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Wednesday, Nov. 23

Thursday, Nov. 24

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System Changes

What’s New on FMX?

New IRS Deadline for 1099 Forms

The deadline to file 1099-MISC forms (when reporting in box 7) with the IRS is Jan. 31, 2017. This applies to both electronic and hard copy files.

The last day to make changes to 1099 data in USAS and request the DAFR7950 report (forms and/or data set) is Monday, Jan. 30.

Due to this shortened processing timeline, the Comptroller’s office recommends that agencies begin reviewing their 1099 data immediately.

There will be two classes (login required) on Tuesday, Dec. 6 for agencies that process 1099s in USAS.

For processing timeline and instructions, please see USAS Procedures for 1099 Reporting for Calendar Year 2016 (FPP E.001).

USPS Unavailable Dec. 10 for CYE File Split

USPS will be unavailable all day Saturday, Dec. 10, while we conduct the calendar year-end (CYE) file split.

All USPS payrolls finalized after the 2016/2017 file split must have a warrant date in calendar year 2017 and will be reflected in the 2017 files.

For more information, see USPS Calendar Year-End Close Process (FPP R.014).

For questions, please contact the USPS Help Desk at (512) 463-4008 or your assigned USPS representative.

Deadlines Approaching for First Quarter Veteran Workforce Summary Reports

Dec. 15 is the maintenance/corrections deadline for the fiscal 2016 First Quarter Veteran Workforce Summary Reports (Sept. 1 – Nov. 30). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on Dec. 16. The online quarterly report acknowledgment form (with required complaint reporting included) will be available Dec. 16 and must be submitted by Dec. 23.

For more information, see Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038).

Hotel Occupancy Tax Refund Reports Available Dec. 9

Agencies that reimburse employees for state-related hotel stays are due a refund for the associated hotel occupancy taxes. The refunds are generated automatically through USAS each quarter.

The hotel occupancy tax refund for September through November will be available on the DAFR8190 and DAFR8200 reports on Dec. 9.

For more information, see Hotel Occupancy Tax Quarterly Refund (FPP B.006).

Reminder — Warrant Pickup Available 8 to 10 a.m. on Nov. 23

Warrant pickup will be available only from 8 to 10 a.m. on Wednesday, Nov. 23. For more information, see Holiday Payment Distribution.

Reminder — Check Direct Deposit Settlement Dates

State and federal holidays listed on the System Outages and Holidays Calendar with no scheduled USAS cycle are excluded when determining the direct deposit settlement date of a payment.

Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must exclude these dates when determining when to process their payments to ensure prompt payment and avoid late payment interest.

Note: If you need to submit a USAS or TINS batch file on a weekend or holiday, please see the Batch File Submission Calendar.

USAS ACR 60137 Adds 45-day Limit to Certain Date Fields for Doc Types 5 & 7

Effective Nov. 16, the date entered into the USAS DOC DATE and PMT DUE DATE fields for Document Type 5 (Payroll Reimbursements and Adjustments) and Document Type 7 (Annuitant Payroll) transactions is limited to 45 days from the current effective date per the USAS System Management (97) Profile.

For more information, see ACR 60137 – USAS System Change.

TINS Payroll Direct Deposit Cancellations Report Now Available

The TINS SWA18802: Direct Deposit Cancellations Report is generated when bimonthly and monthly payroll and retirement direct deposit payments are canceled prior to transmission. Effective Nov. 14, the report will be distributed to agencies with applicable direct deposit cancellations.

For more information, see ACR 60218 – TINS System Change.

Search State Payments Issued Video Tutorials Available for Payees

Video tutorials on the Comptroller’s online application for detailed payment information are now available on:

The Search State Payments Issued tutorials present an opportunity to promote direct deposit for your agency’s payees. For more information, contact Payment Services.

Warrant Pickup Available 8 to 10 a.m. on Nov. 23

Warrant pickup will be available only from 8 to 10 a.m. on Wednesday, Nov. 23. For more information, see Holiday Payment Distribution.

Check Direct Deposit Settlement Dates

State and federal holidays listed on the System Outages and Holidays Calendar with no scheduled USAS cycle are excluded when determining the direct deposit settlement date of a payment.

Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must exclude these dates when determining when to process their payments to ensure prompt payment and avoid late payment interest.

Note: If you need to submit a USAS or TINS batch file on a weekend or holiday, please see the Batch File Submission Center.

Reminder – Federal Overtime Changes Effective Dec. 1

The U.S. Department of Labor has released the final rules governing which executive, administrative and professional employees (white collar workers) are exempt from the Fair Labor Standards Act (FLSA) minimum wage and overtime pay protections.

The Federal Overtime Changes Effective Dec. 1, 2016 advisory is intended to ensure that state agencies and institutions of higher education are aware of the changes.

Note: The Texas Comptroller of Public Accounts does not provide guidance on matters related to the FLSA and overtime exemptions.

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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