Analysis of a Remote Backup

A Backup Article Contributed by Ashley Lister

Analysis of a Remote Backup

Unlike most business backups, remote backups are done on schedule and reliably.

Remote Backups are Consistent.

For many reasons a lot of companies don't maintain a regular backup regime. Too often it is because the individual responsible for the backup is busy doing something else, or an important computer is still in use during the allocated time for the backup, or the process has simply been forgotten. Because remote backups are carried out during the evening, when machines aren't generally in use, and because they are an automated process, remote backups are always done on schedule.

Remote Backups are Thorough.

With remote backups, the correct files are always backed up. Traditional backup systems can often be setup with a standard list of files to process. This list invariably represents the operating system and its contents when the backup software was first installed. But,all too often, this can neglect critical files that are added at a later date. Research has shown that there are not many companies who think to review their backup and update it to include new and additional files.

Many suppliers of remote backup software provide a solution to this problem with utilities that regularly evaluate the computer system and add files to the backup as they are needed. This alone is a worthwhile feature that is well worth the investment.

It is sensible business practice to keep multiple copies of files (versions) from different points in their development. This is a method used by banks and large corporations and should be employed by any small business that values the integrity of the data on which it relies. With remote backup software, controlling the management of these different versions is usually a simple task included in the automation procedure.

Remote Backups are Safe.

For absolute security, remote backups are encrypted. The danger with tape or optical device backups is that they are not (usually) subject to any security measures. This means that if a tape or disc is stolen, important information has fallen into the wrong hands. On any backup this could include bank details, customer records, database contents or confidential information.

Most importantly, remote backups are stored offsite. While many people see this as a potential negative - the information isn't under their control therefore how can they be sure it's safe - it is judicious business practice to have this information stored away from its original location. In the event of a calamity like flood, fire or some other natural disaster, the safety of the most recent backup is one less worry to weigh on the thoughts of the person responsible for managing the catastrophe.

In circumstances where the original machinery has been rendered useless or inoperable, any storage media that has been kept in the same place have usually suffered the same fate.

Remote backups are the sensible way to keep safe copies of important data in an age where a loss of data could have tragic consequences for any business.