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CFAO 27-5 -- CANADIAN FORCES MUSEUMS

PURPOSE

1. This order prescribes the procedures to be followed by a base, station, or other unit to establish and obtain support for an official accredited Canadian Forces (CF) museum, hereinafter referred to as a museum. Collections of military memorabilia and artefacts that have not been accorded museum status under this order are designated historical collections.

ROLE AND STATUS OF MUSEUMS

2. The role of the CF Museum System is to preserve and interpret the Canadian military heritage in order to increase a sense of identity and esprit de corps within the CF and to support the goals of the Department of National Defense (DND).

3. CF museums are non-public fund (NPF) activities operated in accordance with policy and orders governing such activities promulgated by the Chief of the Defense Staff (CDS) in accordance with Section 38 of the National Defence Act (NDA).

4. Each museum may form a cooperating association of friends of the museum to assist with projects. In many cases, this will be the appropriate branch or regimental association, in others, a special association formed for the purpose. Base commanders and COs shall ensure to keep the legal identity of CF museums as NPF activities and cooperating associations or societies separate. Any questions pertaining to these matters should be directed to NDHQ/JAG/DLaw/A.

CANADIAN FORCES MUSEUM COMMITTEE/ LOCAL MUSEUM COMMITTEE

5. A CF Museum Committee, established at NDHQ, administers the overall museum policy. Local museum committees established by base commanders or unit commanding officers (COs) administer the actual operation of their official museums.

ESTABLISHMENT

6. A base, station, or other unit wishing to establish a museum, or to obtain official status for an existing historical collection, shall make application through normal channels to the CF Museum Committee, using the format in Annex A as a guide. The criteria by which the application will be judged are in Annex C. A list of museums is in Annex B.

PERIODIC INSPECTION

7. Each museum granted official status in accordance with this order will be inspected by a representative of the CF Museum Committee at approximately three-year intervals. Museum facilities and the maintenance of displays will be inspected during the visit to verify that the criteria on which the granting of official status was based still apply.

PERSONNEL

8. Unless there is an established position, a member of the CF shall not be employed full-time in a museum, but may, subject to military requirements, be employed on a part-time basis as a secondary duty if the member is appointed by the member's CO.

9. Application may be made in accordance with procedures described in A-AE-219-002/AG-001 to establish one military or civilian position as curator for each CF museum. The application must include the offer of a suitable offset from the sponsoring organization and be recommended by the chairman of the CF Museums Committee. Each application will be considered on its own merits taking into account all relevant factors including:

     a.   the value and nature of the artefacts;

b. the number of potential users, both military and the general public; and
c. the availability of suitable secondary duty personnel for its operation.

10. The CF Museum Committee will arrange with the National Museums of Canada for the training of specified personnel in museology.

ACCOMMODATION

11. Serviced accommodation may be allotted to a museum by the base commander. Such accommodation shall be maintained at public expense, subject to availability of funds.

12. Construction or alterations of accommodation using other than public funds shall follow the procedures and approval requirements for NPF projects. Construction or alterations will normally be a combined construction and maintenance project as defined in C-08-005-120/AG-000-- CF Construction Engineering Manual, Chapter 13. Normal cost sharing will be for the public to be responsible for the maintenance items and NPF to be responsible for the construction items.

13. Acquisition of real property is governed by 27-6, paragraph 18.

SECURITY

14. Weapons held by a museum, however they were obtained, cannot be irreversibly modified. Advice on weapon storage can be obtained from base security officers, and specific cases may be referred to NDHQ/D Secur Ops (Director Security Operations) and the secretary of the CF Museum Committee for adjudication.

SAFETY PRECAUTIONS

15. The following precautions apply to all ammunition and explosives exhibits:

     a.   No live ammunition or explosives shall be kept in a museum.

b. All ammunition and explosives components shall bear a certification by a qualified ammunition technical officer that they are either free from explosives and pyrotechnic content or inert.

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MATERIEL

16. Materiel may be acquired or provided as follows:

     a.   Artefacts

(1) Display items may be acquired from an individual or an organization by outright gift, conditional gift or loan, or by issue from DND as described in sub-subparagraph (2).
(2) DND materiel that is obsolete or in excess of normal CF requirement may be issued to a museum or historical collection on authority of the CF Museum Committee. When the item is no longer required by the museums or historical collections it will be subject to normal disposal through a Crown Assets distribution centre. Standard issue military pattern equipment may be issued on authority of DNHQ/DSRO (Director Supply Resources and Operations), on a temporary issue basis.
b. Accommodation Stores. Office furniture and supplies may be provided on an as-required basis, subject to availability, on the authority of the base commander.
c. Maintenance and Transportation of Display Items. Movement, maintenance and restoration of display items may, subject to availability of funds, be done at public expense, using DND facilities where available, without affecting title of the materiel so moved, maintained or restored.
d. Display Aids. Materiel such as showcases, security devices, mannequins and descriptive labels may be provided at public expense subject to availability of funds.

17. Artefacts other than public items issued or otherwise provided under sub-subparagraph 1 6a(2), or on loan from an individual or organization, are non-public property (NPP) and controlled under the provisions of 27-9 and 27-10.

FINANCE

18. Funds required for routine operations must be generated from local resources, including grants and donations from interested organizations and individuals.

19. The CF Museum Committee is allotted an annual budget to assist with the operation of accredited museums. The public funds will be allocated to approved museums based on priorities established by the Committee. Applications from museums for assistance grants must reach the CF Museum Committee by 30 Nov for expenditures planned in the following fiscal year. The application should contain:

     a.   current museum directory information, including name, mission,
          address and appointments;

b. statement of revenue from all sources and expenditures for the previous fiscal year, certified by the NPF accounting officer;
c. approved budget for the current fiscal year;
d. proposed budget for the next fiscal year, including full disclosure of all anticipated revenue and sources;
e. amount requested;
f. full substantiation for each project exceeding $300 in value-- each project must be separately identified, describing the need for the project, the work to be undertaken and its estimated cost; and
g. approval of the base commander or CO, as applicable.

20. Annual museum budgets are subject to review and approval of the CF Museum Committee. Museums will be advised by 1 May each year of expenditures approved by the Committee together with the amount of the public grant approved.

21. The local museum committee may delegate spending authority to the curator of a museum for the purchase of materiel and services authorized by NDHQ in the annual budget, in an amount not exceeding $200 per project. Procurements which exceed this amount must be submitted for approval to the local museum committee accompanied by three tenders from different suppliers. The curator shall supply written substantiation when acceptance of other than the lowest tender is recommended. This substantiation, plus copies of tenders, shall be kept on museums' files.

22. Funds received by museums shall be accounted for as follows:
a. Regular Force Museums
1. Public funds shall be accounted for through the NPF accounting records of the base fund in accordance with A-FN-105-001/AG-001, NPF Accounting Manual, Chapter 49.
2. Non-public funds shall be accounted for through the NPF accounting records of the base fund as a trust liability account in accordance with A-FN-105-001/AG-001, Chapter 48.
b. Reserve Force Museums. Public and non-public funds shall be accounted for through the NPF accounting records in accordance with A-FN-105-001/AG-001, Chapter 60.

23. To ensure that funds provided are being used for the intended purpose, the base commander shall ensure that museum accounts are audited on a periodic basis as established by the base or unit (NPF) audit board. The public grant account will also be subject to audit by the Director General Audit (DGA) staff.

24. Base commanders and COs shall ensure they receive quarterly statements reflecting the financial position of museums under their jurisdiction.

INSURANCE

25. The non-public property (NPP) of museums of Regular Force units is covered by the NPF Consolidated Insurance Program (CIP). Details of the coverage provided are contained in A-FN-105-001/AG-001, Chapter 20. Special procedures for museums are described in Appendix 2 to Annex N of that chapter.

26. The NPP of museums of Reserve Force units may be covered if they provide the NPF CIP insurer, through Director Non-Public Funds Services (DNPFS), with a copy of the list of museum contents prepared in accordance with Appendix 2 to Annex N to Chapter 20 of A-FN-105-001/AG-001. Reserve units, not wishing to insure through NPF CIP, shall obtain adequate coverage from another source as detailed in 27-7.

HISTORICAL COLLECTIONS

27. Historical collections may be established on the authority of the CO and may be housed in available serviced accommodation.

28. With the exception of artefacts outlined in paragraph 16a(2) materiel, financial, and personnel support as authorized by this order shall not be provided in respect of historical collections.

29. Security and safety precautions for historical collections shall be as prescribed in paragraphs 14 and 15. (C) 1605-27-5 (DC) Issued 1989-11-10

INDEX
Institutes Museums
 

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ANNEX A -- APPLICATION FOR STATUS AS A CANADIAN FORCES MUSEUM
(see Note 1)

1. Name of Base, Station or Unit.

2. Mission. State the purpose for establishing and operating the museum.

3. Existing Status. State whether or not a historical collection exists to form the basis of the museum. If so, provide a simple description of its size and contents.

4. Display Content. State the planned content, scope and variety of the artefact collection.

5. Access. Include the intended periods of operation and any restrictions on access to visitors, either military or civilian.

6. Administration. State the applicable fund that will administer the museum. If a separate museum committee is to be set up, attach a copy of its terms of reference.

7. Personnel. List the personnel, by rank, who will be required to run the museum as a secondary duty (see Note 2).

8. Accommodation. State what space will be used to accommodate the museum. Attach floor plans giving dimensions of space to be used, and state how much room is available for expansion.

9. Financial. State details of estimated annual financial support from whatever source. An application for funds (see paragraph 11 of order) may be included if desired.

10. _____________________

     (Commanding Officer)

11. I agree to support this museum.
_____________________ (Base Commander)

12. Comments of command headquarters (HQ) (see Note 3).
Notes -- 1. This application shall be processed through normal channels to NDHQ/DSRO.
2. If the application is approved the Committee will ensure that the positions named are appropriately annotated.
3. If more than one command is involved, comments from each of the command HQ must be obtained.
Issued 1989-11-10

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ANNEX B -- OFFICIAL CANADIAN FORCES MUSEUMS AND THEIR ADDRESSES LISTED EAST TO WEST BY PROVINCES

NOVA SCOTIA

Maritime Command Museum Canadian Forces Base Halifax FMO Halifax, N.S. B3K 2X0 Shearwater Aviation Museum Canadian Forces Base Shearwater Shearwater, N.S. BOJ 3A0

NEW BRUNSWICK

Canadian Forces Base Gagetown Military Museum Canadian Forces Base Gagetown Oromocto, N.B. EOG 2P0

QUEBEC

Voltigeurs de Québec Museum 795 Grande Allée Québec, Que. G1R 2L3 Royal 22e Régiment Museum La Citadelle Québec, Que. G1R 3R2 12e Régiment blindé du Canada Museum

574 St. François Xavier St. Trois-Rivières, Que. G9A 1R6 Les Fusiliers de Sherbrooke Museum 64 Belvédère S. Sherbrooke, Que. JlH 4B4 Le Régiment de la Chaudiere Museum 10 Arsenal St. Levis, Que. G6V 4P7 The Black Watch (Royal Highland Regiment) of Canada Museum 2067 Bleury St. Montreal, Que. H3A 2K2 Les Fusiliers Mont-Royal Museum 3721 Henri Julien Ave. Montreal, Que. H2X 3H4 Royal Canadian Ordnance Corps Museum PO Box 6109 Montreal, Que. H3C 3H7 Canadian Grenadier Guards Museum 4171 Esplanade Ave. Montreal, Que. H2W 1S9 Royal Montreal Regiment Museum

4625 Ste. Catherine St. W. Montreal, Que. H3Z 1S4 Collège militaire royal Museum Collège militaire royal de Saint-Jean St-Jean, Que. J0J 1R0

ONTARIO

Cameron Highlanders of Canada Museum Ottawa, Ont. K1A OK2 Canadian Forces Communications and Electronics Museum Canadian Forces Base Kingston Kingston, Ont. K7L 2Z2 Royal Military College of Canada Museum Royal Military College of Canada Kingston, Ont. K7L 2W3 RCAF Museum Canadian Forces Base Trenton Astra, Ont. KOK 1B0 Canadian Forces Airborne Museum Canadian Forces Base Petawawa Petawawa, Ont. K8H 2X3 Petawawa Military Museum Canadian Forces Base Petawawa Petawawa, Ont. K8H 2X3 Canadian Forces Base Borden Military Museum Canadian Forces Base Borden Borden, Ont. LOM 1C0 The Ontario Regiment (RCAC) Museum 53 Simcoe St. N. Oshawa, Ont. L1G 4R9 The Lorne Scots Regimental Museum The Lorne Scots (Peel, Dufferin and Halton Regiment) 48 John St. Brampton, Ont. L6W 1Z3 Royal Canadian Regiment Museum The Royal Canadian Regiment Wolseley Barracks London, Ont. N5Y 4T7 2nd Battalion, Irish Regiment of Canada 333 Riverside Dr. Sudbury, Ont. P3E 1H5

MANITOBA

The Fort Garry Horse Museum McGregor Armoury Winnipeg, Man. R2W 1A8 Royal Winnipeg Rifles Museum Minto Armoury Winnipeg, Man. R3G 0J7 Royal Regiment of Canadian Artillery Museum Canadian Forces Base Shilo Shilo, Man. ROK 2A0

ALBERTA

Lord Strathcona's Horse (Royal Canadians) Museum Canadian Forces Base Calgary Calgary, Alta. T3E 1T8 King's Own Calgary Regiment Museum Mewata Armoury 801-11 St. S.W. Calgary, Alta. T2P 2C4 Princess Patricia's Canadian Light Infantry Museum Canadian Forces Base Calgary Calgary, Alta. T3E 1T8 408 Tactical Helicopter Squadron Museum Canadian Forces Base Edmonton Lancaster Park, Alta. TOA 2H0

BRITISH COLUMBIA

Canadian Military Engineers Museum Canadian Forces Base Chilliwack Vedder Crossing, B.C. VOX 1ZO The Royal Westminster Regiment Museum The Armoury 530 Queen's Ave. New Westminster, B.C. V3L 1K3 15th Field Artillery Regiment RCA Museum Bessborough Armoury 2025 West 11th Ave. Vancouver, B.C. V6J 2C7 The Rocky Mountain Rangers Museum P.O. Box 3250 Kamloops, B.C. V2C 6B8 Comox Air Force Base Museum Canadian Forces Base Comox Lazo, BC VOR 2K0 The Canadian Scottish Regiment (Princess Mary's) Museum Bay St. Armoury Victoria, B.C. V8T 1R1 Canadian Forces Base Esquimalt Museum Society Canadian Forces Base Esquimalt FMO Victoria, B.C. VOS 1B0 Issued 1989-11-10

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ANNEX C -- CRITERIA TO BE APPLIED TO AN APPLICATION FOR CF MUSEUM STATUS

1. Base Sponsorship. The base commander must indicate a willingness to give support to the project.

2. Substantiation. Before a museum is established, there must be a clear objective or mission. The museum must be organized so that it can continue to pursue its mission through such activities as continued collection of artefacts, memorabilia, historical documents and books, and continued research. The museum need not be confined to perpetuating the history of a single unit, corps or Service; rather, the museum may be concerned with a geographical area.

3. Accessibility. The resources of a museum should be available to a significant military population during on-duty and off-duty hours without charge. It should be accessible to the general public on a regular basis during reasonable daytime hours. It should be capable of accommodating military and community groups for tours and lectures.

4. Artefacts and Displays. The scope and quality of artefacts are significant factors in determining the status of a museum. Displays should be confined to supporting the aim of the museum; they should be authentic and of good quality. Material on display which is owned by or on loan to the museum must be contained in display cases or maintained in display areas that will preserve the material. Material which is of historical value and is not displayed because of lack of space or because it is duplicate material should be provided with safe storage accommodation.

5. Professional Association. The museum must be willing to establish contact with, and become a member of, professional museum societies to foster its status and improve the knowledge and techniques of the staff. The museum must indicate a willingness to cooperate with other CF museums in the exchange of information and artefacts, and in the loan of items for special displays at CF museums or at the National War Museum.

6. Administration. The museum must be administered by a base museum committee and be staffed by a knowledgeable custodian/curator and, if necessary, guide(s). The museum must have established an accounting system suitable for the proper control of all items acquired by, or donated or loaned to, the museum as well as furniture and effects used for displays and storage.

7. Financial Support. There should be a regular budget and records indicating the source of funds and average annual expenditure.

8. Accommodation. Building(s) should be available within the base complex, should not be required for other military purposes, and should where practicable, lend themselves readily to the type of display housed.

9. Security. Security arrangements for the artefacts, and in particular the small arms, must be adequate and in accordance with existing security regulations.

10. Staff. Once granted formal CF accreditation, the staff requirements for the museum are to be formalized under the applicable CFOO. The provision of professional guidance and training in museum technology should be given considerable weight when considering the professional stature of both the staff and the museum. Issued 1989-11-10


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