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Archive for the ‘Photography’ Category

Pictures For Education

From: “Cohen, Ari” <>
Date: August 22, 2008 1:48:22 PM EDT

Please if you are taking pics for educational purposes use the flash card in the attending cabinet. Please take picture of patient label before and after your pictures. Please have patient consent scanned into chart. Please put the Photo ID page in the loose leaf labeled “photo book” so we can have a catalog of the pictures we have in stock ( I am putting this looseleaf over the PACS)

Written by reuben

August 22nd, 2008 at 6:02 pm

Posted in Peds,Photography

Photo Policy

The new camera and photo policy has been deployed in the clinical environment. The Policy can be found with the other department policies on line. The necessary sheets (Photo consent, Photo ID sheet) are located in copies. In summary….

Obtain the camera from the Peds ED Pyxis (if SAFE is not involved), print out the consent and the ID sheet. Get consent (not necessary for child abuse cases). Ensure the memory card is in the camera. Take your first picture of Patient label, take your photos of the patient, document after each photo on the photo ID sheet what the photos are of (ie left arm bruise), take your last picture of the patient label. Remove the memory card. Place card in envelope with the signed Photo ID page (envelopes located behind the storage box), place the sealed envelope in the photo storage lock box located in the attending office. Document in the chart that the photos were taken. SW will download the images the next day. Let Dr. Cohen, Dr. Richardson or Sara Mendes know if there are any questions.


1) For close ups use the flower Icon on the camera (macro setting)
2) Spare battery located in the charger in the locked attending cabinet in peds
3) Extra memory cards are located in the pyxis

Written by phil

August 15th, 2008 at 2:20 pm

Guidelines for Digital Photography in the ED

Policy for all Digital photography taken in the Emergency Department must be managed according to this procedure for the following protocol cases:

A. Sexual Assault (Code 11) see policy # 26.4
B. Domestic Violence see policy #26.3
C. Child Abuse/Sexual Abuse/Neglect- see policy #26.1
D. Educational Purposes

Photographs to be taken by SAFE Examiner and/or ED physician.

Consent for the taking of photos must be obtained from the patient except in cases of child abuse! Photo consent form is in Copies.

How to take photographs:
1. Obtain digital camera and Memory Card from Pediatric PYXIS/Safe Cabinet.
2. Ensure that memory card is loaded into camera and empty.
3. Ensure battery is charged. (Spare located in attending cabinet in peds ED.)
4. Ensure that appropriate date and quality setting is correct.
5. Obtain three (3) patient labels from IBEX.
6. Obtain Photo Documentation Page from Copies, affix patient label, fill in your name, document subject of each photo i.e. body part or injury.
7. First and last picture in sequence must be of patient’s IBEX label.
8. For all close up pictures, ensure that ‘macro’ setting (flower icon) is enabled.
9. Include in each picture, patient label and reference marker (paper ruler) if possible.
10. Review all pictures taken to ensure clarity and identification. Delete unusable pictures.
11. Remove memory card from camera.
12. Place memory card and Photo ID page into envelope (located behind lock box in attending office), label envelope, and deposit in locked box located in attending office.
13. Document in Ibex that photos have been taken and by whom.

How to upload images to Onbase (social work):
1. Social work will check the locked box in Attending Office when contacted by on-call SW and weekly to ensure that all pictures have been downloaded.
2. Insert Card into Card reader
3. Select Onbase Program, enter user ID and Password.
4. Download pictures to appropriate secure drive (i.e. Sexual Abuse, etc…) inserting comments from the Photo Id Page.
5. Insure Photos are deleted from memory card.
6. Return empty card to Pediatric Pyxis/Safe cabinet.
7. Document in Ibex that pictures have been downloaded.
8. Give Photo ID Sheet to B.A. to scan into chart

Access to Onbase Program is restricted to:
1. ED Attendings
2. ED social workers
3. Child and Family Support Program
4. Medical Records

After all photographs are completed and uploaded ensure that appropriate documentation is completed in IBEX i.e. “photos taken by ____”. Insure that appropriate consents are scanned into the medical record.

Extra charged battery located in the Attending cabinet in Pediatric ED.

Written by phil

August 15th, 2008 at 2:17 pm