Job Title: ADMINISTRATIVE OFFICER

• At the full performance level, the incumbent is recognized and fully relied upon by the Chief Financial Officer to provide continuing leadership and influence on program managerial decisions in all aspects of administrative service, procedures, and practices within the CFO. In addition to providing a wide range of technical and management advisory services, the incumbent coordinates all administrative activities, which include administration, budgeting and financial management, procurement and contracting to ensure an efficient and standardized approaches to program and operational functionality. The incumbent functions as team lead for all administrative operations for assigned accounts.
  
• Plans and executes a variety of management analyses and studies related to program and support operations and resources for assigned accounts. Studies and analyses can cover such things as resources, work processes, workload, organizational structures, and other operational approaches potentially impacting the account.
  
• Provides advice to CFO, management and program personnel on budgetary and finance issues.
  
• Manages procurement and contracting for assigned accounts. Prepares procurement requests, evaluates proposals for work, acts as a OCR for procurements; and/or maintains procurement and contracting records.
  
• Provides for the overall administrative management for assigned accounts. Interprets administrative policies, develops or implements local policies, defines administrative requirements, and/or provides advice to management on related issues.

Minimum Qualification: One year of specialized experience at the next lower grade level, or equivalent, that has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position.

GS-12: One year of specialized experience equivalent to the GS-11 level.

GS-13: One year of specialized experience equivalent to the GS-12 level.

Requirements

Specialized Experience:  One year at the next lower grade level, or equivalent, that has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position.

GS-12: Specialized experience is experience that involves the application of concepts, practices, and procedures related to correspondence, administrative matters, and budget formulation; the ability to communicate orally with a variety of people, including senior officials within and outside of the organization; and ability to assist in researching data to improve efficiency and effectiveness of the program operations and resource allocations as the relate to the broad administrative budget, planning and continuity of operations of the office.

GS-13: Specialized experience involves working with management officials to develop program goals, policies, and management operations; working independently to find solutions to problems; Searching for, compiling and analyzing historical statistical and narrative data relating to budget and human resources staffing to determine the impact of higher level decision and possible organizational impact; preparing of internal documentation to insure accountability and distribution of funds to appropriate assigned accounts; reviewing of organizational administrative management program to evaluate compliance with laws, regulations, and policy, adequacy of supporting documentation for proposed administrative actions and effectiveness of programs in support of organization mission requirements; Preparing cost-benefit analysis with recommendations regarding a variety of administrative functions including finance, human resources; material resources, maintenance, etc.

The Federal Government offers exceptional benefits to employees, including opportunities for training and advancement, health Insurance, vacation and sick leave, life insurance, long term care insurance, retirement benefits, flexible spending accounts, and public transportation subsidies.  The link below provides an overview of the benefits currently offered to Federal Employees: http://www.usajobs.opm.gov/ei61.asp

Applying for this position requires you to take two steps:

1) Complete the occupational questionnaire and 2) submit a resume and, if applicable, any supporting documentation by Thursday, March 18, 2010. See the Required Documents

You are encouraged you to complete the Occupational Questionnaire and submit your documentation using the Online method since it is the most efficient way to process your application. If you are unable to submit your responses Online, several applications "Options" are explained below. Follow these instructions carefully.

Note: You can Save an incomplete online questionnaire and return to it at a later time to complete the process. Instructions are under, How to Properly Save and Return later to complete an Application/Occupational Questionnaire at the bottom of this page.

Option 1
To start a New occupational questionnaire click this link: Online Questionnaire

When you have completed the occupational questionnaire select the “Finish” button. At the next screen select the “Submit” button. After the occupational questionnaire is submitted you can upload your resume and any supporting documents. Follow the instructions that appear on the screen after you receive an acknowledgement that the occupational questionnaire is successfully submitted. Step-by-step document upload instructions are provided below. If you do not have all the requested documents in electronic format you can upload part and fax the remaining documents that you do not have in electronic format, such as veterans preference or transcript documentation. See Option 2 for Fax instructions.

1 . Complete the Online Questionnaire and Press "Submit" to complete the Online Questionnaire or return to a "Saved" application outlined above under the How to Apply section.

2. After the Questionnaire is submitted you will receive a Notice that indicates the submission was successful. Press the "To upload a resume for this position click here" button to upload documents to this job announcement.

3. At the Document Upload screen, select the type of document you are attaching for upload from the drop down menu on the left side of the screen.

4. Select the "Browse" button and attach the file you want to submit.

5. Press the "Upload" button to submit the document file. You will receive an "Upload Successful" acknowledgement when the file has been received.

You may also start an occupational questionnaire by entering the following URL into your browser:

1. Enter> https://www.applicationmanager.gov/ to start a " New " Online Occupational Questionnaire

2. To start a " New " Occupational Questionnaire scroll down the Online application screen until the "Vacancy Identification Number" box appears under the "Create a New Application for This Job" section on the left hand side. Insert the "Vacancy Identification Number - BB326805 or "Control Number" and click the "Submit" button.

Note: When you have completed the Online Occupational Questionnaire, click the "Finish" button. The Online Occupational Questionnaire and all required documentation must be completed and submitted by 12:00 midnight EDT on Thursday, March 18, 2010.

Option 2
Complete the occupational questionnaire Online, as outlined above, and fax all or part of your documentation. If you choose to fax your documentation you must use a cover page. The information contained on the cover page should match the information you provided to the occupational questionnaire. The Vacancy ID number BB326805, your Name, and SSN should be written accurately and neatly. This cover page is used to match your documents with the record you established when you submitted the occupational questionnaire. If the information is inaccurate or incomplete you may not receive consideration for this position. To print a copy of the “Cover Page” click this link or click or insert this URL into your browser http://staffing.opm.gov/pdf/usascover.pdf. The Fax number to submit your documents is:
1-478-757-3144

Option 3
Submitting you occupational questionnaire, resume and supporting documents in hard copy via fax or by mail. To complete the occupational questionnaire in hard copy form, click this link to print a copy of the OPM Form1203-FX or insert or type this URL into your browser http://www.opm.gov./Forms/pdf_fill/OPM1203fx.pdf

You can also obtain a copy of the OPM Form 1203-FX by calling USAJOBS by Phone at (703)724-1850. After the introduction Press 1 and follow the instructions.

Print a copy of this job announcement and use the Form 1203-FX as a response sheet when answering the occupational questionnaire portion of this announcement. You may submit the Form 1203-FX, resume, and any supporting documents either by fax or by mail.

If you fax your documentation you must use a cover page. The information contained on the cover page should match the information you provided to the occupational questionnaire. The Vacancy ID number BB326805, your Name, and SSN should be written accurately and neatly. If the information is inaccurate or incomplete it will delay the processing of your application or you may not receive consideration for this position. To print a copy of the “Cover Page” click this link. The Fax number to submit your documents is: 1-478-757-3144

You can mail or hand deliver your application materials to the address below:

International Broadcasting Bureau
330 Independence Avenue SW
ATTN Office of Human Resources
Room 1543 Cohen Building
Washington, DC 20237
USA

Attention: Casandra M. Hall
BB326805

How to Properly Save and Return later to complete an Application/Occupational Questionnaire:

3. If you want to " Save " an incomplete Occupational Questionnaire and return later, select the "Save" button at the top or bottom of each of the application pages and click the "Logout" button.

4. If you have "Saved" an incomplete Occupational Questionnaire you may finish it by clicking on or inserting this link into your internet browser https://www.applicationmanager.gov. Insert your SSN and Last Name into the right hand side section " Work On An Application I Have Already Started ." and click the " Login " button.

Once you are logged in, the top of the screen will display the vacancy ID for all incomplete questionnaires and, if applicable, the bottom portion of the screen will display any Vacancy IDs that require a resume or supporting documentation to complete the application process. To finish an incomplete application processes select the adjacent button and click OK.

Option 4
The USAJOBS Web site provides a "Create a Resume" feature that you may use to develop and submit a resume for this position. The completed resume can be attached to this vacancy announcement and submitted electronically. To do so, scroll down to the end of the vacancy announcement. Click on the "Apply Online" icon. Then follow the USAJOBS web site instructions.

After you complete and submit the online resume, you will receive a "Confirmation of Submission" message stating that your online resume has been successfully submitted. If you do not receive this message, please submit again as this indicates that your resume has not been received.

NOTE: Submission of a resume alone IS NOT a complete application. This position requires the completion of additional forms and/or supplemental materials as described previously. Please carefully review the complete job announcement and the "How to Apply" instructions. Failure to provide the required information and/or materials, by Thursday, March 18, 2010, will result in your not being considered for employment. 

Step 2

• Resume
• Applicants must submit their most recent Notification of Personnel Action, SF-50 at time of application.
• Veterans Preference documentation (Letter from Veteran's Administration, DD-214-(member 4 Copy), SF-15), if applicable

To submit the documents requested follow the instructions below: Your resume, curriculum vitae, the Optional Application for Federal Employment (OF 612), or any other written format you choose to describe your job-related qualifications  can be submitted electronically using the document upload process, fax, mail or by hand-deliver. Please ensure that your resume contains your full name, address, phone and at least your last four digits of your social security number.

JOB OPENINGS

For job information 24 hours a day, 7 days a week, call 912-757-3000, the U.S. Office of Personnel Management (OPM) automated telephone system. Or, with a computer modem dial 912-757-3100 for job information from an OPM electronic bulletin board. You can also reach the board through the Internet (Telnet only) at FJOB.MAIL.OPM.GOV.

APPLICANTS WITH DISABILITIES

You can find out about alternative formats by calling OPM or dialing the electronic bulletin board at the numbers above. Select "Federal Employment Topics" and then "People with Disabilities." If you have a hearing disability, call TDD 912-744-2299.

HOW TO APPLY

Review the list of openings, decide which jobs you are interested in, and follow the instructions given. You may apply for most jobs with a resume, the Optional Application for Federal Employment, or any other written format you choose. For jobs that are unique or filled through automated procedures, you will be given special forms to complete. (You can get an Optional Application by calling OPM or dialing our electronic bulletin board at the numbers above.)

WHAT TO INCLUDE

Although the Federal Government does not require a standard application form for most jobs, we do need certain information to evaluate your qualifications and determine if you meet legal requirements for Federal employment. If your resume or application does not provide all the information requested in the job vacancy announcement and in this brochure, you may lose consideration for a job. Help speed the selection process by keeping your resume or application brief and by sending only the requested material. Type or print clearly in dark ink.

Casandra M. Hall Phone: (202)382-7500 Fax: (202)382-7542 Email: cshall@bbg.gov

Agency Information: International Broadcasting Bureau 330 Independence Avenue SW ATTN Office of Human Resources Washington, DC 20237 USA Fax: (202)382-7542

Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. After a reveiw of your complete application is made you will be notified of your rating and or referral to the hiring official.  If further evaluation or  interviews are required you will be contacted.Instructions for completing the OPM 1203-FX:

If you are applying to this announcement by completing the OPM 1203-FX form instead of using the Online Application method, please use the following step-by-step instructions as a guide to filling out the required questionnaire. You will need to print the vacancy announcement and refer to it as you answer the questions. You may omit any optional information; however, you must provide responses to all required questions. Be sure to double check your application before submission.

View Occupational Questionnaire