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Office of Population Management
Office of Population Management Overview
Guy Hall, Administrator
Barb Cooney, Capacity, Resource & Intake Administrator
In 2006, the Office of Population Management, under the auspices of the Director’s Office, was created to provide strategic planning, oversight, and communication to processes that had become too large and complex to manage individually. A systems approach was needed to create well-planned, efficient, collaborative processes and procedures for activities related to movement and housing of inmates, and projection of future housing needs statewide as inmate populations expand. The mission and scope of business activities expanded to address the need for a more global system-wide view. OPM expanded to include capacity management of general and special housing beds, which includes inmate classification, work crew eligibility, unfenced housing, and with redesigning, managing, and auditing all systems related to inmate classification and work eligibility and high-risk inmate management. The unit also manages the inmate conflict system, Interstate Compact, Interstate Agreements of Detainer, International Transfers, case management of Oregon Youth Authority inmates, management of all inmates housed in county beds or out of state, and the CCCF Intake Center.

Administrative Functions/Capacity and Resource Management
Contact Info:  Guy Hall, Office of Population Management Administrator
                        Barb Cooney, Capacity, Resource & Intake Administrator
  • Provide an infrastructure for system-wide strategic planning, and communication.
  • Broker system-wide collaborative conversations and think tanks for innovation and continuous process improvement. Provide a global systems perspective to ensure that the right inmate is in the right bed at the right time during each phase of incarceration from intake to release.
  • Scope of activities includes operations, all aspects of systems development/redesign, strategic planning and management to ensure efficient movement and housing of all Department of Corrections inmates, including general population, special populations, and inmates housed out-of-state, in Oregon Youth Authority facilities, in federal prisons and in county facilities.
  • Coordination of systems and collaboration with stakeholders to ensure that inmates are placed in the right beds at the right times, and have the foundations for a valid “roadmap” for case management to meet their correctional objectives and other service needs.
  • Recommend and set department policy in regard to inmate classification and work eligibility, high risk inmate placement, bed capacity and resource allocation, central transfer authority, Interstate Compact and Ghosts, intake and assessment, fire crew coordination, and working with youthful offenders.
  • Analyze need and when necessary, bring emergency beds online.
  • Respond to public and family questions and concerns regarding all aspects of inmate classification, transfer and placement.

Classification and Work Eligibility
Contact Info:  Joan Barton, Classification Manager
  • Planning, policies, rules, and procedure development, coordination, implementation, training and evaluation of population management and case management systems utilized by the department. 
  • Evaluation of systems including: Inmate Classification, prison term reduction/application of earned time credits, and internal classification systems such as work placement designations, cell-mate and unfenced housing assignments.
  • Interpret and explain applicable state and federal laws and regulations, department policies and other requirements related to inmate classification.
  • Administrative reviews for classification overrides, classification appeals, Special Population Management housing assignments, and prison term modification appeals requested by inmates.
  • Administrative oversight of statewide auditing and audit teams in monitoring consistency for Inmate Classification, Prison Term Modification, and Internal Classification Systems such as work placement designations, cell-mate, and unfenced housing assignments.

High Risk Placement
Contact Info:  Greg Jones, High Risk Placement Manager
  • Monitor, coordinate and oversee the Special Population Management Committee for inmate IMU placements, diversions and releases and Administrative Housing assignments for protective custody and administrative segregation inmates. 
  • Develop and evaluate IMU/Admin Housing policies for consistency with DOC mission. Maintain a central file system for inmates housed in IMU and Administrative housing.
  • Manage DOC’s high risk inmate population system
  • Ensures all federal, state, and case laws requirements are met with the management of high risk inmates.
  • Liaison with security threat management, law enforcement agencies, legislators, attorneys, judges, public officials and interdepartmental units/programs on high risk or high profile inmates for transfers, facility placement, court hearings, witness protection and interstate agreements. 
  • Audit, develop and modify administrative rules and policies for DOC relating to the assignment, population management and special actions for level 5 inmates and inmates that present the most serious risk to the safety, security and orderly operation to DOC. 

Minimum Placement
Contact Info:  Betty Ruiz, Minimum Placement Coordinator
                        Anthony Broadus, Screening Coordinator
  • Coordinate inmate minimum bed placement and capacity use. 
  • Ensures all federal, state, and case laws requirements are met with management of minimum custody (Level 1 and 2) inmates. 
  • Ongoing coordination of minimum custody inmates that are classified at community work assignments or unfenced housing placements.
  • Organize, participate, research and facilitate special projects for DOC population management.  Prepare special reports as assigned for Office of Population Management administration.

Central Transfer Authority
Contact Info:  Barb Cooney, Capacity, Resource & Intake Administrator
  • Oversight of all routine statewide inmate transfers.
  • In collaboration with Operations, Health Services, Transitional Services and other units, set policy for statewide routine and emergency inmate transfer.

Interstate Compact/Ghosts/International Transfers
Contact Info:  Karin Potts, Interstate Compact Coordinator
  • Oversight of the Department’s Interstate Compact (ICOM) program, including review and evaluation of ICOM applications from other states, and Oregon DOC recommendations for out-of-state placement.
  • Initiate, monitor and review all contracts with other states. 
  • Act as the primary DOC liaison with law enforcement agencies, attorneys, judges, DOJ, Governor’s office, legislatures, DHS, public officials and interdepartmental units/programs for ICOM inmates. 
  • Respond to inquiries and provides assistance to persons accessing the Victim Information and Notification Everyday (VINE) program. 
  • Responds to grievances and tort claims.
  • Coordinate all case and inmate management responsibilities for all out of state inmates housed in Oregon DOC facilities and DOC inmates housed out of state under ICOM. 
  • Maintain an automated database system for monitoring and documenting ICOM inmates.
  • Oversight of the International Transfers program.
  • Assist the Governor’s Administrator with the Interstate Agreement on Detainers (IAD) transport authorization process. 
  • Case management of all inmates serving concurrent sentences in Oregon and another state, but housed in the other state (Ghosts).

Intake and Assessment
Contact Info:  Barb Cooney, Capacity, Resource & Intake Administrator
                        Jan Vasquez, Intake Operations Manager
  • Oversight and coordination of intake and assessment for all inmates entering the DOC.
  • Collaboration with Health Services, Offender Information and Sentence Calculation Unit, Security and other units to ensure that inmates are placed in the right bed at the right time, and provided with the foundations for a valid “roadmap” for case management to meet their correctional objectives and other service needs.

Inmate Conflicts
Contact Info:  Anthony Broadus, Screening Coordinator
  • Monitor and review statewide inmate/inmate and inmate/staff conflicts, both current and historical.
  • Audit the Conflict Monitoring System utilized by the department.  Work with institution staff in locating facilities to house inmates with difficult placement issues due to conflicts.

Fire Crews
Contact Info:  Anthony Broadus, Screening Coordinator
  • Screen, coordinate placement and transfer of inmates who will be trained and deployed to fight fires to meet contracts with the State of Oregon, Department of Forestry, Bureau of Land Management and other agencies.

Oregon Youth Authority
Contact Info:  Betty Ruiz, Minimum Placement Coordinator
                        Josh Highberger, Intake Counselor
  • Oversight and coordination of DOC inmates serving their sentence in OYA facilities or recently returned to DOC from an OYA facility.  Facilitate communication and assist in resolution of problems which many arise in the OYA transfer process.  Represent DOC on youth issues.
  • Review OYA inmate’s earned time credit reviews, classification and work crew eligibility and supervised visits. 
  • Develop and establish new programs, rules, policies and procedures for placement of OYA inmates into DOC facilities.