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Office of the Vice Provost for Research & Sponsored Programs |
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Intellectual Property & Tech Transfer
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SUBMITTING A GRANT PROPOSAL @ ETSU
Grant Proposal Budget Development Assistance The ORSPA can assist you in developing your grant proposal budget. Please Contact Cynthia Hardin, Assistant Director of Sponsored Programs, for more information 439-6000 or hardinc@etsu.edu and/or download the following document: ETSU Standardized Rates and Budget Development Assistance (Word) Also see ETSU Financial Procedures Manual Section FP-8 Grants & Contracts Internal Review Procedures All grant proposals and contracts submitted to external sponsors by ETSU employees must be reviewed and approved internally before they are submitted to the sponsor. The Principle Investigator (PI) or Project Director (PD) is responsible for completing the ETSU Internal Routing Form PDF Word and sending this document, along with the grant proposal or contract, to his or her Department Chair or Unit Head and College or Division Dean for their review and approval. If the PI or PD is in the College of Medicine, these documents need to be routed to the College of Medicine Finance &Administration office for their review and approval and for the Dean's signature. Once the documents have been reviewed and approved at the department and college levels, they need to be routed to the Office of Research and Sponsored Programs Administration for final review and approval by the Director and the Vice Provost for Research and Sponsored Programs. Because the internal review and approval process can be time consuming, we highly recommend that PIs and PDs begin routing grant proposals and contracts at least 3 - 5 days prior to the date they need to be submitted to a sponsor. Directions for completing the ETSU Internal Routing Sheet are provided with the form. If you need further assistance with this form please contact Cynthia Hardin. Indirect Cost Rates (a.k.a F&A or overhead) On-campus
research:
46% of Modified Total Direct Costs Off-campus
research:
26% of Modified Total Direct Costs On-campus
other sponsored activities:
34.8% of Modified Total Direct Costs Off-campus
other sponsored activities:
24.3% of Modified Total Direct Costs Clinical
Trials:
22% of
Total Direct Costs State
of Tennessee or local government: 15% of Total Direct Costs Training Grants: 8% of Total Direct Costs For further details and assistance, please download the ETSU Indirect Cost Policy and the DHHS Indirect Cost Rate Agreement for ETSU Indirect Cost Reduction or Waiver If the sponsor limits full indirect cost recovery by the University, or has special requirements regarding indirect costs, then a copy of the sponsor's policy must accompany the grant proposal or contract when it is submitted to the Office of Research and Sponsored Programs Administration. In addition, a written statement from the department chair, indicating how the proposed project will contribute significantly to the mission of the department must be submitted with the grant proposal or contract. All other requests for reduction or waiver of indirect costs must be submitted in writing to Dr. Michael Woodruff, Vice Provost for Research and Sponsored Programs. Include a justification for the reduction or waiver and a written statement from the department chair indicating how the proposed project will contribute significantly to the mission of the department. The same procedure must be followed if any changes in indirect costs are proposed after the grant or contract is awarded. PLEASE NOTE: If you are in the College of Medicine, your request for indirect cost reduction or waiver must go to your Dean, Dr. Ronald Franks. Letters of Support and Assurance Certifications Grant proposals and associated documents frequently require the signature of an authorized institutional official. Examples of such documents include: institutional letters of support or commitment, consortium agreement, assurance certifications, face page, etc. The ETSU AUTHORIZED INSTITUTIONAL OFFICIAL is Dr. Michael Woodruff, Vice Provost for Research and Sponsored Programs, woodrufm@etsu.edu Please contact Cynthia Hardin if you need assistance with letters of support or assurance certifications. Submitting Paper Copies of Your Grant Proposal If you need the Office of Research and Sponsored Programs to assist you in copying, collating and mailing your grant proposal, you need to notify Margaret Goergen 3-5 days before the deadline. Submitting Your Grant Proposal Electronically If your sponsor allows you to submit your grant proposal electronically, you still need to get prior internal approvals before you submit. Most sponsors that allow electronic grant proposal submissions permit the PI or PD to upload their grant proposal but require that an authorized institutional official electronically submit and/or sign the grant proposal before it is "officially submitted". If you plan to submit a grant proposal electronically, please contact Cynthia Hardin 3-5 days before the deadline.
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