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Procedures 359 : Authorized Child Care Payments


      APPENDIX A, PAYMENT RATES

          Effective October 1, 2008

      I. Substitute Care Rates - Procedures 359.40

      a) Relative Unlicensed Home Care

      Foster Care - Standard of Need Monthly Rate

      Type Service Codes: 3640, 6106, 6140, 2640

      Size of Assist. Unit

      (# of wards in the home)

      Group I - Counties

      Group II – Counties

      Group III - Counties

      Boone, Champaign, Cook, DeKalb, DuPage, Kane, Kankakee, Kendall, Lake, McHenry, Ogle, Whiteside, Winnebago, Woodford

      Adams, Bureau, Carroll, Clinton, Coles, DeWitt, Douglas, Effingham, Ford, Fulton, Grundy, Henry, Iroquois, Jackson, JoDaviess, Knox, LaSalle, Lee, Livingston, Logan, Macon, Macoupin, Madison, McDonough, McLean, Mercer, Monroe, Morgan, Moultrie, Peoria, Piatt, Putnam, Rock Island, Sangamon, Stephenson, St. Clair, Tazewell, Vermilion, Wabash, Warren, Will

      Out of State

      Alexander, Bond, Brown, Calhoun, Cass, Christian, Clark, Clay, Crawford, Cumberland, Hardin, Henderson, Menard, Edgar, Edwards, Fayette, Franklin, Gallatin, Greene, Hamilton, Hancock, Jasper, Jefferson, Jersey, Johnson, Lawrence, Massac, Marion, Marshal, Mason, Schuyler, Montgomery, Perry, Pike, Pope, Pulaski, Randolph, Richland, Saline, Scott, Shelby, Stark, Union, Washington, Wayne, White, Williamson,

      1

      $ 310.00

      $ 295.00

      $ 286.00

      2

      $ 612.00

      $ 590.00

      $ 572.00

      3

      $ 756.00

      $ 735.00

      $ 723.00

      4

      $ 972.00

      $ 948.00

      $ 916.00

      5

      $ 1155.00

      $ 1120.00

      $ 1090.00

      6

      $ 1236.00

      $ 1212.00

      $ 1182.00

      7

      $ 1330.00

      $ 1288.00

      $ 1253.00

      8

      $ 1424.00

      $ 1392.00

      $ 1352.00

      9

      $ 1530.00

      $ 1494.00

      $ 1458.00

      10

      $ 1640.00

      $ 1610.00

      $ 1530.00

          Unlicensed caregivers are paid directly by the Department even if caregiver is supervised by a Purchase of Service Agency.

      b) Licensed Foster Family and Relative Home Care

        (Effective October 1, 2008)

      Licensed Department and Private Agency Maintenance Rates

      Licensed Homes (Relative & Traditional Home Care)

      Service Codes: 2902, 2940, 4102, 4140, 9101, 9102, 9106, 9140

      Age of Child

      Board

      Clothing

      Allowance

      Total Rate/month

      0 – 11 mo.

      $ 335.00

      $ 37.00

      $ 12.00*

      $ 384.00

      1 – 4 years

      $ 337.00

      $ 42.00

      $ 13.00*

      $ 392.00

      5 – 8 years

      $ 329.00

      $ 56.00

      $ 14.00

      $409.00

      9 – 11 years

      $ 346.00

      $ 65.00

      $ 24.00

      $ 435.00

      12 and over

      $ 354.00

      $ 74.00

      $ 43.00

      $ 471.00

          * Personal Allowance for children age 4 years and under is to be used by foster parents for incidentals (toys, rattles, etc.), which become the property of the child.

          Licensed caregivers with Purchase of Service Agencies (POS) are paid by the POS agency.

      Social Services Administrative Rates - Private Agency Foster Home Performance Contracts (PCC, PCS, PCD)

      Private Agency Foster Home Rate

      Performance Contracts (PCC, PCS, PCD)

      Service Codes:

      PCC: 2102, 2140, 2902, 2940

      PCS: 0102, 0140, 4102, 4140

      PCD: 0102, 0140, 9102, 9140

      Age of Child

      Maintenance Rate/month

      PCC Soc.Serv. Administration (2198)

      PCS Soc.Serv. Administration

      (6188)

      PCD Soc.Serv. Administration

      (6191)

      0 – 11 mo.

      $ 384.00

      $ 724.10**

      $ 516.78**

      $ 724.10**

      1 – 4 years

      $ 392.00

      $ 724.10**

      $ 516.78**

      $ 724.10**

      5 – 8 years

      $409.00

      $ 724.10**

      $ 516.78**

      $ 724.10**

      9 – 11 years

      $ 435.00

      $ 724.10**

      $ 516.78**

      $ 724.10**

      12 and over

      $ 471.00

      $ 724.10**

      $ 516.78**

      $ 724.10**

          Licensed caregivers with Purchase of Service Agencies (POS) are paid by the POS agency.

          **Includes $19.79 per month for non-recurring incidentals for the following child expenses but not limited to:

          1. Replacement clothing not covered by the monthly clothing allowance

        2. Camp expenses

        3. Lessons in recreation or artistic endeavors

        4. Music instrument purchase or rental

          5. Membership fees and equipment for Boy Scouts, Girl Scouts, 4-H, YMCA, YWCA,

        6. School supplies

        7. Gym shoes and equipment

        8. Graduating expenses

        9. School trips

        10. Tutoring

        11. Summer school fees

        12. Travel unrelated to placement

        13. Medical expenses not covered by the Healthy Kids Program

        14. Interpreter/Translation Expenses

      Performance Contract for Reunification Services / Aftercare

      Name of Service

      Rate Amount

      Service Codes

      Reunification Services

      Case Management

      $ 638.98 per child per month

      3033

          The Department agrees to pay, upon request by the private agency and approval of the Department, for the following items:

            1) Urine drops for parents/children through DCFS/OASA funded contractors that meet DCFS practice standards on when and to what extent urine drops should be utilized in the service planning and service provision process.

            2) Out of state transportation when approved in advance and consistent with Department Rule 359 and in-state transportation over 50 miles one way from the Cook County border for Cook County cases only.

            3) $36.90 per hour for ongoing and extraordinary services for children at home as defined in section IV.D. of the Cook County Relative Foster Care Performance Contract.

            4) $124.03 per assessment for existing cases where the Department requests that a special assessment be conducted due to lack of information contained in the file/casework record.

      Intensive Service Foster Care (Children no longer placed effective July 1, 2001)

      Intensive Service Foster Care

      Service Codes: 0103, 0122, 0117, 9103, 9903

      Age of Child

      Rates/month

      0 – 11 mo.

      $ 563.00

      1 – 4 years

      $ 574.00

      5 – 8 years

      $ 593.00

      9 – 11 years

      $ 618.00

      12 and over

      $ 654.00

      Emergency Homes

      Flat Rate Department Emergency Homes Service Codes: 0104, 0123, 9104, 9904

       

      Rates per day - for a maximum of 30 days

      $ 23.89

      This rate does not include clothing and personal allowance.

      Special Service Fee

      Special Service Fee Name

      Maximum

      Per Month

      Service Codes

      Reason

      Code

      Reason Name

      Child Behavior Problems

      $ 100.00

      0113

      01

      Child Behavior Problems

      Child Physical Problems

      $ 100.00

      0113

      02

      Child Physical Problems

      Unusual Transportation

      $ 100.00

      0113

      03

      Unusual Transportation

      Ward and Infants

      $ 149.00

      0129

      05

      Ward with Infant – Pay FP

      Ward Infant/Central Office

      $ 107.00

      0138

      11

      Ward with Infant – Pay Ward

      Sibling Visitation Fee

      $ 100.00

      0146

      07

      Unsuprv Overnight Sib Vis

      Supervision of Sibling Visits

      (Four hours maximum)

      $ 25.00/hr

      0176

      15

      Supervised Day Sib Vis

      Transportation to/from Sibling Visits

      $ 50.00

      0165

      16

      Sibling Transportation

      Adoption Assistance

      (before-11/28/95 only)

      $ 100.00

      0307

      04

      Other

      Specialized Foster care Rate Adjustment (Central Office Use Only)

      Na

      0200

      14

      Specialized Foster care Rate Adjustment

      SSI Special Needs Allowance

      (Central Office Use Only)

      Na

      0019

      19

      SSI Special Needs Allowance

      Monitoring Phone Line

      $ 50.00

      0020

      20

      Probation Monitoring Line

      Deaf Foster Care

      Deaf Foster Care Service Codes: 0105

      Age of Child

      Rates/month*

      (Based on a 5-day school week)

      0 – 11 mo.

      $ 120.00

      1 – 4 years

      $ 120.00

      5 – 8 years

      $ 120.00

      9 – 11 years

      $ 120.00

      12 and over

      $ 120.00

          * An additional $25 is allowed if full time foster care is provided for a Maximum of $ 145

      Home Studies (Client Assessment)

      Name of Service

      Rate or Maximum Amount

      Service Codes

      Case Assessment Fee

      $124.03

      0127, 2127

      c) Adoption Assistance and Subsidized Guardianship

        Adoption / Subsidized Guardianship Assistance Monthly Subsidy Rates

        (For adoptions / guardianships finalized prior to July 1, 2006)

      Age of Child

      Service Code: 0193, 0194, 0331, 0332, 0339

        Rates/month

        Service Code: 0333, 0334, 0150

        Rates/month

        0 – 11 mo.

        $ 360.80

        $ 546.33

        1 – 4 years

        $ 369.01

        $ 557.60

        5 – 8 years

        $ 384.38

        $ 576.05

        9 – 11 years

        $ 410.00

        $ 599.63

        12 and over

        $ 444.85

        $ 634.48

          Adoption / Subsidized Guardianship Assistance Monthly Subsidy Rates

          (For adoptions / guardianships finalized on or after July 1, 2006 and prior to October 1, 2008)

        Age of Child

        Service Code: 0373, 0374, 0346, 0347

          Rates/month

          0 – 11 mo.

          $ 372.00

          1 – 4 years

          $ 380.00

          5 – 8 years

          $ 396.00

          9 – 11 years

          $ 422.00

          12 and over

          $ 458.00

          Adoption / Subsidized Guardianship Assistance / KinGapMonthly Subsidy Rates

          (For adoptions / guardianships finalized on or after October 1, 2008; and KinGap, services codes 0378 and 0379 guardianships finalized on or after 11/1/2009)

        Age of Child

        Service Code: 0317, 0318, 0376, 0377; 0378, 0379

          Rates/month

          0 – 11 mo.

          $ 384.00

          1 – 4 years

          $ 392.00

          5 – 8 years

          $ 409.00

          9 – 11 years

          $ 435.00

          12 and over

          $ 471.00

      II. Family Preservation and Auxiliary Services – Procedures 359.50

      a) After Care

      Name of Service

      Rate or Maximum Amount

      Service Codes

      After Care Services

      Foster Care After Care

      Rate negotiated by Regions

      0108

      Institution and Group H.

      Rate negotiated by Regions

      0205

      b) Family Habilitation

      Name of Service

      Rate or Maximum Amount

      Service Codes

      Family Habilitation

      Family Habilitation

      Not to exceed $ 18.51 per hour

      0505, 0507

      Medical Examination

      $ 75.00

      0503

      c) Camping

      Name of Service

      Rate or Maximum Amount

      Service Codes

      Camping - Non-Wards for DCFS Intact Family Cases

      Camp Fees

      $ 260.35 maximum per year per child

      1506

      Camp Clothing

      $ 76.88

      1204

      Camp Supplies

      $ 20.50

      1508

      Camp Transportation

      DPA Rate

      1405

      d) Counseling/Advocacy Services

      Family Psychological Evaluation

      Age of Child

      Rate or Maximum Amount

      Service Codes

      0 – 5 years

      $ 369.51

      0441

      6 – Adult

      $ 712.64

      0442

      Other Related Services

      Add-on for Home Based Assessment

      $ 76.88

      0445

      Bonding Assessment

      $ 717.50

      0447

      Psychologist Court Testimony

      $ 75.00/hour, four hour maximum

      0448

      e) Home Studies

      Name of Service

      Rate or Maximum Amount

      Service Codes

      Court Ordered Marriage Dissolution Home Studies

      $402.25 per study, plus $20.60 per hour for each hour of court testimony beyond the first hour. When two agencies or individuals share the responsibility for the home study due to differing geographic locations of the parties involved, the authorized rate for each shall be $250.00, plus $20.00 per hour for each hour of court testimony time beyond the first hour.

      1690

      Interstate Compact Home Studies

      $364.24 per study, plus $20.60 per hour for each hour of court testimony beyond the first hour.

      1691

      Court Ordered Adoption Home Studies

      $418.00 per study, plus $20.00 per hour for each hour of court testimony beyond the first hour.

      1692

      Court Ordered Supervised Visitation

      $11.71 maximum that can be negotiated

      1693

      f) Family First Services

      Name of Service

      Rate or Maximum Amount

      Service Codes

      Family First Services

      Family Preservation Professional Services

      Negotiated rate

      3002

      Professional and Paraprofessional Services

      Negotiated rate based on 40% of fixed cost

      3004, 3014*

      Contractual Services

      Rates should be reasonable and necessary for services. In no case shall the Department reimburse a contractual service rate at above the level paid by the general public for such services

      3006, 3016

          For Type Service Code 3014, no special authorization is needed from the Office of Contracts & Grants to authorize service rates which were initially bid by the provider in response to a Request for Proposals.

      III. Payments for Preparation for Independent Services - Procedures 359.60

      a) Independent Living / Education & Transitional Services – effective October 1, 2008

      Name of Service

      Rate or maximum amount

      Service Codes

      Youth in employment, Youth in College and Scholarship

      Youth in Employment

      $ 264.00 monthly grant (no new clients accepted after 12/31/05)

      0701

      Employee Incentive Program

      $ 150.00 monthly grant (new program effective 1/01/06)

      0708

      Youth in College

      $ 471.00 monthly grant

      0720, 0725

      Youth in Scholarship

      $ 471.00 monthly grant

      0801, 0806, 0706

      Initial Expenses

      Up to $200.00

      0702, 0721, 0802

      b) Preparation for Transitional Support Services (TLS)

      Name of Service

      Rate or maximum amount

      Service Code

      TLS Program - Most TLS service rates are negotiated by contract or at the prevailing rate with the exception of the following:

      Youth Learning Incentive

      Up to $150.00

      2012

      Initial School Expenses

      Up to $200.00

      2014

      Graduation Expenses

      $300.00

      2015

      Field Trips

      Up to $100.00

      2018

      Work Clothes and Supplies

      Up to $75.00

      2030

      Camp Fee

      $ 250.00 maximum/year/child

      2028

      Camp Supplies

      $ 20.00 maximum/year/child

      2028

      IV. Children's Personal and Physical Maintenance – Procedures 359.70

      DCFS Supervised Cases

      Name of Service

      Rate or maximum amount

      Service Code

      Initial Placement Clothing/Personal Hygiene Expenses

      0 to 2 years.

      3 to 4 years

      5 to 8

      9 to 11

      12 and over

      $ 130.18

      $ 146.58

      $ 169.13

      $ 206.03

      $ 289.05

      1201

      Replacement Clothing

      Maximum by ages per initial placement clothing

      $ 100.00 discharge from DOC

      $ 100.00 for unmarried mothers - maternity clothes

      1202, 1205

      F. Home Infant Equipment

      $ 307.50 maximum

      1315

      Home of Relative Compliance Assistance

      $ 250.00 per child per home

      0139

      Personal Allowance and Clothing for Children in Non-Title XIX Facilities

      DHS, Clothing and Allowance

      $68.00 per month maximum

      0207, 0216

      DHS, Clothing, Allowance & School Fees for: IL Children’s School & Rehabilitation Center; IL Children’s Hospital School; IL School for Visually Impaired; IL School for the Deaf

      $82.00 per month maximum

      0207

      Allowance for youth in Detention/Correction Centers

      $24.00 per month maximum

      0217, 0218

      Camping Expenses – Wards

      Camp Fees

      $ 260.35 maximum

      1505

      Camp Clothing

      $ 78.93

      1203

      Camp Supplies

      $ 20.50

      1507

      Camp Transport

      CMS rate

      1404

      Overnight

      By contract

      1509

      Cultural Enrichment

      Recreational/Artistic Lessons

      Prevailing rate

      1501

      Musical Instrument Rental/Purchase

      Prevailing rental rate, purchases generally should not exceed $205.00.

      1502

      1503

      Recreational Membership Fees/Equipment

      Prevailing rate

      1504

        Education Expenses - Most education rates are as needed with the exception of the following:

        School Supplies, Board Payment

        $ 50.00 per year

        1310

        Summer School Supplies

        $ 10.25 maximum

        1306

        Required Special Class Supp

        At reasonable cost

        1307

        School Athletic Insurance

        $ 100.00 maximum

        1308

        Graduation Expenses

        $ 512.50 maximum

        1302**

        School Trips

        $ 104.55 maximum

        1305

        Post-Secondary Preparation Fees

        $ 200.00 maximum for school application fees

        $ 500.00 maximum for college room and board

        1311

        1311

        Travel

        Placement, visits, return runaway, attend ACR

        Follow travel guidelines AP #12 Reimbursement supported by documentation at CMS travel rate

        1412,1409, 1410,1411, 1407, 1413

          **Reimbursement for high school graduation expenses is also available to the POS Agencies (See Section 359.40 L)

        V. Maximum Child Care Rates – Effective July 1, 2008

          The following rates apply to all day care service codes except those negotiated by contract.

          The rates listed below are the maximum rates that the Department will pay per day.

          ● For care provided less than 5 hours per day, use the part-day or school age-day rate.

          ● The School-Age rate refers to before and/or after school when school is in session.

          ● For care provided from 5 through 12 hours per day, use the full-day rate.

          Providers cannot charge the State of Illinois rates that exceed the maximum allowed by the State and rates that are higher than those charged by the provider to the general public for similar services. This includes discounts such as multiple child discounts, staff discounts, full-week discounts, pre-pay discounts, and sliding fee scales.

          a) Group IA

        Counties: Cook, DeKalb, DuPage, Kane, Kendall, Lake, and McHenry

        Type of Day Care

        Ages

        Full Day

        Part Day

        School Age

        (Before & After)

        Licensed and License Exempt Day Care Centers

        Under Age 2

        $ 40.50

        $ 20.25

        NA

        Age 2

        $ 34.20

        $ 17.10

        NA

        Age 3 +

        $ 28.50

        $ 14.25

        $ 14.25

        Licensed Day Care Home or Licensed Group Day Care Home

        Under Age 2

        $ 26.60

        $ 13.30

        NA

        Age 2

        $ 25.60

        $ 12.80

        NA

        Age 3 +

        $ 24.00

        $ 12.00

        NA

          b) Group IB

        Counties: Boone, Champaign, Kankakee, Madison, McLean, Monroe, Ogle, Peoria, Rock Island, Sangamon, St. Clair, Tazewell, Whiteside, Will, Winnebago, and Woodford

        Type of Day Care

        Ages

        Full Day

        Part Day

        School Age

        (Before & After)

        Licensed and License Exempt Day Care Centers

        Under Age 2

        $ 40.50

        $ 20.25

        NA

        Age 2

        $ 32.00

        $ 16.00

        NA

        Age 3 +

        $ 24.00

        $ 12.00

        $ 12.00

        Licensed Day Care Home or Licensed Group Day Care Home

        Under Age 2

        $ 23.60

        $ 11.80

        NA

        Age 2

        $ 22.60

        $ 11.30

        NA

        Age 3 +

        $ 21.60

        $ 10.80

        NA

          c) Group II

        Counties: All other counties not listed in Groups IA & IB

        Type of Day Care

        Ages

        Full Day

        Part Day

        School Age

        (Before & After)

        Licensed and License Exempt Day Care Centers

        Under Age 2

        $ 29.20

        $ 14.60

        NA

        Age 2

        $ 24.80

        $ 12.40

        NA

        Age 3 +

        $ 20.70

        $ 10.35

        $ 10.74

        Licensed Day Care Home or Licensed Group Day Care Home

        Under Age 2

        $ 21.60

        $ 10.80

        NA

        Age 2

        $ 20.60

        $ 10.30

        NA

        Age 3 +

        $ 19.60

        $ 9.80

        NA

          d) Licensed Exempt Day Care Homes, Non-Relative in Child’s Home or Relative

        Counties: All ages - All counties

        Type of Day Care

        Full Day

        Part Day

        Licensed Exempt Day Care Home

        Non-Relative in Child Home or Relative

        $ 12.75

        $ 6.38

       

       

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