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Solid Cactus Blog

19 June 06

Introducing Call Center Services from Solid Cactus

One of the most difficult positions to fill is the Customer Service Representative (CSR). CSR’s are critical to any small business. Your customers call them for product information, advice and, of course, to place orders. A good CSR can turn a question into an order, a catalog request into a customer for life. Finding the right person and integrating them into your operation can be difficult. Until now.

Put a Professional Face on Your Company

Building from the experience of running a call center for our sister company, TheFerretStore.com, Solid Cactus can provide you with a customer service solution at a fraction of the cost of doing it yourself. Inbound order taking, outbound surveying, live web chat, email and more are all designed specifically for small to medium-sized businesses.

Call Center Services from Solid Cactus is a per-minute billed service, so you’ll only pay for the time we’re working for you! Solid Cactus provides the CSR’s and a supervisory team in our Wilkes-Barre, PA office. You can drop in at any time.

Solid Cactus uses the latest in telephony technology and software from Cisco designed specifically for call centers. We provide you with:

  • Call Monitoring
  • Call Recording
  • Detailed CSR Reports
  • Inbound Call Reports
  • Customizable Queues

Learn more about Call Center Services from Solid Cactus. Call me at 1-888-361-9814 ext. 3300. Let Solid Cactus take your customer service department to the next level!

Scott Sanfilippo, Co-founder & COO
18 June 06

Solid Cactus Launches Call Center Services

You just opened your first e-commerce store, the orders are coming in, but you're too busy picking and packing to answer the phone and reply to customer email. It's a common scenario for many business owners, but there is a solution. Introducing Call Center Services from Solid Cactus.

The latest product offering from Solid Cactus is designed for the small to medium size business looking to add a customer service department to their operation while not taking on the expense and hassle associated with hiring, training and managing employees.

"Many e-commerce site owners want to focus their attention on managing their website not managing a customer service department" according to Solid Cactus COO, Scott Sanfilippo. "But they also have to realize that today's consumer expects service, so by not having a customer service department they're ultimately hurting themselves."

Call Center Services from Solid Cactus provides inbound order taking, package tracking, email response, and other customer service functions on a per-minute rate. Customer Service Representatives (CSR's) are trained on the client's products and policies and are monitored to ensure the highest level of service is offered to each call. The call center itself uses the latest voice over IP technology from Cisco Systems including the Cisco IP Contact Center designed specifically for the call center environment. Call center employees are based in the company's headquarters in Wilkes-Barre, PA.

With the first ring of the phone on June 19, 2006, Solid Cactus will be providing customer service for a variety of clients with products such as kids furniture, carpets, toys, golf cart parts, party supplies, wedding favors and pet supplies.

15 June 06

My Sales Are Down, WHY???

The other day I read a forum thread on Y Store Forums which asked about the causes of slowed sales. Not only do I own 16 Yahoo Stores myself, I am also an owner of Solid Cactus, and I have been working with many merchants over the years. In those years, I have built some good insight (I think) into this topic, and felt it would benefit you, as well. Be forewarned, anyone who knows me knows that I talk, and write a lot, so if you actually read this, go get yourself a coffee...

When sales and orders are substantially less, the best thing to do is basically troubleshoot it from every angle.

  • Test the Store- Are your order button & shopping cart working? Are you getting any page errors? Go all the way through with a real credit card number (some payment gateways can go down and prevent order from going through – this can happen on a number of levels, not just at the point of sale itself.) If you have a problem here, stop and contact Yahoo ASAP.
  • Have friends place test orders- It helps more if they are in different parts of the country. There are times when communications fail. I can remember a time when I couldn’t access many websites in one day. Later there was a news report that a Sprint data pipeline had failed on the east coast, causing communications failures all over the east coast. If any of your friends can’t put a test order through, stop and contact Yahoo. Make sure they tell you the time they tried to order & who their ISP (Internet Service Provider) is. Browser name, version, and where the order process failed are also useful to have at hand.
  • Take a look at conversion rates - Have you made changes to your store, or changed shipping tables? Have you moved or changed your order button? Have you changed your categorization? I had an instance where a customer had managed to orphan (remove from navigation) a few of their best sections, in essence removing thousands of products from the store – with out realizing it.
  • It could be "seasonal" factors - Are graduations an issue? Or the bad weather in Florida? This depends a lot on the products you are selling though.
  • If you use PPC listings – Check them - If PPCs (Pay Per Clicks), like Yahoo Search Marketing or Good Adwords, aren’t pointed to the correct domain name, customers looking for your site are confronted with a 404 (not found) page.
  • Time to look at Search Engine Results Pages (SERPs) - Click on the “references” link under the statistics column of your store manager, from here you can see how much of your traffic is coming in from each major search engine – Google, Yahoo, and MSN on a day-to-day basis

Very often at Solid Cactus, when our merchants have very BIG problems, our employees come to me for advice. During the first week of April, two of our customers called into Solid Cactus, complaining their sales were cut more than half. Neither merchant had anything in common; they both sold two different products. I went into both of their sites and saw that on March 27, their Google traffic went from THOUSANDS of hits a day down to practically single digits. Both merchants were pretty sure that the problems had to be because of the Yahoo data center move and that their pages were not serving correctly, therefore not being indexed correctly.

I started by checking the traffic on all of my stores. Traffic was all over the place, three of my stores increased in traffic by 40%, the rest stayed the same, and none of them lost traffic. I also called a few of my friends who operate ecommerce stores… I told them about the problem, and I asked if we could look at their graphs together. Most had very noticeable traffic changes on this date. Of course none of them had lost most of their traffic, but some went up, some went down, just enough to make the blue line on the graph buckle.

This now tells me that no matter what the merchants think, this cannot be a Yahoo issue because if this were the case, I wouldn’t see so many stores actually DO BETTER in Google than they were. This would make the theory of poor indexing due to a data center move not as plausible, since Yahoo and MSN were not returning the same decline in traffic.

I went to the web, looking through forums, trying to find the answer. Keep in mind, problems like this don’t always answer themselves fast. It is usually a good idea to poke around in other forums, such as Webmaster World, and Matt Cuts (the guy who works for Google who is very active in helping people with Google problems). The problem – Google’s Big Daddy update

This blog is a must read - Matt Cutts: Gadgets, Google, and SEO - he has one of the absolute best, most informational, useful blogs in creation today.

The moral of the story is, website and conversion problems are often very deeply rooted, and require a lot of research. Don’t be afraid to talk to people, ask around, and do some serious research. Things are never as easy as they seem.

Take care,

Joe Palko
Solid Cactus Inc.
12 June 06

Mining the Gold in Global Sales While Minding the Devils in the Details…

E-commerce is uniquely positioned to take advantage of rapidly emerging international markets. However, all countries and products come with their own rules. Pay attention!

Know the Territory

Some underdeveloped countries are breeding grounds for fraud. Nigeria and Indonesia rarely offer legitimate sales. Remember: if it seems too good to be true, it probably is.

Fed Ex and UPS will provide you with “free” international guides to help you understand import rules. Meat based products from the USA are not allowed into European Union countries without proper documentation. Mexico has restrictions on Chinese made fabrics. Island countries like New Zealand and Australia fear invasive species and rarely accept plant-based products. Check the import guides.

Duties, Taxes, and Postal Systems Vary Widely

All countries charge import duties and taxes, and if the receiving client does not pay them, you will. Make sure international customers understand your terms.

It is cheap to ship UPS Ground to Canada, but UPS charges a $45 - $75 brokerage fee in addition to duty and tax. The Postal Service does not. So, go postal or consider UPS Expedited Service which bundles brokerage fees into the shipping price. Negotiate these issues with your shipping carrier.

Avoid shipping regular air mail or surface mail to countries with poor postal systems. For example, air mail delivery in Italy often takes 6 months. Mexican and Brazilian postal systems have very high theft rates of packages. When in doubt, use UPS, DHL or FedEx. The Postal Service also subcontracts reliable “International Priority” to third party carriers.

Exports are profit centers for FedEx, DHL and UPS. They will create favorable export rates and offer deep discounts. NEVER pay book rate!

Verify, Verify, Verify!!

Address verification does not work on most foreign-issued credit cards. You will generally lose charge backs. Many merchants require wire transfers for initial orders before accepting credit cards. For large dollar value orders, do a wire transfer to your bank account. If you do frequent wire transfers, have your bank set you up with a wire account. Never provide your account and routing number if it has a balance.

Avoid the Costly Mistakes….

Make sure all packages are documented properly, and the contents and values are clearly and correctly stated on the bill of lading. If customs in your destination country refuses the package, you will usually be responsible to pay for shipping in both directions. International sales can be a gold mine if you can avoid the land mines!

Joe Palko, Co-founder & President
5 June 06

Turning Your Customer into Your Best Salesperson

The best advertising is word of mouth. This is one of the oldest laws in business. And while you can quantify how much you spend on print, radio, TV and online ads, word of mouth advertising is, as they say, priceless. The question is, how do you generate all those important personal recommendations? How do you turn a customer into a sales rep?

Make Your Customers Believers

We’ve all spread the word about great business experiences we’ve encountered. Why? Because we loved the company, the service, the people, the products, you name it. Well, that’s your task: Wow them!

  • Dazzling Design. Make your e-commerce site the best in its field. Make it easy to shop, easy to order and easy for search engines to find.
  • Super Service. Make every customer feel like your most important customer.
  • Masterful Merchandising. Offer special deals. Make them good, and change them often to keep up with your customers’ interest.

Encourage Customers to Spread the Word

We all know that in business, the best interest is self-interest. If you want your customers to sing your praises, make it directly worth their while. Nothing works quite like money.

  • Rebates. Give them a discount, commission or coupon for each customer they recommend to you.
  • Discounts to Friends. Offer discounts to the customers your customers provide. This is a wonderful way to start a new customer relationship.
  • Viral Marketing Features. Provide easy ways to send various pages to your customers’ friends.
  • Product Reviews. Recommend products on a review page where the knowledge can help the prospect make an informed decision. That leads to sales which will help you!
  • Include Offers. Give your customers special prices on products related to the products they already buy. Encourage them to expand their relationship with you.

Keep Your Word

The bottom line in turning your customers into sales people: deliver the goods. If you provide great service, your customers are doing their friends a favor by recommending you. If you make promises you don’t keep, your customers won’t want to put their reputations on the line for you. Hey—would you? Be the business you would proudly recommend. Be great!

Justin Rattigan, Vice President
29 May 06

Internet Ad Sales Up 3 Years Running

The beat goes on. The media may change, but the message must always get through; advertising must prevail. Internet advertising is doing exactly that, and doing it better last year than ever before. Online advertising is expected, this year, to surpass spending on advertising in the Yellow Pages, according to the Interactive Advertising Bureau. Last year’s revenues were $12.5 billion, up 30 from the previous record of $9.63 billion in 2004. There were few surprises in the big numbers. Search remained the largest generator of revenues, accounting for $5.1 billion, or 41 percent, of the 2005 figures. Banner and other display ads made up the second-largest category, accounting for 21 percent of 2005 revenues. Online classifieds followed at 17 percent.

Welcome to the Party!

If you think online advertising is costly, lots of people are paying. Search accounts for virtually all of Google’s revenues. Google was a pioneer for the format in which text ads are displayed next to regular search results, the text ads customized to match the subject on which a user is searching. Time Warner Inc.’s AOL unit has decided to make most of its features free, much like commercial television, through its ad-supported sites. Even so, Internet advertising represents only 5 percent of all U.S. advertising revenues. Internet advertising is expected to grow another 25% next year; the prices are rising and no wonder! 50 new stores come online every day. Advertising, smart advertising, is more important than ever.

22 May 06

Daring to Take That First Vacation

So, you’ve worked hard. Your online business is running smoothly, orders are steady and sales are up. But you are tired. You’ve been burning the candles at both ends for two years straight without a break. Those 80 hour weeks have finally caught up with you and an opportunity to get away on a 7-night Caribbean cruise is staring you in the face. Now, what do you do with your online store should you decide to take a break?

Planning the Great Escape

It’s happened to all of us at some point in our online careers, and we’ve all survived a week away from home base. But getting to the point where you believe you’ll survive is important. Before you escape, do some basic business planning so you’ll be comfortable with someone else minding the store while you’re embedded in the conga line on the Lido deck.

Haste Makes Waste

Shutting down your online store while you’re away isn’t an option, so your priority is finding someone to keep the orders coming in and going out. You have two basic choices. Plan A is obvious: this is when many small business owners will decide to hire their first employee. Don’t let the tail wag the dog. Hiring staff changes your business, and the worst thing you can do is rush or be forced into it. Your new hire is going to need training and you have to learn to trust that person. After all, your business will be in their hands while you’re away. If you’re not ready to become an “employer” yet, you’re left with plan B, otherwise known as “friends and family.”

I am not a big fan of hiring friends or family members, but in a crunch they may be your best resource. Just make sure whomever you select is capable of the basics - taking some phone calls, answering email and getting orders out the door. Other business functions can wait for your return.

Keep it Simple

Here is a checklist of tasks your temporary assistant should be able to handle:

  • Pulling orders off your website and entering them into your order management system
  • Answering the phone during your normal business hours
  • Providing customers with product information
  • Entering phone orders and processing credit cards
  • Picking, packing and shipping product from your warehouse
  • Answering customer email
  • Handling returns and exchanges

Now here’s a checklist of things you should do to make your assistant’s job easier:

  • Show them how to use your voice mail and telephone system
  • Write explicit instructions on how to do things (pull orders, charge cards, ship a package, etc.)
  • Write a FAQ – a list of frequently asked questions that customers may ask during a call or email
  • Leave a list of usernames and passwords for your website and order management system
  • List emergency contact numbers in case they have to reach you

We all need a break every now and then; it refreshes us and inspires us to think up the next big venture that will allow 2 weeks of vacation next year! Ecommerce never stops and neither should your business. By choosing the right person to run things while you’re away, you can relax and enjoy the fruits of your labor knowing your “baby” is in capable hands.

Scott Sanfilippo, Co-founder & COO
 
Solid Cactus is the premier developer of Yahoo! Merchant Solutions e-commerce stores. With a team of world-class graphics artists and programmers, Solid Cactus has designed and programmed over 2,000 successful Yahoo! e-commerce stores with clients ranging from small start-ups to Fortune 500 companies. Having been spun off from one of the most successful on-line pet supply retailers, Solid Cactus not only has experience in building e-commerce stores, but making them work. Our real-world experience is what sets us apart from other developers and what truly makes Solid Cactus your partner in e-commerce success.
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