The Wayback Machine - https://web.archive.org/all/20081002183839/http://www.plni.net:80/employment/index.asp?cat=CurrentJobOpening&EmploymentID=137
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- Current Job Openings
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Office Coordinator
Location: Honolulu, HI
General Summary
This multidimensional position includes assisting with office management, and financial coordination, purchasing, special event planning, human resources support, administrative duties, and organizing and assisting with the daily activities for the company.
Principal Duties and Responsibilities
The Office Coordinator position is responsible for coordinating the day to day functions of the entire office, including satellite offices and other company locations. Additional duties include: coverage for the front desk, handling correspondence, word processing, preparing spreadsheets, maintaining files and reports, event planning, office space planning, and setting up new employees. Must maintain absolute discretion with regard to confidential Company and personnel information. Occasional evening &/ or week-end hours required. Some occasional neighbor island travel may be required. Position reports directly to the Human Resources Manager.
Responsible for, but not limited to:
1. Process invoices and complete routing high volume of Purchase Orders.
2. Accounts Payable research as needed.
3. Review & process employee & management expense reports for accuracy & completion.
4. Oversee ordering office supplies / Inventory.
5. Coordinate and oversee travel arrangements.
6. New Employee set-up: desks, supplies, building access, access keys, and ensure all other departments have completed their process of the new hire set-up process. Coordinate with building property management for company needs (i.e. annual fire drills).
7. Maintain vendor and asset files.
8. Office maintenance, equipment, and assist with office space planning.
9. Assist with organizing company monthly & yearly events and meetings: Pau Hana & Holiday Parties.
10. Maintain company vehicle files & upkeep of vehicle maintenance.
11. Coordinate Fire Warden Information for the downtown office.
12. Coordinate with all office locations for supplies & facilities management, including Koko Marina and the Halawa warehouse.
13. Provide administrative support to the management team when necessary.
14. Assist with safety awareness program
15. Provide assistance to the Human Resources Manager as directed, at times having access to certain confidential employee information.
16. All other additional duties as assigned.
Supervisory Responsibility: none
Schedule: Regular Attendance and punctuality are requirements for this position. Standard hours of work are: Monday- Friday, 8:00 am to 5:00 pm.
Must be flexible to work occasional evening &/ or week-end hours as required.
Minimum Qualifications
1. High school or equivalent education.
2. 1 year of administrative or office experience.
3. Must be able to handle multiple tasks, adapt quickly to change, deal with internal and external customers, and be well organized. Superior organizational skills and multi-tasking abilities
4. Able to work under critical time deadlines, re-evaluate priorities and interact well with all levels of personnel.
5. Must be capable of maintaining absolute confidentiality with sensitive company information.
6. Must be able to provide and main good customer service among internal customers and be comfortable in a professional office environment.
7. Experience with MS Office 2000 product Suite (Word, Excel, PowerPoint, and Outlook) and have experience researching the Internet.
8. Valid Driver` license required.
Preferred Qualifications:
1. Some college experience.
2. 2+ years of administrative support experience.
3. Experience in office administration and basic financial management.
4. Intermediate to Advanced level working with MS Office 2000 product suite.
5. Quick Books or other Accounting software experience.
Pre-employment Drug Testing Required
Posted: 09/04/2008
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