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Procedures 359 : Authorized Child Care Payments

• Section 359.10 PURPOSE
• Section 359.20 DEFINITIONS
• Section 359.30 INTRODUCTION
• Section 359.39 SUBSTITUTE CARE SERVICES - Introduction
• Section 359.40 Payments for Foster Family and Relative Home Care
• Section 359.41 Payments for Residential Care
• Section 359.42 Payment for Adoption Assistance - Subsidized Adoptive Homes
• Section 359.44 Payments for Subsidized Guardianship / Kinship Guardianship Assistance Program (KinGap)
• Section 359.45 Payments for Foster Care Support Services
• Section 359.50 Payments for After Care Services
• Section 359.51 Payments for Family Habilitation Services
• Section 359.52 Payments for Counseling and Psychological Assessments
• Section 359.53 Payments for Camping for Children - Non-Wards
• Section 359.54 Payments for Day Care Services
• Section 359.55 Payments for Home Studies
• Section 359.56 Payments for Family First Services
• Section 359.57 Payment for Norman Services
• Section 359.58 Payments for Interpreter Services and Auxiliary Aids
• Section 359.60 Payments for Supervised Independent/Transitional Living
• Section 359.61 Payments for Refugee Assistance
• Section 359.62 Payments for Employment Incentive Program
• Section 359.63 Payment for Youth in College / Vocational Training Program
• Section 359.64 Payment for Department Scholarships
• Section 359.65 Payment for Transitional Living Program Support Services (TLP)
• Section 359.70 Payments for Children's Clothing
• Section 359.71 Payments for Financial Assistance to Foster Parents
• Section 359.72 Allowance for Children in Facilities for which the Department does not make Board Payments
• Section 359.73 Payments for Camping Expenses for Wards in Substitute Care
• Section 359.74 Payments for Children's Cultural Enrichment
• Section 359.75 Payments for Children's Education Expenses
• Section 359.76 Payments for Travel Expenses
• Section 359.77 Payments for Certificates
• Section 359.80 Payments for Unmarried Parents
• Section 359.90 Payments for Medical Care
• Section 359.100 Overpayments and Repayments
• APPENDIX A, PAYMENT RATES
• APPENDIX B FORMS USED WITH PROCEDURES 359
• APPENDIX C EXCEPTIONAL PAYMENTS
• APPENDIX D DAY CARE EXEMPTION IN ATTENDANCE POLICY
• APPENDIX E EMPLOYMENT-RELATED DAY CARE FOR FOSTER PARENTS
• APPENDIX F -TYPE SERVICE CODES
• APPENDIX G EMPLOYMENT - RELATED DAY CARE FOR ADOPTIVE FAMILIES AND SUBSIDIZED GUARDIANS WITH CHILDREN UNDER THREE YEARS OF AGE
• P359.Appendix H: MEDICAID COMMUNITY MENTAL HEALTH SERVICES PROGRAM

CHILDREN'S PERSONAL AND PHYSICAL MAINTENANCE (CPPM)

Section 359.70 Payments for Children's Clothing

a) Initial Placement Clothing/Personal Hygiene Expenses

a) Initial Placement Clothing/Personal Hygiene Expenses

Type Service Code		Document
1201	Initial Placement Clothing/Personal Hygiene Expenses	CFS 932
	See Appendix A(IV) for amounts	CFS 1042

Instructions: Initial placement clothing is a one-time only expense to be authorized for a child in his first out-of-home placement at the time the case is opened or within six months of the time the case is opened. Purchase of such clothing is not intended to completely outfit the child since the monthly payment rate provides for replacement clothing.

Caretakers for Department supervised cases will be issued CFS 932s and are allowed to take advantage of both sales and seasonal needs; however, regions must make sure, if several purchase authorizations are used, that the total expenditure does not exceed the maximum allowable.

Initial personal hygiene items may also be authorized for a child in his first out-of-home placement at the time the case is opened. Purchase of such items is intended to assist a child in his personal hygiene needs and can include but is not limited to such items as a toothbrush, toothpaste, hairbrush/comb/pick, deodorant, feminine hygiene items. These purchases may also cover personal items for infants such as bottles, baby powder, baby oil, disposable diapers, etc. Cosmetics, perfume, jewelry, hairdryers, etc., are not allowable.

Purchase of Service foster care agencies are responsible for assessing the clothing/personal hygiene needs of the child and making the initial purchase. The POS agency must submit a monthly CFS 1042, Billing Summary, itemizing by the child's name and case ID, the costs incurred, with receipts attached to support the costs, to The Department of Children and Family , The Central Office Client Payment Unit, 406 E. Monroe, Station #438, Springfield, IL 62701.

b) Replacement Clothing/Personal Hygiene Expenses

Type Service Code		Document
1202	Replacement Clothing	CFS 932 or CFS 1042
1205	Unmarried Mothers Clothing - Wards	CFS 932 or CFS 1042

Instructions: Replacement clothing costs, other than those included in the child's living arrangement cost, for which the Department is responsible are those due to destruction of clothing by fire, flood, or the child's willful destruction; because of unsuitability of clothing due to health or medical reasons such as extraordinary weight gains or losses, excessive growth, or damage done to clothing to accommodate casts or braces; when special items are required as a result of residential placement or when a youth enters an independent living program, such as YTP or YCP. Replacement clothing may also be purchased for wards who have been returned home for an extended period of time and returned to placement. Wards who are in a DOC or detention facility may be issued a clothing voucher at the time of discharge from the facility. See Appendix A(IV) for amounts. Unmarried mothers may be issued a clothing voucher for maternity clothes. See Appendix A(IV) for amounts. In all cases, the reason for replacement clothing must be noted on the purchase authorization. The approval of the Regional Administrator or designee is needed for replacement clothing.

When a child or youth is placed in an emergency shelter or a youth stabilization program, necessary replacement clothing may be purchased at the discretion of the facility or program. Appropriate items may be reimbursed up to the maximum amount allowed by age (see Appendix A, Section IV).

Aside from the above situations, replacement clothing is the responsibility of the foster home, the private agency, or the residential facility. If the child's wardrobe does not appear to be adequate, the child's worker shall inform the caregiver of this fact in writing. The worker shall also advise the caregiver that if he or she fails to replenish the child's wardrobe within 30 days, the Department will replace the clothing and the amount of the purchase authorization will be deducted from the future payments to the foster parent, the private agency or the residential facility.

To ensure that this process is observed, the purchase authorization should clearly spell out that this is replacement clothing, which should be deducted from a particular caretaker's payment. The name of the child and the caretaker should be noted. This purchase authorization should be scheduled separately or flagged by means of a cover memo directed to the attention of the Central Office Client Payment Unit, 406 E. Monroe, Station #438, Springfield, IL 62701. Upon receipt of this flagged voucher, the Board Unit will process a credit to be taken against the future payment to the caretaker in question in the amount of the clothing purchase authorization.

The maximum amount allowed for replacement clothing is the same as the amount allowed for initial placement clothing. See Appendix A (IV).