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Sending and Retrieval Tools for Microsoft Outlook

 

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The following pages are a collection of mail utilities for Microsoft Outlook that don't fit any of the categories listed under More Information. There is a separate page for each type of utility and those who don't fit within the four main types of utilities are under Mail Tools for Outlook. If you are still using the older exchange clients or Windows Messaging, available tools are listed at Mail Tools for Exchange Client and Windows Messaging.

  • Sending and Retrieval Tools for Outlook
  • Mass Mail Tools for Outlook
  • Compose Tools for Outlook
  • Duplicate Remover Tools for Outlook
  • Mail Tools for Outlook
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     Mass Mail | Compose Tools | Duplicate CheckersOther Tools | More Information

    Tools

    3StepShare   3StepShare is designed to facilitate the sharing of Outlook folders (calendar, contact, task and email) without the need for Exchange, server computers, monthly hosting fees, or a computer specialist to install and keep it running. See for yourself just how easy 3StepShare makes sharing Outlook calendars, contacts, tasks, and email with your colleagues and friends. Trial version available.
    Attach2Link   Attach2Link replaces large attachments with a "blind-link" in the message and stores the original file on a website through an FTP transfer or Web-http transfer. Slimmed down messages can be sent without fear of rejection and local storage space is dramatically reduced as attachments are replaced by a link to a file remotely stored.
    Auto Reply Manager   Auto Reply Manager allows you to define and send auto email replies from your desktop, notifying your contacts that you are away, confirming incoming email messages, automatically forwarding emails or simply sending custom email templates. Works with Outlook 2000 to Outlook 2007.
    AutoBCC   Use AutoBCC to automatically send a blind-copy of all your outgoing messages to another address, for monitoring team communications with customers or just to improve workflow. Free.
    CDBOutlookCorporate Tools Plugin   Offers “Reply As Folder” functionality with option to force the use of the From address when replying as folder (controlled centrally). Sent items can be filed in a sent items sub folder. Appends Company Signature based on sender domain Suffix. By default, it blocks external mail sending except From group folders. Has centralized application management and error logging. Trial version available.
    ClockMan95   Comprehensive automation and scheduling program that can download and send Outlook or Exchange/Windows Messaging mail and clear junk mail from an Internet mailbox.
    Email Exchanger   Email Exchanger is a utility for automatic scheduled retrieval of messages for all the services in your Outlook, Exchange or Windows Messaging profile. Outlook/Exchange does not need to be running.
    Email Responder   Microsoft Outlook add-on automatically creates and sends e-mail auto-reply from your custom templates in response to incoming e-mails, based on your Status (Away, Out of Office, Vacation, custom Status or Calendar and MSN Messenger Free/Busy time) even if you are away from your computer. It allows you to respond to email from selected Contacts or Distribution lists and not to answer the unwanted messages. Version available for Microsoft Outlook 2000/2002/2003/2007. Version 2.02
    Email Scheduler   Schedule messages to be sent at specific date/times or intervals by setting up a task for each message. Sold as part of the MAPILab Toolbox, v3.
    Follow Up Reminder   Adds a "Send with Follow Up" button that sends the message and sets up reminders to help you keep track of whether recipients have responded to the message. Reminders are automatically cancelled when the recipients reply. Discount Code, enter during checkout: WD9BHK53
    Mail Catcher   Works with the Windows 2000 SMTP service to redirect all misaddressed incoming mail messages to one domain-specific mailbox, without generating a non-delivery report to the sender. For Exchange 5.5 or 2000.
    MailMover   When you forward, or reply to an email from shared Exchange account the sent mail ends up in the users personal Sent Items folder. MailMover automatically searches for the correct mailbox and places the reply, forward or new mail that was sent on behalf of that mailbox into it’s Sent Items folder instead of in the users personal Sent Items folder. Outlook 2007.
    Missing Attachment PowerToy   The Missing Attachment PowerToy detects when an outbound e-mail message contains words which you typically use when including attachments and offers you the opportunity to revise the e-mail before Outlook sends it on its way. Free. Outlook 2007 only.
    OutDisk for Outlook   OutDisk for Outlook automatically uploads files to your FTP server, with no user knowledge of FTP required. OutDisk insulates users from the complexities of FTP. Once setup, the user selects files in a manner that's very similar to using OutDisk's paperclip to attach files to an email. Multiple users can share one FTP account. Each user can have a unique "working" directory. OutDisk will create a unique subdirectory for each email beneath the working directory. This adds security: by not co-mingling files, the recipient can only access the files that they are intended to access.
    Outlook Automator   Tool for scheduling Outlook 98 sessions to connect to the Internet, download mail, then close Outlook.
    POP before SMTP Proxy   Small program to handle mail servers that require you to connect to your POP account before you can send mail with your SMTP account. Suitable for Outlook 97, 98 or 2000. Not needed with Outlook 2002.
    Redirect for Outlook   Redirect individual messages (resend with original headers so the reply goes back to the original sender) instead of forwarding them. Outlook 2000 and 2002 only.
    Schedule Recurring Email
     
    Send messages at regular intervals, similar to the scheduling for recurring appointments. Send an attachment or even the contents of an entire folder. Triggers Outlook security prompts only when creating the messages, not when sending them. For Outlook 2000 and 2002. Discount Code, enter during checkout: WD9BHK53
    SendLater   Send messages at the date/time of your choice either once or recurring. Can transmit the latest version of a file. Outlook needs to be running when the time for sending the message arrives. Outlook 2000 or later.
    SendShield   SendShield is a metadata scrubber for Microsoft Outlook.Simple automatic background scanning of documents for hidden metadata. Clean or convert to PDF directly from within Outlook.
    SentRoute   Free Outlook 2000 COM add-in to file each sent message in a folder corresponding to the sending account in Internet Mail Only mode. Separate commercial version for Outlook 2000 Corporate/Workgroup mode and Outlook 2002 also available.
    SilentMail for Outlook   SilentMail for Outlook monitors outgoing emails and sends a blind carbon copy (BCC) of every email to a specified address. SilentMail for Outlook does this by copying the message from the Outbox mail folder, making the monitoring process invisible for the user. Supports all versions of Outlook. Does not require Exchange server.

     

    Add-ins that do bulk mail with Outlook may be unusable unless they have been rewritten to accommodate the "object model guard" in the Outlook E-mail Security Update. One possible workaround is the free Express ClickYes utility, which "clicks" the Yes buttons on the Outlook security prompts automatically. Note, however, that while Express ClickYes is active, a virus could also gain access to addresses and send messages.

    Also see:

  • Mail Merge to E-mail with Attachments -- Use Word VBA to create a mail merge with attachments. Includes code sample written by Word MVP Doug Robbins.
  • Contact Management Tools -- Some of these tools can do bulk mailings, with attached files.
  • Exchange Server Mailing Lists
  • Using Microsoft Excel To Do a Bulk Mailing in Microsoft Outlook -- sample code
  • Bulk Reply Form -- Sample Outlook form to generate a single reply to all messages in a folder
  • Back to Top

     

    More Information

  • Content Control Tools
  • Compression Tools
  • Decoder Tools
  • Distribution List Tools
  • Fax Tools -- includes tools for scanning documents into Outlook items
  • Junk Mail Tools
  • Mailing List Tools
  • Notification Tools
  • Security Tools -- Some of these also provide message tracking.
  • Signature Tools -- including random quotes

  • Microsoft Outlook Message Form Samples -- more sample message forms 
  • CNET Downloads -- Many additional sources for Outlook stationery and mail notification utilities, among other things
  • OL2000: How to Broadcast Mail Using Outlook
  • EMail Checkers for Windows NT - Workstation
  • Troubleshooter Mass-Mailing Overhead
  • Updated Apr 10 2009

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