First, consider when it is appropriate to issue a news release. A news release can be used when you:

• open a new office;
• win an award;
• introduce a new product or service;
• sponsor an event;
• or any other such happening.

The purpose of the news release is to connect with the media. In fact, the news release is the expected first communication with a media outlet. Perhaps you are looking for a story, interview, or a TV appearance -- the news release is the right place to start. However, even if your company meets the above criteria there is no guarantee that the media will use your release.

Before getting started

Before getting started, consider the following questions.

Don't worry about writing down answers to these questions, as those that relate to writing the release will be addressed again later in this workshop. Instead, use these questions as a general guide when deciding whether or not it is appropriate to issue a news release.

What results do we hope to produce from our news release?
Perhaps your company hopes to generate media interest in a new product, or to promote an event that you are sponsoring. Outlining your goals from the start will help you assess their viability, and will give you direction when it comes time to prepare to write the release.

What audience will my news release speak to?
Business people usually have their company at the front of their mind when considering the news release. However journalists will have the interests of their audience at the top of their considerations. To be effective, consider this question from the journalist's perspective.

Is their anything unusual or noteworthy about the release our company will issue?
Your news release will be more effective if it has a good angle.

In a stack of dozens of news releases, is there something about my news release that would catch the attention of the media?
Journalists must wade through dozens of news releases on a daily basis. You can help your release to stand out by ensuring that it is well written and presented. However you will also want to make sure that the content of your release is worth notice.

How will our company distribute the release (wires, mail, fax, email, etc.)?
You will invest a lot of time into crafting a good news release, and it is important to make sure the you have the distribution network to support it.

It is up to you to consider your answers and assess whether or not a news release would enable you to achieve your goals. After reading this you may find that you are not yet prepared to do a news release, in which case we would suggest that you return and go through this workshop at a later date when it is appropriate. (Remember to bookmark this page so you can find it later.)

Workshop steps

Click on a link to go directly to that section of the workshop.

Step 1: Identifying when to use the news release
Step 2: Rules for writing news releases (Next)
Step 3: Preparing your information
Step 4: Online news release template
Step 5: Distribution of your news release

Contact information

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