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Page last updated at 10:48 GMT, Tuesday, 18 November 2008

Sports Personality voting & judging: Terms & conditions

The BBC Sports Personality of the Year will be named during a live awards show on Sunday 14 December (1900 GMT, BBC One).

Voting details and criteria are below.

SPORTS PERSONALITY OF THE YEAR - main award

Nomination process of contenders for final 10:

The nominations are provided by a panel of over 30 leading sporting experts from a selection of newspaper sports editors (national and regional) and magazines.

This process begins on Monday 3 November and ends on Friday 14 November. The sporting experts will be asked to name their 10 contenders in alphabetical order and not in any order of preference.

The shortlist of 10 contenders will be announced during 'The One Show' on Monday 1 December (BBC One, 1900 GMT) and will also appear on the BBC Sports Personality website.

In the event of a tie at the end of the nomination process, the Sports Personality production team will contact the Sports Personality former winners judging panel for their preferred 1-2-3 contenders in order. The panel consists of six former winners from a cross section of sports.

Three points will be awarded for first place, two points for second place, one point for third place. The tied contender with the most points will go through to the final shortlist of 10. In the unlikely event there is still a tie, the tied contender with the most first places from this second round of voting will go through to the final 10.

Vote on the night

The public only will decide the winner from the shortlist of 10 contenders during the live show with a phone vote. This will be overseen by an independent adjudicator.

A full list of the number of votes polled by each contender will be available on the BBC Sports Personality website after the show along with all terms and conditions.

Vote on the night - Terms and conditions

Voting for the main award will be from a shortlist of 10 contenders presented during the live show on BBC One on Sunday 14 December 2008 and voting will only be available by phone - the number to call for each contender will be revealed on the programme after 1900 GMT. There is no voting via the BBC Sport website or by text.

Each phone vote costs 15p from a BT landline. Calls from mobile phones and other networks will cost considerably more.*

Voting is restricted to UK residents calling from UK numbers.

Opening and closing times will be specified on the programme, but they are likely to open a few minutes into the programme and will close after 2030 GMT. The result will be announced before the end of the programme at 2100 GMT.

Please be sure you carefully dial only the number of the contender you wish to vote for.

You must obtain the bill payer's permission before voting.

Please do NOT call before the lines open, or after the lines have closed, as your vote will not be counted, but you may still be charged. The winner will be announced live on the programme, and the full list of votes received by each contender will be available on the BBC Sports Personality website.

The BBC reserves the right to disqualify votes if it has reasonable grounds to suspect that fraudulent, excessive or suspicious patterns of voting have occurred or if it considers there has been any attempt to rig the voting.

The BBC, its sub-contractors, subsidiaries and/or agencies cannot accept any responsibility whatsoever for any technical failure or malfunction or any other problem with any telephone network or line, system, server, provider or otherwise which may result in any vote being lost or not properly registered or recorded.

The BBC reserves the right to cancel or suspend voting at any time.

In the event of any such cancellation or suspension, a technical failure or any other malfunction with the phone vote, the BBC reserves the right to arrange for the winner to be decided by a contingency arrangement from the votes cast by former winners, sporting legends and leading figures from the sports industry attending the Director of Sport's reception at Sports Personality of the Year. This process will also be independently verified.

All voting will be overseen by an independent verification service.

* Guide to tariffs on premium rate 0901 numbers: BT landline 15p, O2 50ppc, Orange 50ppc, T-Mobile 75ppc, Vodafone 80ppc, 3 70ppc, Virgin Mobile 50ppc

ppc = pence per call

The tariff details provided are for indicative purposes only. Information provided by mobile network operators (19 November 2008). For up to date information it is always advisable to check direct with your network operator.

Definition of who is eligible

Voted for by the public live during the TV show, this prestigious award will be given to the sportsman or woman whose actions have most captured the public's imagination in 2008. Non-playing coaches or management are not eligible.

People are eligible to win Sports Personality of the Year if:- They are British or all of the following criteria apply:

- They play a significant amount of their sport in the UK

- Their core achievements that year were achieved in the UK, and not with a non-UK based team (in which case they would more likely qualify for the Overseas award)

- They are residents in the UK

OVERSEAS PERSONALITY OF THE YEAR
To the foreign sportsman or woman who has made the greatest impression in the world of sport this year.

(Includes all non-UK sportsmen and women who do not qualify for the Sports Personality of the Year award under its criteria.)

Our judging panel of over 30 Sporting experts from a selection of newspaper sports editors (national and regional) and magazines will decide the winner.

The panel will vote for their top two choices in order: 1st preference and 2nd preference. Two points will be awarded for first place, one point for second. The winner is the person with the most points. In the unlikely event of a tie, the contender with the most first places will then be named the winner. If in the extremely unlikely event that there is still a tie then the award will be shared.

The panel will receive a letter from the Director of Sport with a full explanation of the procedure. This letter is sent out on 3 November, and the panel is given until 14 November to make its decision.

The winner will be announced during the Sports Personality show, with full details on the BBC website.

COACH OF THE YEAR
To the coach who has made the biggest impact in British sport.

Our judging panel of over 30 sporting experts from a selection of newspaper sports editors (national and regional) and magazines will decide the winner.

The panel will vote for their top two choices in order: 1st preference and 2nd preference. Two points will be awarded for first place, one point for second. The winner is the person with the most points. In the unlikely event of a tie, the contender with the most first places will then be named the winner. If in the extremely unlikely event that there is still a tie then the award will be shared.

The panel will receive a letter from the Director of Sport with a full explanation of the procedure. This letter is sent out on 3 November, and the panel is given until 14 November to make its decision.

The winner will be announced during the Sports Personality show, with full details on the BBC website.

TEAM OF THE YEAR
To the (British only) team that has achieved the most notable performance in British sport.

The judging process is as per Coach of the Year.

The winner will be announced during the Sports Personality show, with details on the BBC website.

YOUNG SPORTS PERSONALITY OF THE YEAR
This will be awarded to the outstanding young sportsperson aged 16 or under on 1 January 2008, selected from nominations made to the BBC and by sports governing bodies via the Youth Sport Trust.

People are eligible to win the award if they are the right age and they are British or all three of the following criteria:

- They play a significant amount of their sport in the UK

- Their core achievements that year were achieved in the UK, and not with a national team (in which case they would more likely qualify for the Overseas award)

- They are residents in the UK

Judging Panel

BBC Sport's John Inverdale chaired a panel that included fellow BBC Sport presenter Jake Humphrey, two representatives from Youth Sport Trust, two former Young Sports Personality of the Year winners, Harry Aikines-Aryeetey and Kate Haywood and a representative from Sports Personality of the Year, CBBC and BBC Switch.

The panel met to decide the top 10 contenders from the list of nominations collected by the Youth Sport Trust and the BBC.

The panel will reconvene on 24 November to select the top three and the winner from the top 10 list. They will select the winner by secret ballot. The final vote will be independently verified.

The top three will be invited to the live event and the other seven contenders will be notified out of courtesy that they have not made the final shortlist.

The winner will be announced live on the Sports Personality of the Year show and the website on Sunday 14 December 2008.

HELEN ROLLASON AWARD
A special BBC award for outstanding achievement in the face of adversity.

There is no vote. This is a BBC gift to choose the winner who is selected by BBC Sport.

Winner will be announced on the night and the website.

LIFETIME ACHIEVEMENT AWARD

The Lifetime Achievement award honours someone who has made a major impact on the world of sport during their lifetime.

There is no vote. This is a BBC gift to choose this winner who is selected by BBC Sport.

SPORTS UNSUNG HERO AWARD supported by Robinsons
To the individual who has given their time and talents for free to enable others to participate in sport. Fifteen winners from around the UK competed for the overall award.

All nominations must come from the public.

No nominations by companies or organisations will be accepted.

The closing date for nominations is Friday 31 October, 2008.

Nominees cannot nominate themselves - or be nominated by an immediate member of their family.

Nominees must be 16 years or over on 1 January, 2008.

Nominees must actively help others participate in sport at any level.

They must do so on a voluntary basis - without any financial reward.

It cannot be part of their job - it cannot take place within their normal workplace or facilities.

They must not be a participant in the sporting group they are helping.

The Sports Unsung Hero must be a single person.

They cannot have won any previous BBC Sports Unsung Hero Award.

Voting

The public completed a nomination form. A judging panel, which included former winner Margaret Simons, Unsung Hero ambassador and Olympic boxing champion James DeGale , a representative from the BBC's Nations and Regions, the editor of BBC Sports Personality of the Year and Steve Ashton of the Regional Audience Council, decided the winner from the 15 winners from the Nations and Regions.

The BBC reserves the right to disqualify a nominee or withhold an award if it considers, at its absolute discretion, that to proceed with that nominee or award risks bringing the BBC into disrepute.

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