The NEA Mayors' Institute on City Design
Grantees will be required to participate in an evaluation of the NEA Mayors' Institute on City Design 25th Anniversary Initiative (see "Administrative Requirements" for more information).
The Arts Endowment anticipates awarding fewer than 15 grants.
Organizations must designate a grant request in one of the following categories: $25,000, $50,000, $100,000, $200,000, or $250,000.
All grants require a nonfederal match of at least 1 to 1.
The Arts Endowment's support of a project may start anytime between July 1 and December 31, 2010. A grant period is not expected to exceed one year.
No pre-award costs are allowable in the Project Budget. Project costs that are incurred before the project start date will be removed from the Project Budget.
Eligible applicants are:
Local governments that have participated in the Mayors' Institute on City Design® during its 25-year history, including local governments that are committed to participate in the Mayors' Institute on City Design during 2010. See the list of eligible cities.
A state or local public entity or a nonprofit tax-exempt 501(c)(3) organization that is designated to apply on behalf of a local government that meets the requirements above. Each application must include a statement from the relevant local government that reflects its support for and involvement in the project.
To be eligible, the applicant organization must:
For projects that involve multiple organizations, one organization that meets the eligibility requirements above must act as the official applicant, submit the application, and assume full responsibility for the grant.
Each city is limited to one Statement of Interest and, if invited to apply, one application.
An application in response to this announcement does not preclude an organization from applying under other Arts Endowment funding opportunities including Grants for Arts Projects. In each case, the request must be for a distinctly different project.
The application begins with a three-page Statement of Interest submitted through Grants.gov, the federal government's online application system, no later than March 15, 2010. Following review of these statements, selected organizations will be invited, by April 8, 2010, to submit formal applications. Formal applications must be submitted through Grants.gov and will be accepted through May 10, 2010. The application requirements will be the same as those for the Access to Artistic Excellence category in the FY 2011 Grants for Arts Projects guidelines.
Before you submit through Grants.gov for the first time, you must be registered. This is a multi-step process for which you should allow at least two weeks. Registration must be completed before you can apply. See "Get Registered" for details.
Your Statement of Interest document can be a maximum of three pages. Label the top of page one with your organization's name, address, and the name, phone number, and e-mail of the contact person for the project. Label the top of pages two and three with the name of your organization. Leave a margin of at least one inch at the top, bottom, and sides of all pages. Do not reduce type below 12 point font size. Excess pages will be removed and will not be reviewed.
The document should begin with a one-page cover letter that describes the importance of the project at this time and its value to the community's enhancement and identity. For applications from groups other than local governments, describe the relationship with the local government and its support for and involvement in the project. For verification purposes, include the name, phone number, and e-mail of a contact person with the local government.
Follow the cover letter with up to two pages detailing your project. Organize your response a), b), c), etc., and use the boldfaced language below as headings for each item. For example, "a) Budget. The ABC city requests..."
Budget. State the amount that you are requesting ($25,000, $50,000, $100,000, $200,000, or $250,000) and a general outline of the project budget. Remember that all grants require a nonfederal match of at least 1 to 1, and that must be reflected in your total project budget. For example, if you request a $50,000 grant, the total eligible project costs must be at least $100,000 and you must provide at least $50,000 toward the project from nonfederal sources.
Major project activities. Be as specific as possible about the activities that will take place during the project period. Discuss the place-based arts and culture support strategies that will be implemented, the anticipated impact on the community's revitalization, and how the project can serve as a model for other communities. Include information on the location(s) of the proposed activity and any special resources that will be used.
Your goals in undertaking the project and what you hope to achieve. Address the Arts Endowment's outcome (The arts contribute to the strengthening of communities) and identify any additional outcomes of your own that you have established for the project.
Schedule of key project dates by month or quarter.
Partners, key organizations, individuals, and works of art that will be involved in the project. Describe the responsibilities of any partners and the resources that each will provide. Indicate any artists, design professionals, other individuals, or nonprofit or commercial organizations that will be involved in the project, and note whether they are committed to or merely proposed for the project. Where relevant, describe their involvement in the development of the project to date. Describe the process and criteria for the selection of artists, design professionals, organizations, and, where relevant, artworks. Where key individuals or organizations remain to be selected, describe the procedures that you plan to follow and the qualifications that you seek.
The target community. Discuss the anticipated impact on the target community. If actual figures or reasonable estimates can be secured, indicate the number of people the project will serve. Have you worked with this target community before? Has the target community been involved in the planning for and implementation of the project? Describe any underserved groups or areas that will benefit.
Plans for promoting, publicizing, and/or disseminating the proposed project, as appropriate.
Plans for monitoring the project and assessing the degree to which you achieve your goals. Include your plans for documentation, evaluation, and dissemination of the results, as appropriate. Describe how you will measure your success in achieving the outcomes identified in c) above. If this is an ongoing project, state the results to date and the rationale for continuing the project.
If this is an ongoing project, evidence of impacts achieved for the community. Include any social, cultural, and/or economic impact data so far collected and analyzed.
If any of this activity is included in a current NEA application or award, include the applicable application or award number. NOTE: Organizations may not receive more than one Arts Endowment grant for the same expenses. There can be no overlapping project costs with other federally sponsored projects.
The Statement of Interest must be submitted as a PDF (portable document format) file. If you don't already have software to convert your file to PDF, there are many low-cost and free software packages that can do this. To learn more, go to PDF Conversion Programs. Do not create a PDF of your electronic document by scanning. Do not embed images or non-printable media files (video and/or sound) in your PDF document. Please do not enable any document security settings or password-protect the PDF file you submit to us. The Statement of Interest should be no more than 1 MB.
Do not send work samples or supplementary material with your Statement of Interest; they will not be reviewed.
Applications are reviewed on the basis of artistic excellence and artistic merit.
The following are considered during the review of Statements of Interest and, in more detail, during the review of applications:
The merit of the project, which includes the:
The Arts Endowment, along with other federal agencies, collects information on the projects it funds in order to track the results -- or outcomes -- of its activities. This information is compiled and reported to Congress and the public. The outcome the Arts Endowment intends to achieve through this initiative is: The arts contribute to the strengthening of communities. Within the context of this outcome, we ask all applicants to define what they would like to achieve, how they will assess the degree to which it is achieved, and, upon completion of the project, what they have learned from their successes and failures.
The excellence of the project, which includes the:
All applications are reviewed by an advisory panel. Panel recommendations are forwarded to the National Council on the Arts, which then makes recommendations to the Chairman of the National Endowment for the Arts. The Chairman reviews the Council's recommendations and makes the final decision on all grant awards. Pending the availability of funding, it is anticipated that applicants will be notified of award or rejection in June 2010.
Grantees must clearly acknowledge support from the National Endowment for the Arts in their programs and related promotional material including publications and Web sites. Organizations that receive grants may be provided with specific requirements for acknowledgment of this initiative.
Before submitting an application, organizations should review the Grants for Arts Projects guidelines and General Terms & Conditions for detailed information on legal requirements, financial reviews and audits, and other administrative matters that pertain to this announcement.
Grantees will be required to participate in an evaluation of the NEA Mayors' Institute on City Design 25th Anniversary Initiative that may include:
If you have questions, please contact the staff at MICD25@arts.gov or 202/682-5091.
The public reporting burden for this collection of information is estimated at an average of 4 hours per response for Statements of Interest and 32 hours per response for Formal Applications including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. The Arts Endowment welcomes any suggestions that you might have on improving the guidelines and making them as easy to use as possible. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to: Office of Guidelines & Panel Operations, Room 620, National Endowment for the Arts, 1100 Pennsylvania Avenue, NW, Washington, DC 20506-0001. Note: Applicants are not required to respond to the collection of information unless it displays a currently valid U.S. Office of Management and Budget (OMB) control number.
OMB No. 3135-0112 Expires 11/30/2010
National Endowment for the Arts · an independent federal agency
1100 Pennsylvania Avenue NW
Washington, DC 20506