The Whitehead Council holds a funding application processes each spring. The application forms are made available by the VP of Student Development. Groups are responsible for preparing an organization budget and filling out the application forms by the spring due date.

After groups submit their applications, the VP of Student Development drafts a budget based upon WMS funding guidelines. The VP presents the budget proposal to the voting members of the Whitehead Council who debate and approve it.

There are two sources of funding controlled or partially-controlled by the Whitehead Council: the Dean's Fund and the Medical Alumni Association Grants.

The Dean of the SOM gives $15,000 per year to SOM student organizations. This money is held in a University account in the University Finance Office, 440 W. Franklin Street. The WMS VP of Student Development is responsible for collecting budget proposals from student organizations each spring, creating a budget from the proposals, and submitting this budget to the Whitehead Council.

After allocations to each group are approved, the VP of Student Development is responsible for collecting receipts from student organizations, submitting these receipts to the University Finance Office, and collecting checks from the Finance Office once they are available. These checks are written to the student requiring reimbursement, and are placed on that student's desk or in that student's mailbox by the VP of Student Development after they are made available by the University Finance Office.

This process takes 1-4 weeks, unfortunately, due to regulations placed on all University accounts. We are currently undergoing negotiations with the Finance Office regarding how to speed up this process.

The UNC-SOM Medical Alumni Association grants a significant amount of money each fall to UNC-SOM student organizations for special projects requiring significant funding. The VP of Student Development earmarks projects from the spring budget applications and asks earmarked organizations to submit their projects for funding by the MAA. The VP also makes a general announcement to all SOM students about the availability of these funds. The MAA determines the recipients of these funds and makes funding arrangements with the fund recipients. Organizations are highly encouraged to contact the VP of Student Development if they are considering submitting a project for funding, as the VP has significant influence over the MAA funding process.