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Add Release Form

Please read this document carefully as it explains how to use the Add Release form.

Also refer to these genre-specific guidelines. They contain a few variations of these guidelines which are unique to each genre.

After you have entered information in the form, you will have options to "Save Draft" or "Preview". "Save Draft" will save your submission for editing later. After you save a draft it will be listed in My Discogs / Draft Releases. "Save Draft" DOES NOT submit the release. To submit the release you must first click "Preview". If the preview did not find errors, there will be a "Submit" button in the grey preview box.

Which Releases Can I Submit?

Do not submit releases based on your memory, information gathered from web-related sources or other media outlets such as magazines. Why? Nothing has a higher chance of being correct than the release itself, and that is important. As a rule of thumb, only add releases that you own in your music collection, or ones that are currently in your possession.

Are Promos Allowed?

In most cases, NO. Promos are only allowed into Discogs if one or more of these conditions are met:

  • the tracklisting of the promo differs from the tracklisting of the official release
  • the catalog number of the promo differs from the catalog number of the official release
  • the promo does not have an official release
  • the promo comes in unique packaging which differs from the official release (clear vinyl, includes booklet, etc) (NOT WHITE LABEL).

Capitalization

On Artist names, Label names, Release titles, and Track titles, all words must be capitalized except articles (capitalization is optional on a, and, the, etc, unless it is the first word). Capitalization of artist name particles (i.e. van, von, di, de, la, etc.) is not required.

Examples
We Are the Music Makers Correct
We Are The Music Makers Correct
we are the music makers Not Correct
We are the music makers Not Correct
WE ARE THE MUSIC MAKERS Not Correct
The Sound of Now Correct
the Sound of Now Not Correct
The sound of now Not Correct
Ludwig von Man Correct
Ludwig Von Man Correct
ludwig von man Not Correct

A Field-by-Field Explanation of the Add Release Form

Artist

This refers to the main credited artist for this release. If there is more than one main artist on a release then either "Various" should be used for the main artist or, if there are only a few artists, they should all be listed but linked with an appropriate "Join" e.g. "/".

Special Artists: Various is to be used for compilations. Unknown Artist is to be used for releases and tracks which are not credited.

Releases that are not credited to an artist should be entered as "Unknown Artist".

Click the plus (+) button if you would like to list more than one artist as the main artist. Doing this will also add a Join field between each artist.

Artist Naming Conventions

Artists beginning with "The" -- "The Artist" should become "Artist, The"
Example: "RZA, The".

Different Artists with the same name -- For example, two artists named "John B" should be entered as "John B" and "John B (2)". The (2) is not part of the name but is used to distinguish the two artists. If you need to create a third use (3) and so on.

Artists with appreviated titles -- These artists should have proper spacing. Example:
- "Mr. Artist" instead of "Mr.Artist"
- "Dr. Dre" instead of "Dr.Dre"

Should I use a single artist, multiple artists, or Various on a Release?

Most releases fall into one of the following categories:

Single-artist release: A release where a single artist occupies an overwhelming majority or all of the time on a release. The single artist should be listed as the main artist of the release.
Split-artist release: A release where 2 or 3 artists share approximately equal time on the disc. The artists should be listed separately in the main artist section, using join fields. Indivudual artists should be listed with each track.
Collaboration release: A release in which two or more artists collaborate on a majority of the tracks. Artists should be listed in the main artist section. If the track is by the same group of artists then it is not necessary to list the artist on the track.
Compilation release: Everything else. Main artist should be Various. Artists should be listed with each track.

Listing Artists on Collaboration Releases

Artist names consisting of two or more artists can be listed separately with a join field. This is useful for artist names such as "ABC & XYZ". ABC and XYZ would be listed as separate artists and "&" should be in the join field. Artists which commonly record together should be listed as one artist. Examples: "Ed Rush & Optical", "Dom & Roland" (it's really one person), "Giovanni & Mosler" and "Olga+Jozef" should be listed as one artist entry.

Artist collaborations which are one-off recordings should be listed as separate artists. If this one-off collaboration becomes an ongoing recording team then they can be updated to one artist entry later.

"Featuring" should always be listed in the extra artist field (see below) and not in a join field. This is to provide a consistent look and structure to Discogs.

Title

Use this field to enter the main title of your release. Please do not use any quotation marks (") in the main release title field, as this additional punctuation is not necessary. Also, if your release has no title you can opt to use "Untitled" (without quotes) or enter in the main track or up to two track names as the main title of the release. However, if you are going to use two track names in the title, please make sure you separate them with a slash and a space on either side of the slash, as this helps the search function properly.
Example: ABC Song / XYZ Song.

Label / Catalog #

If the label already has releases in Discogs, confirm on the label page that the supplied catalog number is following the existing format for consistency. Also, check that the release has not already been entered in the database on that label.

Releases which are promos or are not on a label should be listed under "Not On Label".

Releases With More Than One Label

The Add Release form has the capability to list more than one label on a release. This is only to be used in the case of a joint release between two or more labels. For example, two labels release something and each give their own catalog number to the release. This is not to be used for the same release being re-issued by a different label, or listing a label and its parent label on the release.

Format

Please select one format from the dropdown. If the release is an unusual combination of formats (2-CD + DVD, etc), please use "Mixed Media" and list the format in the Release Notes section.

Can I add DVD releases to Discogs? -- Only DVDs which contain at least some music content are allowed in Discogs.

Can I add MP3 / Ogg-Vorbis Releases to Discogs? -- In most cases, No. But there are some exceptions to this rule. Only downloadable MP3 / Ogg Vorbis releases can be submitted. MP3's which are from the data part of an audio CD are not allowed; those should be mentioned in the notes field of the original release itself.

Due to the recent emergence of digital labels and the variety of those labels, we cannot establish firm guidelines on which digital releases will be accepted and which will not be accepted. However, below is a list of criteria which can prove the validity of a digital release. The more criteria that your release satisfies, the more likely it will be accepted into Discogs.

  • The existence of the release can be proven with a hyperlink.
  • The release has to be on a well known MP3 label. Tracks on mp3.com or other online-music portals are not accepted.
  • The release has to be listed with a catalog number.
  • The release is not available on any physical medium (it has to be MP3-exclusive).
  • The artist also has physical releases which are appropriate for Discogs.
  • The release does not consist of one single track, and the tracks have to be explicitly linked together as one release.
  • The release has its own layout that can be printed and used for self-made CDr versions of that release.

Discogs does not accept downloadable gimmicks from artist pages (Example: remixes, live-versions, etc.) or self-made music that someone has uploaded to his/her webspace.

Country

This refers to the release's country of origin, not where the artist is from.

Released

This refers to the exact or approximate date of release. For an exact date enter in the format "YYYY-MM-DD" (02-Sept 1997 would be 1997-09-02). For an approximate release date you may enter only the year (in four-digit format, YYYY) or year and month with "00" for the day (YYYY-MM-00).

Usually, the latest copyright date that appears on the release is the one to use. If there is any doubt, consult other sources, and use common sense. Re-releases of older material sometimes do not have updated copyright dates on the packaging, but you should do your best to find the actual date of that release, not of the original recording. Be especially suspicious of CDs with copyright dates prior to 1984.

There are usually two copyright dates on a release. One is for the release itself, including the media and packaging and any visual artwork that appears on it, and this date is usually updated with each release. The other is for the sound recording that is being reproduced, and usually does not change. The sound recording copyright is designated by the circle-P (sound recording copyright / phonorecord / published) symbol, and the release copyright by the circle-C (copyright) symbol or the word "copyright".

Do not try to reproduce copyright symbols in your submissions.

Genres / Styles

Genre is a high-level description of the music, whereas style is more specific. At least ONE genre is required. Style may or may not be required, depending on the genre. Please read the genre-specific guidelines (link at top of page).

Extra Artists

In addition to the main artist you may list additional release-wide artists. In Discogs these are called extra artists. Use this for the producer of an entire album, singer on an entire album, etc. If someone remixed all tracks on an album, you may list them once here instead of on each track (to avoid repetition).

Each extra artist entry also has a "role" field. This notes what the artist did on the release. You may list anything in the role field but only some roles are indexed. An indexed role will be listed on its own section of the artist's page. Example: The "Remix" role will be listed under the "Remixes:" section of the artist page. The "Producer" role will be listed under the "Production:" section of the artist page. Any role that is not indexed will default to the "Appears On:" or "Tracks Appear On:" sections of the artist page. At this time, the following roles are indexed:

  • DJ Mix
  • Producer
  • Remix
  • Scratches
  • Co-producer
  • Mixed By

Note that these indexed roles are cAsE sEnSiTiVe.

DJ Mix cd's should be listed with the main artist as Various and an extra artist credit to the DJ name and the "DJ Mix" role.

Mixed Checkbox

Check this box if all of the tracks are mixed together into one continuous mix. Example: DJ Mix cd's.

Release Notes

Use this area to add any notes about the release (one-sided vinyl, promo release, special packaging, etc). No opinions, reviews, or promotional language is allowed here.

Tracklisting

A tracklisting is required for all Discogs releases. Submissions without a tracklisting will not be accepted. Below is an explanation of each field available in the Tracklisting section.

Pos -- The position of the track (1, 2, 3, A, B, A1, A2, CD1-01, etc). It is best to use the positions from the actual release, except in cases where the release uses positions like "this side / that side" or "logo side / words side". These should be mentioned in the notes field and listed with a simpler track position such as A1, B1. On multi-disc CD releases any format which differentiates each disc is accepted (CD1-01, 1.01, CD1.01, etc). Prefixing positions with zeroes is not required. In cases where there is one track on a side of vinyl A1 or A is accepted.

Artist -- The artist for this track. You may also use more than one artist and join fields as previously defined. The same guidelines apply. This field should be left empty if all of the tracks are by the same artist.

Title -- The title of the track. Discogs requires full track titles, and there is a standard format of 'Name of Track (Title of Remix)'.

Extra Artist -- You may list extra artists for each track. Refer to the extra artist description mentioned previously.

Duration -- This is optional. The only accepted format is 0:00.

Images

You may attach images along with your release submission. Please see Image Specifications.

Moderator Notes

Use this field to send any messages to the moderators. If this release was previously rejected and you are re-submitting, use the moderator notes to explain what changes you are making or why the requested changes should not be made.

Extra

At the bottom of the Add Release form there are also options to add the release to your collection and save a rating before submitting.