mssmem.com

Dear Faculty,
As Rene and I have indicated to those attendings waiting to be paid for their moonlighting, a new procedure has been set up by the Dean’s office which includes the use of  2 new forms in order for attendings to be paid.  I have been assured that for future moonlighting submissions, there will be no further delays in payment.  Residents and Fellows that moonlight are not affected by this new process- only attendings.

I have attached the new procedure for your information in addition to the two forms. For those hours already worked that have been submitted to Rene, we will be sending you the required forms to  print, sign and return to her for processing.  For future moonlighting, please print your name on the two forms attached and sign- and forward to Rene indicating how many hours and on what days you have worked. We will complete the  data parts of the form.   If you have any questions, please let me know.  Thanks.  Happy Holidays. Jill

Moonlighting Attestation Form

Moonlighting process 112509

Supplement Payment Form112509

Dear Faculty,

As the new academic year begins, I wanted to remind everyone of the travel policies for CME reimbursement. Your $2,200 annual cme allocation runs from July- June. CME funds not used within this time frame will be forfeited as we can not carry funds over from year to year. All travel must be submitted in advance by the traveler. The procedure starts with an online TRAVEL REQUEST which must be submitted in advance of travel. (A week at the least to go through the approval process)

1. Log on to http://www.mssm.edu/finance/
2. pick on-line procurement system
3. your username will come up: type in your password or pick Login or Password help. You will be given instructions.
4. Once you login to Sinai Central go to
5. Finance
6. Transactions
7. New
8. Travel Request
9. Fill in all information starting with Name of Traveler.
10. Your request will need an approval; once it is approval you will receive email notification.
11. When you return from travel you submit a travel voucher (following the above instructions) which generates your reimbursement.

Remember you must submit all receipts with the travel voucher

YOU MUST submit your:
1. Boarding Passes (no exceptions)
2. Hotel Bills with credit card ledger
3. All meal receipts ($65.00 a day limit for meals)
4. Taxi, bus, and/or car service receipts

Everything you want to be reimbursed must have a paid receipt and you must submit the original receipt with your travel voucher. All travel vouchers are audited by finance and will not be reimbursed without all documentation. For individual questions, please speak with Rene Patton. I have also attached the institutional travel policy guidelines for futher clarification. Thanks!

Send to Rene Patton-Cox.

Include: receipts/copy of credit card statements on which charges appear and individual description of each charge.

From Jill — Several faculty members have come to me with questions on how to handle receiving 1099s for payments that have been deposited in our Emergency Medicine Faculty practice and not to you as an individual.  A copy of the 1099s should be faxed to Angus Ramadeen, Associate Director of Finance. He can be contacted at the following telephone or fax number and in Outlook via email:

Angus Ramadeen
fax: (212) 731-3420
Tel:  (212) 731-3384
email: angus.ramadeen@mountsinai.org

Or

Treneon Ng
Financial Analyst
Fax: 212-731-3420

If you receive notice of an IRS audit, in relation to “medical payments” deposited at Mount Sinai from our physician billing program in the ED, you need to send Angus or Treneon a copy of that  part of the IRS letter with the payments in question (total letters are generally 15-16 pages long – and talking to Mr. Ramadeen 2/9/2009 he recommends scanning entire document and sending to him angus.ramadeen@mountsinai.org).  Angus will then prepare an individual letter for you, indicating what the payments are for to respond to the IRS.  Please note that about 30% of all physicians at Mount Sinai get audited  by the IRS each year as physician salaries are in the higher income levels. If you have any questions at all, please call me or feel free to call Angus directly. Thanks.  Jill

1.      Log on to sinai central

2.      Hit Home

3.      Hit employee self service

4.      Hit payroll on line

5.      enter your sinai central password again

6.      on left side- hit view

7.      On right side, after a second, your stub should appear.