Bring a Game: FAQ
What types of games is ReplayFX seeking?
We are actively seeking full-sized video game machines, dance machines, pinball machines, and anything interactive for our attendees that is unique or entertaining. Console collections will only be considered if they are fifty or more games, include multiple console units, or include something unusual or rare that is not currently represented.
How should I prepare my game for the event?
All games, whether pinball, video game, or otherwise should be set to free-play. If setting any game to free-play is not possible, the replay value should be set as low as possible, and ReplayFX staff should be notified during the sign-up procedure so they can ensure it is properly credited for the duration of the event.
All games should be in working order prior to arrival at the event. If any game is unusable upon arrival, it will not be placed on the show floor or count toward a reward.
Please ensure any loose items or toppers are secured to the game or removed prior to beginning the event so that they don’t fall off or become misplaced.
How will I move my game(s) to ReplayFX?
The David Lawrence Convention Center has several docking bays available, as well as the ability to drive vehicles directly onto the show floor. Delivery times and dock numbers must be coordinated for each game prior to the festival.
We will also be offering a limited number of days in the Spring and Summer of 2016 where games may be delivered to our Replay Foundation Headquarters 10 miles from the David Lawrence Convention Center (traditional PAPA-event site). In these cases, we will transport your games alongside our own collection and return them to our Headquarters afterward. Following the festival, we will have a set number of pick-up days where owners may arrive, enjoy our facility for a few hours, and take their games home with them. If you are interested in this option, mention it during signup, and we will coordinate the transfer.
Will there be security?
Yes. 24-hour professional security will be on-site during ReplayFX.
What if I have to arrive late or leave early?
We greatly discourage late arrivals or early departures, but we can sometimes make exceptions depending on what game(s) are in question. In all cases, these exceptions should be cleared ahead of time, preferably during the sign up procedure. If your game qualifies for one of these exceptions, you will likely be placed in an area closest to the appropriate loading dock to eliminate any additional traffic on the show floor.
Please remember the David L. Lawrence Convention Center is a union facility, which may limit the times when a game can be moved on or off of the main festival floor.
What if I sell my game while it’s there, can I turn it off?
The Arcade is intended as a place where games are brought to share with others. ReplayFX staff reserves the right to keep all games in the Arcade powered on for the duration of the event unless a technical issue has arisen, in which case we will follow those procedures. If you plan on selling games, please let us know ahead of time, and we will place the machine closer to the loading dock so it can be moved more easily.
What if something breaks on my game?
If you have previously agreed to allow our technicians to fix your game, we will attempt to do so. If you have not agreed to allow our technicians to fix your game, we will attempt to contact you. If we are unsuccessful at contacting you, the game may be removed from the show floor and placed into a storage area.
In all cases, our technicians will only attempt to fix basic problems. Any game requiring major repair may be removed from the show floor.
In all cases, event staff reserves the right to access all pinball machines for the purposes of clearing stuck balls or adding credits if necessary.
The first step is filling out the form below. If your games are accepted, you will be contacted at a later date and be asked to sign a document confirming the details of delivery. You will also be asked to release the Replay Foundation and event staff from any liability with regard to the use and transportation of your game(s).
Rewards for lending full-sized arcade and pinball machines include the following:
Lending 4 Games = 1 Full Event Pass
Lending 5+ Games = Details Negotiable