MOVING CHECKLIST

6 Months-1 Year before Moving Day

• Get office space
• Communicate to employees
• Identify major tenant improvement needs
• Set budget
• Choose the move day
• Obtain necessary permits
• Start contracting for major tenant improvements
• Order new phone number
• Order new fax number

3-6 Months before Moving Day

• Design office space
• Assign office space
• Order furniture
• Hire movers
• Evaluate server room needs
• Evaluate computer networking needs
• Order change of address labels for notification
• Order new address labels for existing stationery, marketing materials
• Order signage for new location
• Identify phone system requirements
• Order phone lines & internet access
• Order phone forwarding
• Arrange internal/external maintenance service
• Arrange for trash disposal
• Set up cleaning service

1-3 Months before Moving Day

• Get business insurance quote for new space
• Arrange for copier move or buy new equipment
• Order security system
• Order keys, access cards
• Arrange for beverage service
• Send change of address to all vendors
• Send change of address to all customers
• Send change of address to all subscriptions
• Notify all lessors of equipment move
• Order checks with new address
• Order long distance service
• Transfer 800 numbers or order new numbers
• Sell old equipment, furniture

Preparing for the move (1 day to 1 month before Moving Day)

• Install phone lines
• Install phone system
• Assign new phone numbers, extensions
• Order new stationery & business cards
• Order new business forms
• Repair new office
• Clean new office
• Identify closest overnight drop off boxes
• Inventory existing computers
• Inventory existing furniture by room
• Order Dumpster for purging
• Purge old, obsolete materials
• Create new office extension directory
• Create new office layout map
• Create new fax cover sheet
• Create driving instructions
• Get new shipping labels
• Notify Post Office of Change of Address
• Update Web site with new information
• Add note inside mailbox about change of address, move
• Obtain moving crates/cartons
• Back up computers
• Take down systems furniture
• Pack up desks, personal spaces
• Pack up common areas
• Store property that will not be moved
• Tag furniture to be moved
• Tag all wall items and move to central location
• Install systems furniture
• Distribute new keys, cards
• Collect old keys, cards
• Empty, defrost and clean refrigerator
• Code new office space on a map for movers

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Moving Day

• Post coded signs in new office for movers
• Protect main moving paths
• Move plants

Post-move

• Get office art
• Periodically visit old office to pick up mail
• Schedule phone training
• Schedule security training

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