Visas

New embassy or consular staff and other personnel often need a visa before they can enter the Netherlands. The Ministry of Foreign Affairs assists in these matters.

Visa applicants fall into the following categories:

  • privileged staff members of diplomatic missions and consular posts and their immediate and dependent family;

  • other relatives, friends and guests;

  • private servants;

  • non-privileged staff members.

How and where a visa can be obtained

Future staff members of diplomatic missions, consular posts and dependent members of their families forming part of their households may obtain a visa if required. (See the Protocol Guide, Annexe C (top right link) for a list of countries whose nationals need a visa.) A visa can be obtained at the Dutch mission accredited to the country of origin or legal residence of the applicant. The visa has to be obtained before leaving for the Netherlands. If there is no Dutch mission in your country, you can apply to a Dutch mission in the region. You are advised to submit your visa application as early as possible. It generally takes at least a week to process an application and can take up to four weeks, as it is sometimes necessary to carry out further investigations or to consult one or more Schengen countries.

The following documents are required when submitting an application:

  • a duly filled out application form (This form can be obtained at the Dutch mission or on the internet);

  • a valid passport (whose validity extends at least six months beyond the period for which the visa is being applied for);

  • an official note from the Ministry of Foreign Affairs of the sending state. Without this note, an application cannot be considered because the applicant will not be considered as sent by the sending state;

  • two passport photos, complying with Dutch requirements. For the fotograph requirements see ‘Identity cards’.

Private servants also need to include:

  • a copy of the full-time employment contract, signed by the employer and employee, which at the very least regulates the working hours (40 hours per week), salary and leave (minimum of 20 days' annual leave) of the individual concerned. In accordance with Dutch employment legislation, private servants must earn at least the minimum wage and 8% holiday pay;

  • evidence that the employer is registered as the servant’s employer with the tax authorities;

  • a declaration in which the employer guarantees to pay all costs that may arise during the period in which the private servant resides in the Netherlands plus any repatriation costs;

  • for private servants, if applicable, a declaration from the diplomatic mission certifying that the private servant is covered by its social security system

Freedom of travel

Members of staff at the mission will receive a visa allowing them to enter the Netherlands in order to work for an embassy or consular post. This visa, together with a valid passport, allows the person to travel within the 24 Schengen countries for three months (see the Protocol Guide, Annexe A (top right link)).

For more information about the procedures involved and the documents required for the issue of visas for the different categories, see the Protocol Guide, Addendum I (top right link).

For more information about the procedures involved and the documents required for the issue of visas for the different categories, see the Protocol Guide, Addendum I (top right link).