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Introduction to Union Administration

Union Administration

In every union there will be a Union Administration which will be a body corporate and consists of Union Nazim, Naib Union Nazim and not more than three Union Secretaries and the members of ancillary staff (where required).

The Union Nazim will be the head of the Union Administration and the Naib Union Nazim will deputize for the Union Nazim during his temporary absence. The Union Secretaries will coordinate and facilitate in community development, functioning of the Union Committees and delivery of municipal services under the supervision of Union Nazim.

Powers and Functions of the Union Nazim

The Union Nazim shall be the head of the Union Administration. A Union Nazim shall-

  • provide leadership for Union-wide development and preparation of budget and the annual development plan;
  • organise the management of inter-villages municipal infrastructure;
  • assist the Tehsil Municipal Administration in spatial planning process;
  • constitute Musalihat Anjuman;
  • dispose of the business of Union Administration
  • record annual performance evaluation reports of Union secretaries; and
  • report to the concerned authorities in respect of:
    • encroachment on State and local government property and violation of land use and building laws, rules and bye-laws.
    • sale and trade of dangerous and offensive articles;
    • environmental and health hazards;
    • adulteration of articles of food; and
    • breach of public watercourses within the area of the union.

The Union Nazim shall be personally responsible for any loss, financial or otherwise, flowing from the decisions made by him personally or under his directions in violation of any provisions of this Ordinance or any other law for the time being in force and for any expenditure incurred without lawful authority.

Composition of the Union Council

There shall be a Union Council in each Union comprising thirteen following members elected directly:-

  • six Muslim members, elected to general seats, including two reserved for women;
  • four members, elected to seats reserved for peasants and workers, including two reserved for women;
  • one member elected to a seat reserved for minority communities; and
  • Union Nazim and Naib Union Nazim elected as joint candidates:

In a Union where the population of minorities is in excess of ten percent of the total population of the Union , reserved seats for minority communities mentioned in clause (c) shall be increased by reallocating the seats specified in clauses (a) and (b) in the manner prescribed by the Government.

Functions of the Union Council

The functions of the Union Council shall be to-

  • approve the annual development plan and budgetary proposals of the Union Administration;
  • approve rates and fees for services specified in Part-V of the Second Schedule of Local Government Ordinance, 2001 proposed by the Union Administration;
  • facilitate the formation and functioning of Citizen Community Boards;
  • assist the Tehsil Council and Town Council in creation of Village and Neighbourhood Councils;
  • facilitate the formation of co-operatives for improving economic returns and reduction of interstitial poverty;
  • mobilise the community involvement in maintenance of public ways, public streets, culverts, bridges and public buildings, de-silting of canals and other development pursuits;
  • promote plantation of trees, landscaping and beautification of public places in the Union ;
  • assist Tehsil Municipal Administration in establishment and maintenance of burial and cremation places;
  • approve the terms and conditions of the employment of Village or Neighbourhood guards and oversee their functioning;
  • adopt appropriate measures and provide support to the District Government, Tehsil Municipal Administration and Town Municipal Administration for achievement of socio-economic development and improvement of services;
  • elect Monitoring Committees of the Union , each for municipal services, finance, public safety, health, education, literacy, works and services;
  • elect a Code of Conduct Committee of the Union Council which shall be responsible for enforcing the code of conduct regulating the conduct of the members of the Council;
  • elect a Union Accounts Committee which shall be responsible for examination of the audit reports;
  • elect an Insaaf Committee responsible for the selection of the panel of Conciliators of Musalihat Anjuman for out of court amicable settlement of disputes;
  • review the performance of Union Administration and Union Monitoring Committees; and
  • review the annual statement of accounts and external or special audit reports in respect of the Union Administration.

Conduct of the business of Union Council

  • The Union Council shall regulate its business in accordance with the by-laws made by it.
  • The Union Council shall meet at least once in every month.
  • All decisions of the Union Council shall be taken by resolutions passed by a simple majority of its total membership. The member presiding the meeting shall not vote except in the case of equality of votes.
  • All meetings of the Union Council shall be presided over by Union Nazim and, in his absence, by the Naib Union Nazim or, in absence of both Union Nazim and Naib Union Nazim or where a motion for recall of Union Nazim or Naib Union Nazim has been moved, by a member elected by the Union Council from amongst its members present in the meeting.
  • The quorum of the meetings of the Union Council shall be fifty-one percent of its total membership.
  • The meetings of the Union Council shall be open to public, unless the Union Council, by a resolution, decides to hold any meeting in camera.
  • The minutes of the meetings of Union Council shall be recorded and maintained by an official authorized by the Union Council.

At the commencement of first session of the Union Council after its election and on commencement of first session of every year the Union Nazim shall address the Union Council and shall inform the Council his plans and programmes for the said year and the performance of the Union Administration during the preceding year.

The Union Nazim may also address the Union Council whenever he deems necessary to associate or consult the Union Council in functioning of the Union Administration.

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