.0

Elements: <http://www.vraweb.org/vracore3.htm>

Categories for the Description of Works of Art

http://www.getty.edu/research/ institute/ standards/cdwa/

IPTC

http://www.ap.org/ apserver/userguide/codes.htm

This list of IPTC metadata categories includes Associated Press and U.S. Government definitions.

Element: Title

Name: Title

Identifier: Title

Definition: A name given to the resource.

Comment: Typically, a Title will be a name by which the resource is formally known.

Title

Qualifiers:
Title.Variant
Title.Translation
Title.Series
Title.Larger Entity

Definition: The title or identifying phrase given to a Work or an Image. For complex works or series, the title may refer to a discrete unit within the larger entity (a print from a series, a panel from a fresco cycle, a building within a temple complex) or may identify only the larger entity itself. A record for a part of a larger unit should include both the title for the part and the title for the larger entity. For an Image record, this category describes the specific view of the depicted Work.

Data Values: Formulated according to data content rules for titles of works of art.

Titles or Names - Text

Related Visual Documentation - View

Related Visual Documentation - View - Indexing Terms

Headline

Lists keywords to aid in a more detailed search for a object.

Element: Creator

Name: Creator

Identifier: Creator

Definition: An entity primarily responsible for making the content of the resource.

Comment: Examples of a Creator include a person, an organization, or a service. Typically, the name of a Creator should be used to indicate the entity.

Creator

Qualifiers
Creator.Role
Creator.Attribution
Creator.Personal name
Creator.Corporate name
Description: The names, appellations, or other identifiers assigned to an individual, group, corporate body, or other entity that has contributed to the design, creation, production, manufacture, or alteration of the work or image.
Data Values (Controlled): recommend ULAN and AAAF (LC authority files).
Comment: Controlled list for role (e.g., artist, engraver, architect, etc.) and attribution (e.g., school of, workshop of, circle of, style of, follower of, attributed to, etc.) in development.

Creation - Creator - Identity - Names

Creation - Creator - Identity - Qualifier

Creation - Creator - Identity - Roles

Byline

Lists the name of the person who made the photo/graphic.

Byline Title

Lists the title of the person who made the photo/graphic.

STF: By staff photographers
FRL: By freelance photographers
MBR: Picked up from members
MAG: Provided by magazines
SUB: Picked up from foreign subscribers
TEL: Framegrabs from television
POOL: Made by pool photographers
HO: Handout photographs
STR: Made by stringer photographers

Element: Subject

Name: Subject and Keyword

Identifier: Subject

Definition: The topic of the content of the resource.

Comment: Typically, a Subject will be expressed as keywords, key phrases, or classification codes that describe a topic of the resource. Recommended best practice is to select a value from a controlled vocabulary or formal classification scheme.

Subject

Qualifiers: None
Description: Terms or phrases that describe, identify, or interpret the Work or Image and what it depicts or expresses. These may include proper names (e.g., people or events), geographic designations (places), generic terms describing the material world, or topics (e.g., iconography, concepts, themes, or issues).
Data Values: recommend AAT, TGM, ICONCLASS, Sears Subject Headings
VRA Core 2.0 W16 Subject; V8 Visual Document Subject

Subject Matter - Description - Indexing Terms

Subject Matter - Identification - Indexing Terms

Subject Matter - Interpretation - Indexing Terms

Related Visual Documentation - View - Indexing Terms

Keywords

Category

The Category field lists codes that aid in a more detailed search.

A - News or features
F - Financial
I - International
S - Sports
V - Advisories

Supplemental Categories

The Supplemental Categories field lists codes that aid in a more detailed search for an object.

General

ADV - Advance
ENT - Entertainment
FEA - Non-news feature pictures
MAP - Map or graphic
WEA - Weather
OBIT - Obituary
FILE - File photo
HFR - Hold for release (embargoed photos for same day release)
SPF - Special Features weekly package
SPCL - Specials
PM - PM cycle

News Events

CVN - National Political Conventions
ELN - Election Campaigns
XGR - State Legislatures

Element: Description

Name: Description

Identifier: Description

Definition: An account of the content of the resource.

Comment: Description may include, but is not limited to, an abstract, table of contents, reference to a graphical representation of content, or a free-text account of the content.

Description

Qualifiers: None
Description: A free -text note about the Work or Image, including comments, description, or interpretation, that gives additional information not recorded in other categories.
Data Values:
VRA Core 2.0: W19 Notes

The "Remarks" section for various categories

Physical Description

Caption

Text that accompanies the photo/graphic that contains the Who, What, When, Where, and Why information.

Caption Writer

Lists the initials of all the people who wrote or edited the caption, header fields, or image file. This includes toning and pixel editing.

Element: Publisher

Name: Publisher

Identifier: Publisher

Definition: An entity responsible for making the resource available.

Comment: Examples of a Publisher include a person, an organization, or a service. Typically, the name of a Publisher should be used to indicate the entity.

   

Credit

The name of the service transmitting the object.

Element: Contributor

Name: Contributor

Identifier: Contributor

Definition: An entity responsible for making contributions to the content of the resource.

Comment: Examples of a Contributor include a person, an organization, or a service. Typically, the name of a Contributor should be used to indicate the entity.

     

Element: Date

Name: Date

Identifier: Date

Definition: A date associated with an event in the life cycle of the resource.

Comment: Typically, Date will be associated with the creation or availability of the resource. Recommended best practice for encoding the date value is defined in a profile of ISO 8601 [W3CDTF] and follows the YYYY/MM/DD format.

Date

Qualifiers:
Date.Creation
Date.Design
Date.Beginning
Date.Completion
Date.Alteration
Date.Restoration
Description: Date or range of dates associated with the creation, design, production, presentation, performance, construction, or alteration, etc. of the work or image. Dates may be expressed as free text or numerical.
Data Values: formulated according to standards for data content (e.g., AACR, DC dates, etc.)

Creation - Date

Creation Date Time

The Creation DateTime field is the date the object was originally made.

Element: Type

Name: Resource Type Identifier - Type Definition: The nature or genre of the content of the resource. Comment: Type includes terms describing general categories, functions, genres, or aggregation levels for content. Recommended best practice is to select a value from a controlled vocabulary (e.g., the working draft list of Dublin Core Types [DCT1]). To describe the physical or digital manifestation of the resource, use the Format element.

Record Type

Qualifiers: None
Definition: Identifies the record as being either a Word record, for the physical or created object, or an Image record, for the visual surrogates of such objects.
Data Values (controlled): Work, Image

Type

Qualifiers: None
Definition: Identifies the specific type of Work or Image being described in the record.
Data Values (controlled): recommend AAT

Object/Work - Type

Related Visual Documentation - Image Type

 

Element: Format

Name: Format

Identifier: Format

Definition: The physical or digital manifestation of the resource.

Comment: Typically, Format may include the media - type or dimensions of the resource. Format may be used to determine the software, hardware, or other equipment needed to display or operate the resource. Examples of dimensions include size and duration. Recommended best practice is to select a value from a controlled vocabulary (e.g., the list of Internet Media Types [MIME] defining computer media formats).

Measurements

Qualifiers:
Measurements.Dimensions
Measurements.Format
Measurements.Resolution
Description: The size, shape, scale, dimensions, format, or storage configuration of the Work or Image. Dimensions may include such measurements as volume, weight, area, or running time. The unit used in the measurement must be specified.
Data Values: Formulated according to standards for data content (e.g., AACR, etc.)

Material

Qualifiers:
Material.Medium
Material.Support
Description: .The substance of which a Work or an Image is composed.
Data Values (controlled): AAT

Technique

Qualifiers: None
Description: The production or manufacturing processes, techniques, and methods incorporated in the fabrication or alteration of the work or image.
Data Values (controlled): AAT

Measurements - Dimensions

Measurements - Shape

Measurements - Format

Related Visual Documentation - Image Measurements

Materials and Techniques - Materials - Name, Materials and Techniques - Materials - Role

Materials and Techniques - Processes or Techniques - Name

 

Element: Identifier

Name: Resource Identifier

Identifier: Identifier

Definition: An unambiguous reference to the resource within a given context.

Comment: Recommended best practice is to identify the resource by means of a string or number conforming to a formal identification system. For example, formal identification systems include the Uniform Resource Identifier (URI) (including the Uniform Resource Locator (URL)), the Digital Object Identifier (DOI), and the International Standard Book Number (ISBN).

ID Number

Qualifiers:
ID Number.Current Repository
ID Number.Former Repository
ID Number.Current Accession
ID Number.Former Accession
Description: The unique identifiers assigned to a Work or an Image.
Data Values:

Current Location - Repository Numbers

Related Visual Documentation - Image Ownership - Owner's Number

Object Name

Lists the story slug associated with an object.

Trans Reference

The Trans Reference field lists a call letter/number combination associated with an object. It includes the originating sources call letters and number of offerings for a given day. For example: NY105.

Element: Source

Name: Source

Identifier: Source

Definition: A Reference to a resource from which the present resource is derived.

Comment: The present resource may be derived from the Source resource in whole or in part. Recommended best practice is to reference the resource by means of a string or number conforming to a formal identification system.

Source

Qualifiers: None
Description: A reference to the source of the information recorded about the Work or the Image. For a Work record, this may be a citation to the authority for the information provided. For an Image, it can be used to provide information about the supplying Agency, Vendor, or Individual; or,in the case of copy photography, a bibliographic citation or other description of the image source. In both cases, names, locations, and source identification numbers can be included.
Data Values:

Related Visual Documentation - Image - Source - Name

Related Visual Documentation - Image - Source

Source

Lists who is the original provider of a photo/graphic, such as AP, an AP member, pool photo provider, or handout photo provider.

Element: Language

Name: Language Identifier: Language Definition: A language of the intellectual content of the resource. Comment: Recommended best practice for the values of the Language element is defined by RFC 1766 [RFC1766] which includes a two-letter Language Code (taken from the ISO 639 standard [ISO639]), followed optionally, by a two-letter Country Code (taken from the ISO 3166 standard [ISO3166]). For example, 'en' for English, 'fr' for French, or 'en - uk' for English used in the United Kingdom.

     

Element: Relation

Name: Relation Identifier: Relation Definition: A reference to a related resource. Comment: Recommended best practice is to reference the resource by means of a string or number conforming to a formal identification system.

Relation

Qualifiers:
Relation.Identity
Relation.Type
Description: Terms or phrases describing the identity of the related work and the relationship between the Work being cataloged and the related work. Note: If the relationship is essential (i.e., when the described work includes the referenced works, either physically or logically within a larger or smaller context), use the Title.Larger Entity element.
Data Values:

Related Works - Relationship Type

Related Works - Identification

 

Element: Coverage

Name: Coverage

Identifier: Coverage

Definition: The extent or scope of the content of the resource.

Comment: Coverage will typically include a spatial location (a place name or geographic coordinates), temporal period (a period label, date, or date range), or jurisdiction (such as a named administrative entity). Recommended best practice is to select a value from a controlled vocabulary (e.g., the Thesaurus of Geographic Names [TGN]) and that, where appropriate, named places or time periods be used in preference to numeric identifiers such as sets of coordinates or date ranges.

Location

Qualifiers:
Location.Current Site
Location.Former Site
Location.Creation Site
Location.Discovery Site
Location.Current Repository
Location.Former Repository
Description: The geographic location or name of the repository, building, or site - specific work or other entity whose boundaries include the Work or Image.
Data Values (controlled): BHA index, AAAF (LC), Grove's Dictionary of Art Location Appendix

Culture

Qualifiers: None
Description: The name of the culture, people (ethnonym), or adjectival form of a country name from which a Work or Image originates or with which the Work or Image has been associated.
Data Values: recommend AAT, LCSH

Current Location - Repository Name, Current Location - Geographic Location

Context - Architectural - Building/Site, Context - Architectural - Building/Site - Place

Context - Archaeological - Excavation Place

Related Visual Documentation - Image Ownership - Owner's Name

Creation - Creator - Identity - Nationality/Culture/Race - Citizenship

Creation - Creator - Identity - Nationality/Culture/Race - Culture

City

Where the object was originally made. Do not use the transmission points city.

Country

Lists the three-letter country code where the object was originally made.

State

Lists the state where the photo/graphic was originally made. Use U.S. postal code abbreviations. For file photos do not use the transmission points state. See state abbreviations list.

Element: Rights

Name: Rights Management Identifier: Rights Definition: Information about rights held in and over the resource. Comment: Typically, a Rights element will contain a rights management statement for the resource, or reference a service providing such information. Rights information often encompasses Intellectual Property Rights (IPR), Copyright, and various Property Rights. If the Rights element is absent, no assumptions can be made about the status of these and other rights with respect to the resource.

Rights

Qualifiers: None
Description: Information about rights management; may include copyright and other intellectual property statements required for use.
Data Values:

Related Visual Documentation - Copyright Restrictions

Mark As Copyrighted

Copyright Notice

Image URL

     

Special Instructions

     

Urgency

High
2
3
4
Normal
6
7
Low

 

Document History: Version 0.92: 4/23/02 - (JC)

Open House

Last Updated: 5/16/07