Predictive Dialer Featured Articles

9.18.2013
How to Manage the Telemarketing Call
The telemarketing campaign is a powerful tool to promote a message, gather information and even make a sale. The predictive dialer is often used in the process to eliminate wasted time and manual processes. It allows the agent to focus solely on the call and the ultimate goal. After all, he who controls the call controls the outcome of that call.
9.18.2013
FBI Indicts Three Vegas Residents in Telemarketing Scheme
During tough economic times individuals and businesses take chances that they would otherwise not consider if things were better. Small businesses are a specially hit hard when the economy is not doing so well because usually it is the only source of income for the owners of the establishment. In times like these, small businesses start looking for alternative sources of funding. Professional white-collar criminals know this, and establish fake businesses pretending to provide access to grants and other types of funding from public and private entities.
9.13.2013
IAT Releases Compliant Cell Phone Dialing Technology
The Federal Communications Commission (FCC) has many regulations in place to ensure that the privacy of consumers is protected when they are using landline or mobile phones. These regulations are designed to limit how public and private organizations access consumers without their consent. With so many regulations in place companies have to make sure they are not breaking any laws when they call someone on their phone, whether it is a mobile phone or not.
9.13.2013
Customer Doesn't Want to be Called About Her Outstanding Debt, Sues Caller
When someone owes you money and is overdue on a payment, you normally want to get a hold of that person without encountering any legal barriers to this process, especially when the client signs a contract saying that you can dial their phone number in the case that they've been irresponsible with payments. The environment for debt collection is starting to change with the help of several lawsuits, including Gager v. Dell Financial Services, LLC.
9.12.2013
Getting Outbound Right Takes Preplanning
Outbound telephone marketing is and always has been a tricky prospect. While the pay-off is high - if outbound didn't work, no one would engage in it anymore - the tactic requires a great deal of thought, preparation and advance planning. There is a striking difference between the results of an effectively planned outbound campaign and a poorly planned one. Properly planned outbound campaigns identify hot leads that can lead directly to sales, and poorly planned outbound campaigns do little but annoy customers and prospects. They may even bring the law down on the company engaging in the outbound telemarketing.
9.5.2013
Illinois Toughens Its Telemarketing Rules
While the number of laws written at both the state and federal level to stop telemarketing abuses has risen in recent years, the telemarketing abuses also seem be rising at the same rate. States have had to get even tougher to protect consumers, and many states are choosing to take action before federal punitive measures are put in place.
8.28.2013
Telemarketing vs. Teleprospecting - Which is the Best Choice?
Using the telephone to make connections, identify leads and close sales has been a common business practice since the dawn of the switchboard. This technology provided companies with a way to reach more prospects in less time, thereby improving their margins and growing in terms of revenue and profitability.
8.28.2013
Australia Opens its Doors to TCN's Predictive Dialer
Busy signals, no answers, answering machines, and bad connections can all be rather frustrating for call center agents, especially when they need to deliver high returns and increase productivity. The predictive dialer is designed to solve these exact issues.

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Predictive Dialer Channel Overview

This Predictive Dialer Channel at TMCnet™ is written for call center professionals.

» What is a Predictive Dialer?

Predictive dialers, systems that automatically place outbound calls and deliver answered calls to agents; they are the key to using your sales force time as efficiently as possible in your outbound call center.

If you've just heard of a predictive dialer and are considering the purchase of a predictive dialing system, or want to upgrade your existing predictive dialing system, TMCnet's Predictive Dialer Channel is an invaluable source of information on the Internet which will guide you each step of the way.

We hope you may visit our site at www.spitfiredialers.com and select one of our predictive dialer products in our SpitFire® Predictive Brand, the most well known and searched for predictive dialer brand on the Internet.

Today's call centers, while committed to the same basic functions, are vastly different from one another.

The same holds true for predictive dialers. While they all perform the same core function of dialing numbers from a list, they differ by:

To get the most out of your predictive dialer system, you must provide a clear game plan of your dialing requirements to the predictive dialer merchant. If youve never used a predictive dialer before as opposed to a seasoned veteran of call center predictive dialers, your needs may not be known at this stage.

From the start of your relationship with a predictive dialer vendor, your knowledge of your business goals is more essential than is your knowledge of computers and telephony. Telephony originally meaning voice (analog) communication by telephone (land line), this term has come to encompass virtually all of telecommunications, today because virtually all of telecommunications can be done over or while connected to a telephone line.

Unlike some other call center equipment, you must manage the predictive dialer technology to address your specific needs, rather than have your business conform to the dialer technology.

Dont let your vendor try to over-sell or under sell you as not to address your specific needs and future requirements.

A predictive dialer system when managed correctly, the results are surprising.

As the following illustrations show, manual dialing typically results in, on average, 16 minutes of agent talk time per hour. The predictive dialer has the potential to more than double the customer contacts per hour per agent. For more information, on OPC Marketings line of predictive dialers visit: SpitFire® Predictive

It's up to you to decide where you want your organization to be tomorrow and how to drive this business improvement process.

You will also make your mind up how you want to use this convenient, informative easy-to-read TMC predictive dialer channel. We will be updating these columns with the most relevant predictive and call center topics, or you can select only topics that address the current needs of your organization.

With the help of this site combined with your knowledge of your organization's needs, you will be equipped to make informed decisions that will unleash your predictive dialer's full potential.

Congratulations on your decision to maximize your call center's potential. A true predictive dialer is the cornerstone of your success. We hope OPCs predictive dialer channel provides you with the answers you need to select the right predictive dialer, the right predictive dialer merchantand optimize your outbound calls to meet your organization's needs and provide a framework for the successful integration into your current operation.

The predictable results will surely be a high point in your organization's history, as well as in your career in call center leadership.

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What the Heck is a Predictive Dialer?

What are Predictive Dialers? On a very basic level, predictive dialers automate the total outbound dialing process.

This technology converts the manual dialing process agents were responsible for and automates it within a computer with specialized software.

The predictive dialing computer selects the person to be called, dials the number, waits for a human response, and only passes a call to an available agent when it connects with a human voice. The dialer has the programmed intelligence to prevent non-productive calls from reaching the agent. Since the agent doesn't have to deal with busy signals, answering machines, network messages, and "no answers," he is freed up to take one "ready" call after another.

The main reason for the increasing popularity of predictive dialers is their ability to dramatically increase the efficiency of your agent team by eliminating the dead time between calls. If you're just learning about predictive dialers, you should know that this technology goes by a variety of other names. Included among these interchangeable names are the following: automated telemarketing system, outbound contact management system, and automated dialing.

To keep things simple, we will use the term predictive dialer throughout this book.


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What Are Related Definitions You Should Know?

Related definitions that you should know as you increase your understanding of predictive dialers include:

Dialer: generic term for any computer-driven device that places outbound calls and connects the answered calls to an agent or operator.

Agent: telephone professional to whom a predictive dialer sends the ready call.

Predictive Dialer: Predictive dialing was introduced for the purpose of increasing efficiency within calling centers. They are computer based system that automatically dial groups of telephone numbers, and then passes live calls to available agents. The SpitFire Enterprise dialer utilizes sophisticated algorithms to speed up and slow down the call rate based on, number of available agents, number of available lines, the campaign’s average call time and other statistical information.

Quick Connect: Quick Connect allows your agents to log in one-to-one with a phone line. This option is great for B2B purposes, especially when your agent needs to be on the phone line through the entire call.

Fixed Dialing: Fixed Dialing gives your call center manager the power to manually set the volume of calls. The software will then automatically dial a predetermined number of lines per agent. Fixed dialing is ideal for political campaigns, charity campaigns, and other situations drop call ratios are not a factor.

Auto dialer: makes thousands of calls screening for busy signals, no answers, fax machines while detecting answering machines/voicemail and delivers pre-recorded messages. SpitFireX Auto Dialer is a low cost solution for voice broadcasting.

How Do Predictive Dialers Work?

Predictive dialers use complex mathematical algorithms that calculate, in real time:

  1. the number of available agents
  2. the number of phone lines available
  3. the probability of reaching a human being at a specific number
  4. the time between calls required for optimum agent efficiency
  5. the length of typical agent/customer or
    debtor conversations
  6. the average length of time agents require to wrap up after a call

SpitFire Enterprise Predictive SEP is a fully blended call center solution that supports unlimited lines, agents, and campaigns. Its greatest strength is in its flexibility: multiple campaigns can be set up, viewed, and changed with the click of a button. With easy options for customization, data and dispositions can be catered to each campaign. In addition to our user-friendly interface, SEPhighlights full customer data and combines multiple campaigns on one screen. All the information your agents need is accessible at a glance, freeing their energy to focus on what matters: the calls.

Keep It Simple with SpitFire Fully Integrated Call Center Software

Our greatest priority is making your call center run smoothly, and we do that by developing software that is intuitive and easily integrated with your current systems. SEP works seamlessly with most CRM applications and long distance carriers, making it the simplest and most cost-effective solution for your call center.

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Benefits of Using a Predictive Dialer

  1. Manages the process of dialing tens of thousands of calls or tens of millions of calls in its lifetime.
  2. Detects the result of the call, as an example: no answer, busy, fax, bad number, answering machine without any presence of human expertise. Consequently saving time by only transferring calls which are voice connects to the agents locally or remotely.
  3. Using predictive dialer increases the productivity of the company by drastically increasing the time agents spend on the phone talking to actual customers or prospective clients.
  4. Predictive dialer users get the ability to organize and better manage the client information, no lost notes scribbled on pieces of paper. The database used by the dialer organizes the calling structure.
  5. The most significant task done by the predictive dialer is to predict, which means always making an effort to get a live call to the available agent with the shortest amount of wait time. This is achieved by self learning algorithms within the predictive dialer to increase or decrease the dial ratio per agent, logged into the system.
  6. Inbound call can be better dealt with by allowing the customers to wait on hold in an IVR system, or a way to leave a message they'd like a callback while the agent is busy talking with other customers.
  7. Most important benefit of a predictive dialer is it reduces expenses for your company over a period of time since you do not need to buy and deploy a complex and sometimes extremely expensive PBX system. Your company will experience return of investment (ROI) in a period of six to twelve months.
  8. A predictive dialing system can effortlessly fit into your companies existing infrastructure since it is software controlled.
  9. The call routing logic and the contact management is all included in one software package. Your call routing logic implemented as per your specifications. Since it is a software package it can easily be upgraded even if you are located remotely with the help of internet.
  10. Provides an added cost effective method of managing the client database by giving the user of the predictive system ability to rework your database on previous call results.

    Example:
    1. only redial records which were busy, no answers and answering machines
    2. Delete records which are bad numbers, disconnected numbers or operator intercepts
  11. Do a real time look up against the do not call database saving the predictive dialer user from accidentally calling people who have enrolled in the do National not call registry. This saves the company from lawsuits and others risks conforming to all legal statutes and FCC complaints.
  12. Provides progressive dialing capabilities like call blending which means handling inbound and outbound call at the same time.
  13. Provides ability to integrate call recording devices and call monitoring interfaces which helps call center supervisors to train agents and users and improve their customer support skills.
  14. Easy to setup and learn the predictive dialer logic and software tools.

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