AMERICAN PATRIOT GETAWAYS LODGING POLICY

CHECK IN TIME - Check in time begins at 4:00 p.m. EST, No Exceptions. While we make every effort to have your cabin ready promptly, from time to time there may be a delay and your patience is appreciated. Check out time is 11:00 a.m. EST. No Exceptions, please. An additional night stay may be charged for late check outs.

LOCK BOXES/KEYS - On the day of your arrival, you may call our office at 1-800-532-7845 after 4:00 p.m. EST to get the lock box code for your cabin. This is an automated system that will require you to enter your confirmation number. Once you have received your lock box code you will input the number in the lockbox and the key to your cabin will be inside the lock box. The key MUST remain in the lock box at all times when not in use. There is a $100 fine if the key is not found in the lock box and guests may incur additional service call charges if maintenance personnel are unable to enter the cabin because the key was not in the lock box.

PAYMENT

1. For reservations made by credit card, 50% of your total stay is charged to your card the day the reservation is made. The remaining 50% is automatically charged to your card 10 days prior to your arrival. DO NOT mail a check as payment for your balance due. APG does not accept personal checks. If you want to use a different credit card for the final payment, you must contact our office prior to the date the balance is due.
   


2. If you made reservations by allowing APG to directly debit your checking account and you did not pay the full balance at the time the reservation was made, we will transfer the final payment of your stay 10 days prior to your scheduled arrival day.
   


3. No portion of your payment is held in escrow.

CANCELLATIONS - All reservations are subject to a $30 non-refundable processing fee. Cancellations made 30 days or less in advance of the scheduled arrival date will receive credit in the form of an Inventory Reservation Certificate, less a $25 administrative fee. The certificate is good for one year from the scheduled arrival date and can only be used for the cabin originally reserved. Cancellations made 30 days or less in advance of a holiday or peak season reservation will receive credit in the form of an Inventory Reservation Certificate, less a $100 administrative fee. Changes in arrival dates are allowed subject to availability, more than 14 days in advance of the scheduled arrival date. There is a $25 administrative fee for all cancellations or changes. No changes are allowed within 14 days of your arrival. Holidays require 30 days notice for changes in dates and units. You may upgrade to a larger unit, subject to availability, any time prior to check-in. There is no fee to upgrade to a larger cabin. Downgrading to a smaller cabin is permitted if guests notify our office more than 7 days prior to their scheduled arrival date. There is a $25 fee to downgrade to a smaller or different cabin.

REFUNDS - All our properties are privately owned. Descriptions, bed sizes, amenities and names of cabins are subject to change without notice. Your cabin/chalet should be inspected prior to your arrival to ensure that all equipment is in good working order. In the event of a mechanical failure, we will make every effort to have all reported malfunctions corrected as promptly as possible. Neither the rental company nor the property owner will be obligated to give replacements or refunds in the event of failure or absence of any item, or for any public utility including television service. No refunds will be given due to early departure. This includes departures due to inclement weather. You are responsible for the entire booking once your reservation has been made.

SPECIAL PROMOTIONS - Occasionally APG offers special discount promotions. If you book a reservation under the terms of a promotion, you will not be eligible for any type of cancellations, refunds, or changes that you may have been eligible to receive if you had booked the reservation at the regular rate per night.

NO STUDENT GROUPS OR HOUSE PARTIES OF ANY KIND - If guests are found to be having a party in any of our units, everyone will be asked to vacate the premises. No refunds will be given.

PETS - Most of our cabins do not allow pets. If a pet is found in any of our units that do not allow pets, a cleaning fee of $250 will be assessed and you will be held responsible for any damages caused by unauthorized pets.

MAXIMUM OCCUPANCY - Local fire codes have established maximums for all units. Please adhere to these maximums.

FINANCIAL RESPONSIBILITY - Guests assume full responsibility for all damages, excessive cleaning charges, or any missing items including linens and towels. Please read the departure instructions in the unit. If these procedures are not followed an excessive cleaning fee will be charged. APG cannot be held responsible for items left in the cabin, please double check before you depart.

HOT TUBS AND COVERS - Hot tubs will be inspected after each rental. If any items such as food, alcohol, soaps or bath products, etc. are found in the hot tub, you will be charged an excessive cleaning fee of $150. Damage to any cover will result in a $400 to $600 charge. Covers should remain on the hot tub at all times when not in use.

HOT TUB WARNING: Persons with heart conditions, skin sensitivities, pregnant women and children under the age of 16 SHOULD NOT use the hot tub. There is medical research indicating that being in a hot tub can cause an unsafe drop in a young person's heart rate and can dangerously increase his or her body temperature. Children are also more prone to skin irritation from the chemicals in the water. A hot tub is not a swimming pool. Submersing in a hot tub by any person can result in serious eye, ear and respiratory diseases.

Mandatory Procedure for Use of Hot Tubs

• No persons with heart problems, pregnant or under the age of 16 may use the hot tub.
• Shower before entering hot tub. Bacteria on your body can result in bacteria in the hot tub.
• Do not use any type of oil or bubbles.
• Shower off immediately after hot tub use.

FIREPLACES - From May through October 1, fireplaces are NOT to be used. Please adhere to this policy. If you are staying with us during the time when fireplaces may be used, please be aware that we do not supply firewood. This is the guests' responsibility. Many of our cabins have gas logs with timers. Please read the instructions carefully before using these fireplaces.

DRIVING CONDITIONS - Mountain roads can be tough at any time of the year. We do not guarantee any road surface conditions. Most roads in our area are well maintained, but they are curvy and steep. Some units may have gravel drives or roads. While these roads are routinely maintained, they may be bumpy at times. In the late fall, winter, and early spring it is not uncommon to occasionally have hazardous road conditions. It is strongly recommended that all guests during these seasons have four-wheel drive and/or chains. Winter road conditions and maintenance are not guaranteed. We do not refund due to road conditions. You are responsible for your transportation. We cannot provide any transportation for guests nor are we responsible for any towing charges you may incur during your stay.

EMERGENCY NUMBER - Our Front Desk/Guest Services office is open 24 hours a day 7 days a week and can be reached by calling toll free 1-866-367-4838 or locally at 865-774-5545. You will find this afterhour’s emergency number on your confirmation letter and it is also posted in your cabin. If you have an emergency you may call our office or dial 911.

CUSTOMER COMMENTS - We hope you enjoy your stay in the beautiful Smoky Mountains. In our efforts to improve our service and reward our staff, we welcome any comments you may have about your stay. Comments about individual cabins will be passed along to the owners of the cabin.