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Web Document Management Software for Managing On-Line Digital Assets

Ektron introduces DMS400, a powerful Web-based document management system that enables mid-size organizations and larger enterprises to conquer the growing volume of information assets critical to their business success.

With Ektron DMS400, knowledge workers create, collaborate, and manage documents, including Microsoft Office files such as Word, PowerPoint and Excel, from any browser. They can also manage a wide range of other file types including PDFs, digital media files and more, in a secure environment. Powerful indexing and search mean workers can find information quickly and ensure they’re always working with up-to-date documents and digital assets.

Integrated Web Publishing, Single Interface
DMS400 is tightly integrated with Ektron CMS300 and CMS400.NET, our award-winning Web content management solutions. An integrated system for managing the document lifecycle helps organizations improve accountability and increase efficiencies.

With Ektron's integrated system, knowledge workers can easily collaborate on projects, as well as rapidly search and access documents, images, multimedia and other information assets within a process-driven, Web-based solution. Users can rapidly publish files directly to intranets, public Web sites, extranets and other Web-based channels – making information more accessible and searchable. Organizations already using Ektron CMS300 and CMS400.NET can quickly add DMS functionality.

Built on the Microsoft .NET Platform, Ektron's document management solution lets you:

  • Provide a secure, collaborative document management environment
  • Enable rapid and accurate searches of documents and assets
  • Reduce document and content lifecycle costs
  • Support document-centric business processes
  • Comply with regulatory mandates and reduce risk
  • Globalize information for multilingual audiences
  • Unite knowledge workers' efforts across a department or around the world

Because Ektron solutions are designed with the mid-market in mind, DMS400 integrates quickly into your Microsoft server environment and is as intuitive as the applications people use every day, reducing the burden on IT and administrators. It also fits your organization’s real-world budget.

Read more article about document management, please visit Ektron CMS300

Northwest Airlines Chooses Document Management Solutions, Questys Document Management System Gains iSeries File Support, web document management software, Interwoven Document Management, Donnegan Systems, collaborative document management, Agile Document management & Control.

Document Management, Dreamweaver Extensions New for Ektron

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Ektron has unveiled version 5.0 of its popular mid-market Web content management system, and with it some important new features that will help users get more done and work more flexibly.

The big news, as previewed in Intranet Journal back in March, is that version 5.0 includes an optional document management plug-in. Adding DMS to CMS is a natural evolution of the product, which started as a Web site authoring tool and grew into a content management system. Other improvements to version 5.0 include extensions that allow CMS400.NET to seamlessly work with Macromedia Dreamweaver, enhanced XML indexing and search options, and improved calendar viewing.

Ektron's new document management features allow users to get up and running with document management quickly and for little cost. The new Windows Explorer-like interface makes it simple to view and add documents, which can be instantly made live on the Web or an intranet, or pushed to a staging server. Supported formats include PDF, HTML, and Microsoft Office. Users can set security for their documents to insure that, even though the documents are live, the user still has control over who downloads them. Further, users can assign tasks to a document, so that it takes advantage of the workflow system already built into Ektron.

With Dreamweaver now adding support for Microsoft server controls, Ektron has been able to create extensions that allow the programs to work together. Dreamweaver has been making headways into the .NET space, so this allows Ektron's client base, primarily interactive agencies, to work visually and still retain Ektron's content management features.

Search options have been heavily improved with this release, including new customizable search fields for XML tagging. You'll see new fields for holding data for HTML pages, documents, forms, images and other library items. CMS400.NET already had excellent metadata search indexing, letting you search on metadata associated with a file, and now it adds full text indexing. The program will automatically index the entire contents of your PDF files, Office documents, and more, so that you don't need to remember the name of a document to search on it. It's a big timesaver if your department catalogs Word docs with similar names. Instead of opening several and trying to find the one you want, you can simply use the enhanced search to look for particular content. Document management - Dreamweaver

Calendar enhancements make it easier to see your content. You'll find new monthly and daily viewing options, plus you can now position your mouse over a calendar link to get the information in a pop-up box.

A few other minor offerings round out the release. Users can now automatically save their documents in PDF form, insuring better compatibility among readers. You can even turn Word documents into PDFs. Also, the application's new Windows Explorer-like interface makes it easy to find the resources you want, and lets you skip using the browser interface.

Pricing for Ektron CMS400.NET, which includes the DMS add-on module, starts at $11,400 for the standard edition, which covers one URL and 10 users, and includes one year of maintenance. The price for unlimited users is $41,999, which likewise covers one URL and includes one year of maintenance.

Need more article about document management, please visit intranetjournal.com

Interwoven Document Management Wins Prestigious Readers Choice Award for Second Consecutive Year

Interwoven, Inc. logo. (PRNewsFoto)

SUNNYVALE, CA USA 06/06/2004

nterwoven WorkSite Voted the Most Widely Used and Trusted Document Management Solution by Law Office Computing Magazine Readers

PHOENIX, International Legal Technology Association (ILTA) Conference (booths: 218, 220), Aug. 23 /PRNewswire-FirstCall/ -- Interwoven, Inc. (Nasdaq: IWOV), provider of Enterprise Content Management (ECM) solutions for business, today announced that it has been named the top document management solution by the readers of Law Office Computing magazine in its 11th Annual Readers' Choice Awards. Interwoven's WorkSite document management solution received the award for being the most widely adopted and recognized DM offering within the industry today. Interwoven WorkSite will be featured in the August/September 2005 issue of Law Office Computing. (Logo: http://www.newscom.com/cgi-bin/prnh/20030430/IWOVLOGO )

"The winners of this year's Law Office Computing Reader's Choice awards represent the most widely used and most trusted products available for legal professionals and law firms today," said Amanda Flatten, editor and publisher, Law Office Computing. "We congratulate Interwoven on their high standing in the legal community and their commitment to excellence."

The Law Office Computing Readers' Choice awards were established to honor exceptional software manufacturers that have contributed to the technological advancement in the legal industry, and to serve as a reference for members in
the legal community who are making legal technology purchasing decisions. The winners in each category represent the top technology choices by all law firms surveyed.

Currently, over 1,500 enterprises and professional services firms worldwide rely on Interwoven document management to: streamline processes around document creation, collaboration and archival; improve operational efficiencies across the organization; facilitate greater productivity; and increase information compliance through integrated document, e-mail and
records management.

"In order for us to provide the high-touch relationships that our clients have come to expect, we need the support of an easy-to-use, comprehensive and dependable document and e-mail management solution," said Cynthia Aylsworth,
administrative director at Cummings & Lockwood. "Because Interwoven WorkSite works the way lawyers do, our staff is more efficient, translating directly into better and faster service for our clients."

Interwoven's document management technology leadership has been fueled by the company's ongoing innovation including market-leading e-mail integration, integrated records management, and the industry's only mobile document
management offering, enabling business professionals to experience the same robust functionality and rich user experience of WorkSite -- when disconnected from the network. Additionally, in the professional services industry, Interwoven's document management market momentum has been driven by Interwoven's unique matter-centric collaboration (MCC) approach. MCC represents a user-centric design, which, for the first time, enables professional services practitioners to manage client or matter-related content in the electronic world the way they have done for more than 100 years in the
physical world. MCC creates the true electronic equivalent of a client or matter file by consolidating documents, records, e-mails, billing, contacts, and all other relevant content for any given client or matter in a single integrated file that is accessible both internally and externally across departments and locations. The e-mail management capabilities of WorkSite
provide automatic and simplified user-controlled methods, which streamline and automate the filing of e-mails and documents into dedicated "matter" folders. As a result, professional services organizations can keep track of hundreds of
thousands of e-mails in context with all other relevant matter documents within WorkSite as well as make them quickly available via full-text searching throughout the document management system.

"Receiving this prestigious award for the second consecutive year is a huge honor, and signifies a vote of confidence directly from our customers that Interwoven's document management solution continues to lead the industry in effectively addressing companies' evolving DM challenges," said Neil Araujo, vice president, professional services solutions, Interwoven. "Interwoven's strategy is to deliver industry-leading ECM solutions to the market, and this award reaffirms our continued success in this endeavor."

For more information on the award, please go to Law Office Computing

About Law Office Computing Law Office Computing aims to save readers time and money in making their technology decisions. As one of the premier magazines serving the legal technology marketplace, Law Office Computing's specific legal technology focus offers unbiased, independent reviews, news and features to readers. Law Office Computing is the recipient of the 1999, 2000, 2001, 2002, 2003 and 2004 TechnoLawyer "@" Award for Favorite Print Legal Technology Magazine.

For more information visit Law Office Computing.

About Interwoven Interwoven, Inc., provider of Enterprise Content Management solutions for business, enables organizations to unify people, content and processes to minimize business risk, accelerate time-to-value and sustain lower total cost of ownership. Interwoven delivers deep industry-specific solutions which reduce business process cycle time from initial collaboration through design, production, sales, marketing, legal review, IT and service. Interwoven leads
the industry with a service-oriented architecture today and easy-to-use, best-in-class components and solutions. Today, over 3,300 enterprises, law companies and professional services organizations worldwide are Interwoven
customers including BT, Ford, Freshfields Bruckhaus Deringer, General Motors, Jones Day, Motorola and Yamaha. Interwoven is headquartered in Sunnyvale, Calif., with offices around the world.

For more information visit Interwoven

Resource about document management from: Interwoven Inc

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Northwest Airlines Chooses Document Management Solutions

By Editorial Staff

Relizon to manage, optimize airline's document management process

Dayton, OH — August 29, 2005 — Northwest Airlines (NWA) has awarded Relizon a four-year multi-million dollar contract for document management solutions. Northwest Airlines is the world's fourth largest airline with hubs at Detroit, Minneapolis/St. Paul, Memphis, Tokyo and Amsterdam, and approximately 1,600 daily departures. Northwest and its travel partners serve more than 900 cities in more than 160 countries on six continents.

NWA will use Relizon's document management solutions, aligning them with NWA's business priorities. Relizon is expected to optimize NWA's document workflow and usage, including the development and production of printed and electronic documents and the implementation of state-of-the-art business tools. In particular, Relizon will develop and distribute to NWA stations located internationally documents that they use daily, including eTickets, airway bills and cargo lot.

Relizon will also deploy its Relizonline electronic order management system to serve as the engine for NWA's Aero Exchange, the airline's internal order management system. NWA hopes to achieve higher levels of efficiencies across its document supply chain, spanning its 900 city network, with the system.

According to Dave Snyder, manager of Northwest Airline's corporate purchasing, "NWA needed a partner for document management that could turn our global document processes into optimized best practice processes. Relizon possesses the perfect balance of experience, technology solutions and broad-based infrastructure to implement and manage a high performance document management process across NWA's far-reaching organization."

Need more info about document management, please visit Cygnus Interactive


Questys Document Management System Gains iSeries File Support

by Alex Woodie

In another example of the importance of cross-platform benefits, companies can now pull up iSeries documents and reports from Questys Solutions' Windows-based document management and imaging software. The new capability to use the OS/400 platform as a file storage server results from a technology partnership that Questys formed with inFORM Decisions, a developer of native OS/400 document management systems.

Questys Solutions is a Southern California company that has been developing PC-based document management and imaging systems since 1980. Today, its products, including Questys Pro and Questys Enterprise that have been retrofitted for iSeries connectivity, run on Microsoft Windows operating systems and use the SQL Server and Oracle databases.

The Questys document management products make it easier for people to find, view, and distribute a variety of types of documents. As part of a scanning solution complete with optical character recognition (OCR) technology, the Questys software can be used to replace (or augment) paper-based archives with digital archives. The software can also pull electronic files and e-mail into its archive.

The true power of any document management system is its indexing capability. By associating a keyword or keywords with a document upon entering it into the system, and then creating indexes based on those definitions, enables users to quickly find and pull up the right document, instead of searching aimlessly through piles of documents. Questys Pro Web enables users to access their documents anywhere, through a Web browser, while other add-on modules enable users to output the documents to printers, e-mail, fax, and to CDs (for creating backups).

As a result of the work inFORM Decisions has done to connect its iSpool module with the Questys software, documents stored on an iSeries can now be accessed through Questys, using that program's commands. Addition capabilities include: single-command report routing for printers connected to heterogeneous systems; report-moving capabilities between LPARs; Internet distribution; print-sharing capabilities; and automated routing of reports to remote systems based on control-table routing instructions. Supported report formats include IPDS, AFP, PCL, and ASCI. The integration was completed using standard APIs, inFORM says.

inFORM says there are several advantages to using the iSeries to archive documents, as part of a Questys Pro implementation. First, its "vast disk capacity" can help to free up disk space on multiple, smaller, and decentralized Windows-based systems. Security and the capability to handle multiple workloads were also cited.

The integration work between inFORM's iSpool module and the Questys solution is finished, inFORM says. Pricing for Questys Pro starts at around $1,500, according to the company.

inFORM says it plans to sell its iSpool module as a separate product, and is also offering it to other document management vendors through its Collaborative Services Group initiative, which it launched earlier this year. "There are tremendous growth opportunities for vendors who can cross operating boundaries and provide forms management solutions that use the best platform for a given task," says Dan Forster, president of inFORM Decisions.

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Donnegan Systems: Document Management

Microfilmed images, letter and legal sized documents, forms, engineering drawings, specialty sized papers, and scanned images residing in computer hard drives or optical disks: these are the documents of the new millennium, the repository of organizational memory.

Software designed to track files, whether scanned images, rolls of microfilm or paper files. These are the information management tools available to the record management professional. document management

Systems that can modify the form of a document-from paper to scanned image or filmed image---and back again are the tools of modern day record management efficiency.

And utilizing the least costly storage methods for documents as they age is the best answer to document management budget concerns.

The need to retain files in many forms and to manage them effectively is essential to an organization's viability. At Donnegan Systems, Inc. we make this happen! We offer every level of service and all the right products to modernize and enhance the efficiency of our client's record management system.

We understand the document management needs of a variety of clients including doctors, hospitals, insurance companies and insurance agencies, banks, credit unions, investment firms, government agencies, manufacturing and industry. We particularly understand the document management requirements of those firms that have adopted ISO 9000 standards. We can tailor a document management solution to fit the needs of any organization...HIPAA Compliant Solutions are a specialty of ours.

Need more article about document management, please visit donnegan.com

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collaborative document management

Capture, store, and leverage critical business content—from your desktop, Microsoft Office applications, Enterprise Portals, or your Web browser

Explosion in Business Content

Business success depends on the ability to secure, centrally manage, and quickly disseminate critical information assets. But in most organizations, information is locked up on user’s computers and e-mail servers, in PST files, or piled up on a desk. This content is difficult to access, and it is almost impossible to ensure that the most current versions of documents are shared across the organization. What’s more, this vital business content can easily be corrupted or lost and is extremely costly to recreate if an employee leaves the organization or it is not properly backed up.

The Proliferation of Unstructured Data

According to the Gartner Group, 80 percent of all information generated by businesses today consists of documents, spreadsheets, e-mails, presentations, drawings and other unstructured data. Industry analyst IDC estimates that Fortune 500 companies lose $12 billion each year because they are unable to adequately manage and exploit this unstructured content. Ask yourself: organizations need tools that enable their users to collaborate with colleagues during document creation, access the most recent version of a document, repurpose content, and automate review and approval cycles, via the Internet, intranet, extranet, enterprise portal, or their favorite productivity tools. In short, they need WorkSite.

Document Management: Document management capabilities — the ability to capture, develop, manage, review, approve, and archive documents — are at the heart of WorkSite. WorkSite provides a comprehensive set of document handling features, including check-in/check-out, version control, full-text and metadata search, and document-level security and permissions. WorkSite also provides a raft of additional capabilities and add-ons to support further team communication and more complex document handling and routing requirements, as well as notification of status changes and new documents. Employees save valuable time and money by leveraging and reusing existing data, instead of recreating the wheel.

Collaboration & Ease of Use: The design goal of WorkSite is to provide both the specific documents needed by individuals to achieve their immediate tasks, and to surround them with the context needed to optimize their work within a team environment, such as additional documents, tasks, calendar items and teamcollaborative document management e-mail. The breadth of capabilities and intuitive interfaces offered by WorkSite remove the challenges typically found in “front office” deployments — such as large training efforts, process re-engineering, and general lack of adoption. The functionality found in WorkSite removes these barriers and leads to improved user adoption and thus, more rapid Return on Investment. WorkSite has flexible deployment options ranging from stand-alone browser-based applications, seamless integrations into the applications that front-office workers leverage everyday (including MS Office, Outlook, and Notes), integrations via Portlets into leading enterprise portal applications — all designed to deliver the critical collaboration and document management functionality in a way that is tailored to match the specific business need.

Features/Benefits

  • Protect intellectual capital by storing all project, matter, or engagement-related files, including e-mail messages and attachments and scanned images, in a secure, centralized repository
  • Comprehensive profiling and metadata capture improve productivity by enabling faster and more accurate searches
  • Tight integration with desktop productivity tools enables quick user adoption with little or no training
  • Browser-based access to repository enables access from anywhere, at any time, eliminating delays related to time zone differences
  • Eliminate bottlenecks by enabling all involved users to view the status of contracts and other time-sensitive documents

Want to read article about document management solutions, please visit Interwoven


Agile Document Management & Control

File Management

File attachments are available for all Agile objects

Tracks all actions by document owners, reviewers, and collaborators, in audit trail

Features a central vault for all electronic files

  • File retrieval and storage
  • Check in and check out capabilities
  • Secure encryption and integrity checks on repository

Everyone in an organization's supply chain has access to the latest files, based upon their roles and permissions

Advanced File Management

File replication and distribution across multiple than one vault

Files only accessible through the Agile application with built-in tamper detection

Faster access and fault tolerance

  • Improve performance
  • Reduce network traffic
  • Distribute file server load

Advanced Searching

Rapid access to information

  • Speeds access to product data by enabling users to search on item and part attributes as well as their file attachments with full text search capability

Powerful Query By Example user interface

  • Simplifies entry of search criteria

Need more info about document management, please visit sme.agile.com

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