The unique procedure of  incentive tours,

MICE, and VIP Tours

Incentive Travel Checklist, designed by Gateway to Indochina Travel

Incentive, MICE and VIP group travel programs can be a nightmare if improperly handled. This checklist will alert you to all the issues involved with making incentive travel work as a new marketing and employee-motivation tool.

Determining Objectives:

• Top Agents will take part in the Incentive Trip. (Ideally, the program should involve everyone who can help you achieve your goals.)
• Make the requirements realistic and the goals attainable. (What is your goal?)
• Structure the program so that it can satisfy the objectives set for it.

Developing Strategy

• Gateway to Indochina Travel offers an adequate planning time and writes a firm schedule (Even the bad weather: another option)
• You will grant one person the authority to make day-to-day decisions and act as liaison between your company and Incentive Design Department of Gateway to Indochina Travel Company, if you use GTI Travel’s services.
• We will draw up a timetable and assign areas of responsibility of each party and plan for the unexpected.
• You have established a realistic budget, and make sure our Incentive Design Department be aware of it.
• Incentive programs can backfire unless carefully constructed.

Planning

• Give our Incentive Design Department the profile and travel history of the group (top agents) so that we can amend itinerary more appropriate and motivational for your group.
• Determine that you will need space for the awarding ceremony outside. Avon use their MC

Examining the sites

• Gateway to Indochina Travel has visited the site in person.
• There are cultural and recreational attractions in this destination.
• We will contact with medical and emergency care facilities readily there.
• Make sure the condition of the hotel be suitable.
• Our trained staff will handle groups.
• The quality of meals at a 4-star resort is preferred.
• What features/amenities do you need to be offered?

Communicating the Program

• We have designed and produced a series of motivating mailings to excite the potential participants and your authorized person.
• Launch the program with a meeting.
• At the meeting, show a demonstrate the resort and the surrounding area.
• Provide an easy way for participants to get questions answered.
• We will consider sweepstakes or instant-winner games to provide periodic re-excitement and inspire all-out performance.

Get the Most for Your Money

• Negotiate with the Incentive Design Department to get the best possible rates, complimentary rooms and services, and upgrades.
• Set up procedures with suppliers for purchase orders, deposit and payment schedules, and contract reviews.
• Note cancellation deadlines/penalties.
• Make sure contracts are itemized to include all costs. Beware of hidden costs.

Gateway to Indochina Travel insures a successful program

• Develop an itinerary that provides a good sampling of the history and culture but also allows sufficient free time.
• Arrange parties themed to the area.
• Submit a rooming list, including special requests, to the hotel/resort before arrival.
• Meet with key personnel at the facility to review your requirements.
• Make sure every participant gets VIP treatment.
• If you have a large group, publishing a daily newsletter keeps everybody informed about the day's itinerary.
• Provide pillow gifts for participants.

Gateway to Indochina Travel will making it easy on everybody

• Give participants a phone hotline they can use prior to, and through, the day of departure. If budget permits.
• Make special arrangements for participants who have physical disabilities or dietary restrictions.
• Pre-register all guests. Check-in and checkout should be prearranged.
• Staff a hospitality/information desk at the hotel to deal with any problems.
• Have a professional escort accompany the group form major gateways.
• Prearrange ground transportation.

Provide participants in advance with information and details of the program and appropriate dress.