Code of Ethics for Postage Stamps Security
Printers
Printable version of the document
including enclosures in Word and PDF format
Do not hesitate to contact us for any further information (securityprinters@intergraf.eu;
tel: +32 2 230 86 46; fax: +32 2 231 14 64).
The principle of admitting the postage stamp security printers as a
new constituent partner of the WADP, the World Association for
the Development of Philately, an Industry Group within the Universal
Postal Union (UPU) was endorsed by the WADP General Assembly
of Salamanca of November 2002. Postage stamp security
printers play an important role in the stamp production chain. Their
co-operation with the WADP is therefore both valuable and
desirable. As stamp security printers are normally eligible to be the
members of the organisation Intergraf (International
Confederation for Printing and Allied Industries), it is
Intergraf which becomes the new WADP member. Consequently,
the WADP General Assembly of Lisbon (26 September 2003) welcomed
Intergraf as a new constituent partner of the WADP through
the signature of a Memorandum of Understanding with the Universal Postal
Union.
The WADP Assembly of Salamanca also recommended that a CODE
of ETHICS for POSTAGE STAMP SECURITY PRINTERS be established.
Indeed, due to the high number of illegal and abusive issues of postage
stamps being printed, distributed and sold by stamp dealers and printers
of an unreliable and doubtful reputation, the philatelic industry has
recognised that such a CODE of ETHICS for POSTAGE STAMP SECURITY
PRINTERS is required.
The postage stamp security printers world-wide who want to be
recognised as such will be required to agree to this CODE of ETHICS
for POSTAGE STAMP SECURITY PRINTERS.
The Universal Postal Union and the WADP Secretariat will make
the list of signatories of the CODE of ETHICS for POSTAGE STAMP
SECURITY PRINTERS known to all the Postal Administrations, members
of the UPU, which will be tendering the printing of their Postage
Stamps.
Intergraf shall investigate, with the support of the
WADP, the eligibility of the companies as well as of the managers
who are willing to sign the "CODE of ETHICS for POSTAGE STAMP
SECURITY PRINTERS".
All the signatories of the "CODE of ETHICS for POSTAGE STAMP
SECURITY PRINTERS" commit, within a period of six months after the
signing of this CODE, to apply for certification as a Security Printer
implementing a Secure Management System following the
requirements of the CWA 14641:2006.
It will be recommended to all Postal Administrations of the member
countries of the UPU, which will have contracted out the printing
of their Postage Stamps to a third person or a company, that they
stipulate in that contract that the stamps will be printed by a postage
stamp security printer which will have registered with Intergraf
and that they be informed at all times of all the processes
undertaken.
Procedure
In order to be a signatory of the "Code of Ethics for the Postage
Stamps Security Printers", you need to send this document signed on each
page by an authorised representative of your company to:
INTERGRAF – International Confederation
for Printing and Allied Industries a.i.s.b.l.
Place E. Flagey 7, bte 8
BE –1050 Brussels
On receipt of the signed document , Intergraf will
- Submit your application to a screening committee composed of
representatives of Intergraf and UPU, who will decide on the
acceptance of your application and
- Invoice you an administrative fee of € 100.
On receipt of the € 100 administrative fee and of the positive
result of the screening, Intergraf will publish the details of
your company on its website on the page dedicated to the signatories of
"Code of Ethics for the Postage Stamps Security Printers".
Your company will remain on this website for a period a 6 months
during which you will have to apply for the CWA 14641:2006. If
you fail to do so, your company will be removed from this website until
the application has reached Intergraf.
After your application for the CWA 14641:2006 you will have 6
months to obtain the certification. During this period your company will
stay advertised on the dedicated page of the website. If your company is
not certified against the CWA 14641:2006 after a period of one
year starting with the date of the first publication as a signatory of
the "Code of Ethics for the Postage Stamps Security Printers", it
will be removed from the website.
As long as your company remains certified against the CWA
14641:2006 and as long as it is not acting against the rules of the
"Code of Ethics for the Postage Stamps Security Printers", it
will remain advertised on the dedicated page of the Intergraf
website.
BASIC INFORMATION TO BE PROVIDED BY THE OFFICIAL
UPU POSTAL AUTHORITY PROCEEDING TO GIVE A
PRINTING ORDER TO ANY POSTAGE STAMP SECURITY PRINTER.
In order to avoid any misunderstanding after the contract will have
been awarded to a postage stamp security printer who will have
registered with Intergraf; it is recommended that the POSTAL
AUTHORITIES ensure that the following points are clearly spelled out in
this contract:
- The exact description, denomination and value of each stamp of the
issue concerned.
- The date of issue of each stamp.
- The quantity of each stamp per face value to be printed in total and
delivered to the postal administration.
- The procedures to be followed for the return and destruction of all
materials and waste materials used for the preparation and printing of
the said stamps.
- The delivery address.
- The fact that the stamps will be registered by the UPU.
ACCEPTANCE OF THE PRINTING ORDER BY THE POSTAGE
STAMP SECURITY PRINTER.
The postage stamp security printers known as such and registered with
Intergraf can only accept orders to print Postage Stamps when the
following conditions are fulfilled:
- Printing order or tender documents issued by any POSTAL AUTHORITY
of a UPU member country, registered as such by
UPU.
- The registered Postage Stamp Security Printer can proceed
immediately.
- In the event that the registered Postage Stamp Security Printer
receives a printing order or tender documents issued by a third person
or organisation not belonging to an official POSTAL AUTHORITY
Some POSTAL AUTHORITIES may be dealing with contractors or
AGENTS who have been mandated to ensure the printing and delivery of
the postage stamps on behalf of the Postal Authorities.
In this case, the printer shall only accept the printing order when
the contractor or the AGENT can submit the following documents to
accompany the order form:
- A document issued by the official POSTAL AUTHORITY of a UPU member
country, stating Mr., Mrs X or Company X has been mandated to ensure the
printing and supply of postage stamps to that POSTAL AUTHORITY. In that
same document it shall be specified exactly for which stamps and issues,
for which quantity of stamps to be printed and during which time frame
the POSTAL AUTHORITY has mandated Mr. X, Mrs. X or Company X to
represent its interests.
- The same document or a separate document shall mention all the
details stipulated in the basic information to be provided by the POSTAL
AUTHORITY. Those separate documents can be consecutive order forms if
the first document 2.1 concludes a cooperation for a specified
term.
FULFILLMENT OF THE PRINTING JOB
>
All printers wanting to be registered as a POSTAGE STAMP SECURITY
PRINTER with Intergraf have to apply for this status and provide the
following Information to Intergraf:
NAME OF THE POSTAGE STAMP SECURITY PRINTING COMPANY:
……………………………………………………………………………………………………
FULL ADRESS:
……………………………………………………………………………………........................
Tel and fax:
.........................................................................................................................................................
E-mail:
............................................................................................................................................
Web-site:
.......................................................................................................................................
CONTACT PERSON AND POSITION IN THE COMPANY:
……………………………………………………………………………………………………...
Tel. fax and e-mail:
..............................................................................................................................................
Information to be supplied:
If the POSTAGE STAMP SECURITY PRINTER has implemented a
Security Management System awarded by the national
printers’ organisation of his country, he has to provide a copy of
the certificate.
If the POSTAGE STAMP SECURITY PRINTER has no SECURITY
MANAGEMENT SYSTEM awarded by the national printer’s
organisation of his country he has to declare which measures the company
has implemented to prevent thefts, misuse and counterfeit. References
have to be provided.
With the delivery of the printed Postage stamps, the
Postage Stamp Security Printer has to submit an official report to the
POSTAL AUTHORTY, in addition to the agent, about the fulfilment of the
order.
This report has to be signed by two persons, the
printing works manager and the accounting manager of the printing
department. (Enclosure 1)
An official report about the waste destruction shall be
submitted directly to the POSTAL AUTHORITY. This report shall be signed
by the same persons who will have signed the previous official report
about the fulfilment accompanied by the signature of an internal or
external auditor identified as such on the official report. (Enclosure
2).
Both reports are to be sent to the POSTAL AUTHORITY and
to the AGENT if applicable.
Declaration to be signed:
We declare that our company will apply for a Secure
Management System following the requirements of CWA 14641:2006 in order
to be recognised as a Certified Postage Stamp Security Printer.
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